Temporary management plan presented 5.14.12

OPEB and Health Insurance

A

City Council Meeting

May 14, 2012

Temporary Management Plan

1FY13 MAYOR'S BUDGET PRESENTATION

‹#›

OPEB and Health InsuranceTemporary Management Plan

What has been COMPLETED

since the October 2011 Management Plan

was presented?

2


City-wide AccomplishmentsThe first draft of the City Continuity of

Operations Plan was completed, with contributions from all City departments

The ADA transition plan was adopted

Staff work on the FY13 budget was completed

3


Personnel Additions Oct 11 – May 12November: Policy Fellow hired as per FY12

budget

February: Human Resources Director hired

Oct - May: All civilian positions in Police Department filled

4


Finance

The City now has a Procurement Policy

An additional project was added to the FY10 bond issue

5


Information TechnologyExchange server replacement has been chosen

and is currently being implemented

New software for Code Compliance is currently being implemented

6


Information TechnologyGIS data is being relocated to the Cloud

DPW Internet Service has been upgraded from 768mb to 1150mb

Internet service has been set up for employee use in Magruder Park

7


Information Technology & Police

Acquisition & implementation of e-citation technology

8


Communications & Public Safety

New emergency alert system implemented, adding text alert capacity at no cost to the City

9


Communications & Public Works

A comprehensive communications plan for holiday trash schedule changes was implemented

10


Finance & Public Works

Reimbursement was received for the Buchanan Street Project

11


Bike & Pedestrian Enhancements

90% Engineering Design Plans have been completed for the Hiker-Biker Trail

12


Park Maintenance

Painting of the large pavilion, restoring picnic tables, and securing picnic tables to the foundation of the large pavilion have been completed

A community bulletin board was installed at Magruder Park

13


Recreation EventsRecreation holiday events & decorating contest were held

as scheduled

Calendar for 2012 was completed

14


Recreation Events

15

Fireworks returned to Magruder Park for the first time in nearly thirty years.


Recreation EventsThe 126th Anniversary Parade &

Carnival has been held

Planning for November 3, 2012’s Handmade on Hamilton: An International Celebration of Craft, Music & Food is underway

16


Recreation ProgrammingSpring Break Camp Escape held as

planned

Registration opened for Summer Camps in January 2012

17


Legislative Agenda

The first Legislative Breakfast was held in November 2011

18


Tree Canopy & Sustainability

The Fall Tree Planting Program was completed

Watering bags have been installed for all of the recently planted trees

19


Communications: Cable Television

Upgrades to the City’s cable station were completed

20


Police

Police completed the final step in their fourth Re-Accreditation process

Police promotional tests were given

Second K-9 officer selected

21


Goals & Performance Measures

Staff and the Mayor and Council updated the Strategic Goals and Actions for FY12

Performance Measures for use in FY13 were also agreed upon and adopted

22


This is what has been completed. What does staff see as projects

in the near future?

23


City-widePlan and Implement

reorganizations –

Impacts most Departments, and will require support and collaboration across the entire organization

24


Reorganization: Public Works/Parks

Determine parks resourcing (vehicles and staff)

Complete RFP process for city-wide landscaping services

25


Code Compliance

Implement Comcate software – July 2012

Begin Code Compliance re-branding

Redesign Code brochure

26


Parking Operations

Parking lot construction contract

Selection of MetersFully implement a

Parking Management Plan

27


Determine policy direction for residential parking program

28

Parking Operations

http://www.google.com/imgres?q=bad+parking+pictures&start=90&hl=en&sa=X&qscrl=1&nord=1&rlz=1T4ADRA_enUS395US398&biw=1364&bih=642&tbm=isch&prmd=imvns&tbnid=CQ_MJU0wPE-1VM:&imgrefurl=http://www.thosefunnypictures.com/picture/7898/bad-parking.html&docid=TbBSZEfqnaLEnM&imgurl=http://www.thosefunnypictures.com/resize.php%3Ffile%3Dpictures/7898/cars-funny-pic-Bad_Parking.jpg&w=600&h=397&ei=cXewT6aRF4qk8QSYo_TjCA&zoom=1


Finance

Completion of FY10 audit (auditors believe they will complete by the end of May)

Completion of FY11 audit

Completion of FY12 audit

29


Enterprise Resource Planning System

RFP

Selection

Plan for Implementation

30


Information Technology & Police

Hire speed camera position

Install GPS in Police vehicles

Complete CCTV effectiveness study

31


Police

Complete promotional process

32


Public Works: StreetsIssue RFP for pavement

study

Complete 90% design plan for Crittenden St/40th Place

Renew contract w/NZI for street and related infrastructure services

33


Public Works: Streets

Begin roadway patchwork for University Hills

34



Begin mill and overlay of WSSC Phase III streets

35



University Hills – Green Street ProjectFY12: complete 30% designFY13: complete 100% design and implementation

plan

36


Public Works: Solid Waste

Renew contract with AA Refuse for white goods collection

37


Public Works: Sidewalks

Complete MD208 sidewalk

38


Public Works/Community & Economic Development

Complete MEA roof replacement project

39


Human ResourcesFill current vacancies,

including: City Administrator, City Clerk, Public Works Director, Information Technology Director, Technical Services Sergeant, Cable & Communications Coordinator

Complete personnel file review

40


Human Resources

Update Personnel Manual

Complete Total Compensation Study

41


3505 Hamilton: Windows

Issue RFP

Review and recommend vendor

Contract approval andissue Purchase Order by May 22nd

42


Arcade Building

Schematic design selection

LEED AP contract

Authorization to Proceed

43


Bike & Pedestrian Improvements

Purchase bike racks by June 30

Contract for bike lane striping by June 30

Approve Hiker-Biker Trail Contract by June 30

44


Sustainability

Sustainable Maryland Certified Application is in progress

45


Redistricting

46

Complete process to put plan 2B into place as adopted by Council


Magruder ParkConclude FY12 Magruder

Park Rec Center projects (kitchen shelving, windows)

Plan for FY13 projectsGo to contract and

production on Henson project

47


RecreationComplete calendar for all special event

permissions for the remainder of 2012 (cyclocross, HVFD 5 mile run)and draft calendar for 2013 Events and Programs

Provide assistance to annual toy drive

Prepare for Handmade on Hamilton

48


Summer Camp Programs

Conduct PlayWorks training

Recruit & hire summer staff

49


Communications

Fill cable vacancy and get timeline for streaming

Launch Patch blog

50


Citywide

Implementation of Performance Measure Reporting

51

News & Politics

Temporary management plan presented 5.14.12