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Enhancement Projects: Improving Successful
Implementation in Minnesota
Annette Fiedler Physical Development Director Southwest RDC
Katie Caskey, AICP Planning Program Coordinator MnDOT
Ronda Allis Principal Planner MnDOT
Background and History
ISTEA & SAFETEA-LU • Applications were conceptual ideas
• Often inaccurate cost estimates
• Projects frequently delayed or dropped after programmed
MAP-21 & FAST • New era, new project selection process
• Letter of intent step added
• Area Transportation Partnerships were challenged to keep projects from slipping / dropping
2
Letter of Intent (LOI)
• One sentence description
• Budget: total, match, requested
• Project type (capital, planning, both)
• Description of the project
• Transportation purpose
• Identify in a plan
• SRTS
• Scenic Byways
• History delivering federal projects
• Sponsoring agency support
3
SRDC LOI Review Process
• Started by asking – what are the typical causes of project delays?
• Developed a check-list
• Scheduled meetings with RDC, project applicant, project sponsor, and others
4
Boldly go where no RDC has gone before!
LOI Review Process Adoption
Year 1 – • SRDC and District 7 developed process and used it to review all projects
Year 2 – • Two area transportation partnerships used the process
• SRDC pulled previously programmed projects into the process too
Year 3 – • SRTS staff adopted several components of the process into their standalone
process
• Other ATPs expressed interest in the process
Year 4 – TBD, but likely more RDCs and ATPs will use a similar review process
What does the LOI review process include? • At least one hour
• All partners at the table
• Listen to what the applicant wants to do
• Take them through the check list
Result: SRDC makes recommendations to strengthen the application
Face-to-Face LOI Review
What issues do we usually catch? • Connections – connections – connections • Schools, sidewalks, street crossings, etc.
• ADA design • Driveways, sidewalks
• Other ROW owners (roads, properties)
• Who is going to do the Preliminary Engineering and design
• Budget
Typical Findings
Next Steps for Projects
After the LOI review: • Applicants decides whether to continue to full application
• Full application submitted
• Area Transportation Partnership reviews applications
• Funding awarded to selected projects
10/1/2015 4/15/2016
11/1/2015 12/1/2015 1/1/2016 2/1/2016 3/1/2016 4/1/2016
10/1/2015 - 10/30/2015
LOI Window
11/2/2015 - 11/13/2015
LOI Review Period
11/16/2015 - 1/8/2016
Application Window
1/11/2016 - 4/15/2016
ATPs Select Projects
Is it working? • Better applications
• Less time spent on applications for projects that aren’t ready
• Improved project delivery – TBD (project’s under this process aren’t constructed yet)
Benefits of the LOI Review Process