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2/26/2015http://cherrylinramos.blogspot.no/ 2
This guide provides
details on the basic usage
of the
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Google Calendar web
application both for those
completely unfamiliar with
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it and for those looking
to learn new tricks on
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how to get the most out
of their calendars.
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Understand the Google
Calendar interface and
layout.
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Learn about scheduling
meetings and managing
attendees.
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Understand why you might
need and how to set up
sub‐calendars.
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Time permitting, learn
how to export calendar
data or
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embed it in a web page.
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Note:
You must have Gmail
account to access Google
Calendar ! !
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Go to www.gmail.com
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Click Log-in
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Enter your Gmail account
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Enter your Password
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Click Sign-in
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Click “ ” icon
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Click “Calendar”
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A new page appear
and
that’s your calendar page
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The Calendar Layout
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Click any in the calendar view
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Click “Day” button,
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the layout is like this:
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If you click “Week” button,
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the layout is like this: From Sunday to Saturday
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If you click “Month” button,
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the layout is like this: The whole month
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If you click “Agenda” button,
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the layout is like this:
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Option 1:
In the upper-left of your calendar,
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Click Create to open the event details page,
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Option 2: Click the “Time and Day”
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Enter the “Event” in the box
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Click “Create event”
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Click the title of the event
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Click “Edit Event”
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Here you can edit the event
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Click here to edit the starting and ending date
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Click “Repeat” button, if you want to repeat the event
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Click here
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Then to choose how do you want to repeat
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Click here how often you want to repeat
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Click “Done” when if you finish
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Enter the location of the event
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Click here if you want to invite guest,
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Enter the first few letters
of a guest's full name,
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if that person is already in
your email contacts list,
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the name will auto-fill.
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If the person isn’t in your
emailcontacts list,
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you will need to type in the
full UCSC email address, e.g.,
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Select the guest to add him or her to your Guests list.
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You can see here the guest/s you added
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Continue adding your
guests’ email addresses one
by one.
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If you want to invite
Multiple People to a Meeting,
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type each of their email
addresses in the guest field
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or create a group in your
email contacts.
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(Creating a group contacts in
not part of the lesson)
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Once a group is created, you
just type in the
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name of the group in the
guest field and all
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the people in that group will be
invited to your meeting.
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Enter the description of the event
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Click here to change the event color
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Click “Add Notifications” to set a reminder
for the meeting
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Click here to choose the type of reminder
you want
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Click here to choose when you want to
receive it
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Click here to choose the visibility of your event
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Click “Find a Time”
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Click beside the time, then a blue box appear
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Note:
“Find a time” only works if
your guest shared
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their calendar with you or if
their calendar is public.
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If done editing, Click “Save” button
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Click “Send” button to send invitation
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Note:
Always click “Save” button
after editing your event
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First,
make sure the Event attachments
Calendar lab is enabled.
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1. Select “Settings” icon
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2. Choose Settings
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3. Click “Labs”
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4. Select Enable next to Event attachments
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To add an attachment, open/click your meeting
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Click “Add attachment”
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You can add an attachment
that is already located in
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your Google Drive
OR
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you can upload a file from
your desktop.
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If your file is already located
in Google Docs,
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Click one or more Google Docs files,
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and click Select
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If your file is NOT in
Google Docs,
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Click “Upload”
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Click “Upload”
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Drag files or Click here
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Choose file to upload
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Click “Open”
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Click here to add more files
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Then click “Upload”
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You can review your attachment here
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After you’ve entered all event details, click the
“Save” button
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If you want to print a
single event,
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Open / click your meeting
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Click the “Printer” icon
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Click “Print”
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If you want to print a calendar
in a week or month,
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Click from the “Calendar Views”
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Click “More” button
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Choose “Print”
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Click here to select the font size
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Click here to select orientation
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Lastly, Click “Print”
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In “My Calendar” section,
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Click down arrow that appears when you hover
over your calendar
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Then select “Share this Calendar”
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Select sharing options you want to use
for your calendar.
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Click the button if you want to share
in public
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Enter the Email of the person,
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whom you want to share
your calendar.
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Click here if you want the person
whom you
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shared your calendar make
changes in your calendar event/s.
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When finish, click “Save” button
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In “Other calendars” section,
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Click the button
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Click “Add a friend’s calendar” button
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Enter friend’s email address
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Click “Add” button
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Click “Send request” button
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Once you added your
friend’s calendar
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and he/she accept you
request,
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you can view or access
his/her calendar.
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Click “Other calendars”
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Click your friend’s name,
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then his/her calendar events appear.
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You can create any number of
secondary calendars.
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Each calendar you create
appears under My Calendars list.
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Click the down arrow next to My
calendars
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Select “Create new calendar”
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Enter your Calendar name
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Enter the Description of the calendar
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Enter the Location
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Choose or select the country
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Choose a time zone
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Enter friend’s email if you want to invite
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then click “Add person”
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When you're finished setting up the
calendar, click Create Calendar.
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You will see here the new calendar list
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I cannot discuss
everything
inside the Google calendar.
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As you go on, you
will discover many things
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that will amaze you
to make your task easier.
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