1. Pre-Approval Meal Benefits Application Training
2. Pre-Approval for Meal Benefits Pre-Approval for Meal
Benefits is processed when a new or a qualifying student has a
status of "Paid" . It is the responsibility of the pre-approved
processor(s) to determine when to pre- approve an application.
Pre-approving an application DOES NOT mean the application is
approved.
3. Training Goals: Support families and schools to make the
annual application process as smooth as possible. To provide high
levels of customer service to schools and households. To help the
district process applications faster during the school year.
4. Pre-approval process The student must have a paper
application completed. The pre-approval person(s) needs to review
the application for accuracy. The pre-approval checklist is used as
a guide to pre-approve applications. Please take time to review
that the application is complete, legible, and that the income is
within the federal guideline limits (the FNS Manager has a copy of
the 2012-2013 Federal Income Guidelines pertaining to Free and
Reduced-Price Meals). A copy must be sent to the Free and Reduced
department by courier, email, or Fax. [email protected]
Fax (407) 317 - 3714 It is required that a copy is given to the FNS
Manager of the signed pre-approved meal application.
5. Pre-Approval Application ChecklistThe following instructions
are required for pre-approving applications. Box 1 - Complete with
all students in the household Box 2 Enter the 10 digit case number
for SNAP or TANF . SNAP numbers always begin with a 10, 11, 12, or
13. If a household does not receive SNAP or TANF benefits, they do
not have to complete Box 2
6. Pre-Approval Application Checklist Box 3 Identify if the
applicants are Homeless, Migrant, and Runaway Box 4 List all house
hold members. Household members with no income, Zero income box
must be checked. Household members with income, income must be
entered under the correct income type for each household
member.
7. Pre-Approval Application Checklist Box 5 Signature Signature
of the adult household member (required). The last 4 digit of the
social security number unless the box I do not have a Social
Security number is checked. SNAP or TANF households are not
required to provide the last 4 digits of the social security
number. First name, last name, address, and telephone number.
8. Pre-Approval Application Checklist Pre-Approval (For School
officials use only) Signature of the pre-approval person.
9. Federal Meal Benefit Income Guidelines 2012-2013 The
following chart displays which application can be pre-approved
under the "Free" status if their income falls within these
guidelines. Income = Total income before taxes or deductions,
social security, welfare, child support, any income Monthly =
income X 12 Every 2 weeks = income X 26 Twice Monthly = income X 24
Weekly = income X 52
10. Federal Meal Benefit Income Guidelines 2012-2013 The
following chart displays which application can be pre-approved
under the Reduced" status if their income falls within these
guidelines. Income = Total income before taxes or deductions,
social security, welfare, child support, any income Monthly =
income X 12 Every 2 weeks = income X 26 Twice Monthly = income X 24
Weekly = income X 52
11. Determination of eligibility As a pre-approval processor,
it is your responsibility to calculate the households total income
and household size, then compare the total amount to the Income
Eligibility Guideline. Household size = Total people living at one
address
12. Automatic Qualification Direct Certification (DC) - If a
household receives benefits from SNAP (formally food stamps) or
TANF, all students in the household are automatically eligible for
free meals. Households must input their DC number on the
application. In some cases an application is unnecessary, since the
state provides OCPS with a DC list which is uploaded automatically.
Foster Children, Homeless, Migrant and Runaway Homeless can qualify
by the homeless option in box 2 of the applications or by
completing the Residency Questionnaire which is available from the
school registrar.
13. Thank You Meal Benefits Main Contact Information Food &
Nutrition Services 6501 Magic Way Bldg. 500 Orlando, FL 32809
407-317-3966 Fax: 407-317-3714 [email protected]
Applications : Direct to the application: www.ocpsmealapp.com OR
click the links atthe school homepage or at www.ocps.netMeal
Benefits StaffBrad Cunningham, Manager407-317-3700 ext.
[email protected]