Three Year Strategic Plan 2015-18

Three Year

Strategic Plan

2015 - 2018

PO Box 709 Fontainebleau, 2032

Pres. 082 457 4558 [email protected] www.rotaryeclubsa9400.org

Table of Contents

I. Executive Summary ................................................................................................. 2

Objectives

Mission and Vision Statement

Keys to Success

II. Annual Goals ........................................................................................................... 4

Club Administration

Public Relations

Membership

Service Projects

New Generations

Foundation & International

Training & Leadership Development

Achievements

Management

Responsibilities

THREE YEAR STRATEGIC PLAN 2015 - 2018 - JULY 2016 2

Executive Summary

The Rotary E Club of Southern Africa D9400 records a heathy growth since its inception some 2.5 years

ago. The various awards received are a clear indication that the members of the club are focused and

passionate about “Serving Humanity”. A few changes in membership were noted mostly due to the non-

payments of members. During the year a lot of emphasis was put on fellowship, membership growth as

well as hard work to obtain significant club projects which are both sustainable and meaningful.

Great partnerships were formed. The Club has exceptional Leaders, many passionate and loyal Rotarians,

who make a difference to the lives of many people in our community. We have placed a focus on New

Generations and leadership development. We are proud of our 7 Rotaract Clubs, the RYLA programme

and will also participate in the long term student exchange programme.

Activities such as the hosting and management of the web site are done by the Rotaract members of YFM.

Our members are active on our web site and also participate from time to time using the ZOOM online

platform. We are proud to acknowledge that 8 of our members attended the RI Convention in Seoul. The

Club also established the 4x4 International Fellowship for Rotarians which was exhibited in the House of

Friendship in Seoul.

It has been a great privilege to serve the Club over the past year! The club has transformed from 28 to the

52 members. Our members are active and vibrant. The aim is to grow the Club’s membership to 200 in

2020. Let's continues to seize opportunities and use our skills and influence to grow our club and Rotary

International.

Objectives

1. Support and strengthen clubs Foster club innovation and flexibility Encourage members to participate in a variety of service activities Promote membership diversity Improve member recruitment and retention Develop leaders Operate as a dynamic club Encourage strategic planning at club level 2. Focus and increase humanitarian service Eradicate polio Increase sustainable service focused on programs and activities that support youth and young leaders and Rotary's six areas of focus Increase collaboration with other organizations Create significant projects both locally and internationally 3 Enhance public image and awareness Unify image and brand awareness


Publicize action-oriented service Promote core values Emphasize vocational service Encourage members to promote their networking opportunities and signature activities. Invite members to be part of various committees.

Mission and Vision Statement

Mission: We provide service to others, promote integrity, and advance world understanding, goodwill, and peace through our fellowship of business, professional, and community leaders. Our values are an increasingly important component in strategic planning because they drive the intent and direction of the organization’s leadership. These core values are: Peace and global understanding We build lifelong relationships. Ethics and integrity We honour our commitments. Diversity We connect diverse perspectives. Vocational expertise, service, and leadership We apply our leadership and expertise to solve social issues. Our Vision: To be regarded as a respected, well run Service Club, whose members are fully committed to the Objects of Rotary; to develop community service projects as outlined in the six focus areas, that address many of today's most critical issues and finally, to use the internet to retain, attract, develop and manage a friendly community of like-minded Rotarians. The Rotary motto is “Service above Self.”

Keys to Success

Doing a SWOT analysis of the club help to identify the strengths and weaknesses of the club. By doing so, the members can focus on new methods to address the weaknesses. The results of the SWOT analyses are as follows: Strengths Strong Board, good governance and new leadership Aligned to the Goals and Objectives of Rotary International – focused approach Flexible, experienced and skilled Rotarians Good and solid profile in the community Members are scattered across the Continent and Europe with potential huge footprint Focus on New Generations Weaknesses Members are scattered across the Continent and need to stay in touch online and through fellowship Some members are not active enough in their communities Awareness of projects Attendance at weekly meetings (24/7) by some members can improve Donations to the Rotary Foundation / Polio Plus programme


Await PBO registration We see major opportunities and challenges as being: Opportunities To change the demographics of the membership of the Club as can tap into the Globe Target expats abroad to “buy” into Rotary and our Club. Increase membership. Introduce activities that can change the energy levels in the Club – make Rotary an exciting place to be! Establish and invite Friends of the Rotary E Club of Southern Africa 9400 To get corporate sponsorships and partnerships to fund projects To capitalize on experience and business influence of present and future Rotarians To offer a forum for those within the community to learn from other professions and gain further input and knowledge from our experienced Rotarians who have been out there and done it. To promote the interactive web site in order to attract new members, partners, visitors and businesses. Interact with other Rotary E Clubs around the World. Use 4x4 Fellowship as an additional tool. Be an “enabler” and be solution driven Recognize important leaders in the community Profile Rotary in all we do. Transfer the skills of current Rotarians. “Call a Rotarian”. Challenges facing the community Rate of unemployment Economic growth combined with an improvement in poor infrastructure and ineffective administration To be able to support the number of charity organizations tapping into a somewhat saturated market To take cognizance of the economic decline.

Annual Goals

Club Administration

Goal Time Line Member / s

Adopt a three-year strategic plan identifying specific annual & long term goals

20-04-15 A Mostert / Board

Ensure that an annual club budget is prepared 15/0/2016 A Mostert / K Pillay

Update membership list through membership access Regularly S du Plessis

Publish monthly newsletter Bi-monthly S Downie

Update and maintain club website Weekly A Mostert / YFM

Observe the special months of Rotary calendar Monthly S Downie / S du Plessis

Conduct regular fellowship activities planned well in advance. Monthly L v d Walt

Involve the Rotary Family in some fellowship activities Quarterly L v d Walt

Ensure regular board meetings are scheduled Monthly C Khoury

Ensure the Club Leadership plan is reviewed Quarterly A Mostert / Board

Ensure Strategic Plan is reviewed Quarterly A Mostert

Ensure club assemblies are held Quarterly A Mostert / C Khoury

Ensure bylaws are updated after Council of Legislation Annually C Khoury

Ensure club elections are held Dec-16 C Khoury / A Mostert

Ensure a number of members go to Conference Apr-17 C Khoury

An interesting & relevant weekly programme Topic Weekly S du Plessis / A Mostert

Attendance figures reported on time to District Monthly C Khoury

Membership changes reported to RI within 7 days C Khoury


Citation and reports to RI sent on time C Khoury / A. Mostert

Finalise PBO status Aug K. Pillay / A Mostert

Public Relations

Goal Time Line Member / s

Ensure a friendly web site ongoing A Mostert / K Pillay

Plan public relations efforts around all service projects ongoing S Downie

Conduct a public awareness programme targeted at the business & professional community explaining what Rotary is and what it does

ongoing S Downie / K Pillay

Arrange for a public service announcement to be placed or announced by the media on Rotary.

S Downie / A Mostert

Be responsible for informing the public, members and District of our Club’s activities

ongoing S Downie

Promote the Four-Way Test and/or the Declaration of Rotarians in Businesses. (Awards etc)

All

This includes articles in the media, web site and Rotary Africa

S Downie / A Mostert S du Plessis

Membership

Goals Time line Member / s

Membership Goal– 50 members Jul-16 A Mostert / Board

Membership Goal– 55 members Dec-16 Board

Membership Goal– 60 members (hope for 200 members) Jun-17 Board

Implement a retention plan that focuses on retaining at least 95% of members

ongoing Board

Implement an orientation programme for new members with mentorship programme for each new member

ongoing A Mostert / S du Plessis

Recognise members who sponsor new members ongoing S du Plessis / A Mostert

Encourage members to join a Rotary Fellowship group ongoing A Mostert

Service Projects


Continue to conduct needs assessments of the community to identify possible projects

ongoing A Featherstone Committee

Identify social issues in the community that the club wishes addressed through its service goals

ongoing K Pillay

Make the Club’s vision of the identified projects a reality ongoing A Mostert / Committee

Invite all club members to be involved in Community Service projects

ongoing Committee

Recognise community members who participate and provide leadership in projects

ongoing Board

Identify a partner /s to assist the club in its large projects ongoing Board


New Generations

Annual Goals Time Line Member / s

Long term youth exchange programme ongoing T Buttress

Promote Ryla and other youth programmes April / Sept R Viljoen

Rotaract Club of UJ, YFM, Warriors ongoing S du Plessis /R Viljoen / K Pillay

Foundation & International


Identify partner clubs which to carry out an International service project

ongoing L v d Walt / All

Continue to donated to the Foundation and Polio Plus Annually M Doyle

Apply for grants from Rotary Foundation to support club projects

ongoing A Mostert /M Doyle

Promote Rotary benefactors in the club ongoing M Doyle

Encourage members to give to the Foundation every year

ongoing Board

Training & Leadership Development

Annual Goals Time line Members assigned

Have the President – elect attend the president elect training seminar (POETS) and District Assembly

Yearly Board

Have Committee Directors attend District Assembly Yearly Committee Directors

Use the expertise of the DG, PDG’s and Assistant Governor ongoing Board

Encourage members to visit other Clubs to exchange ideas and then share experiences and work together with the Club

ongoing All members

Achievements / Actions

1. At this assembly we also need to solicit innovative ideas from all members to add to this plan. It is also important to hold an annual review to change direction in need etc. 2. Develop a plan to communicate with each other on a weekly basis as well at these assemblies. 3. We need to help members to navigate the RI (Club Central and My Rotary) and Club website as well as the social networking sites. 4. Set up training sessions on online platform. 5.RFHD and other projects: List the various service projects members are involved in. 6. We need to work together as a team, even if we are scattered over the Continent. Buddy System 7. Share success stories and best practices. 8. Invite members to join committees.


Management

Responsibilities

News & Politics

Three Year Strategic Plan 2015-18