2012 Democratic State Convention

Delegate Workshop

Presented by Massachusetts Democratic State Party Field Services

Sub-Committee

The most important information first…..

Events & Parties: For Delegates, Guests & Volunteers

Friday June 1st • 5:30 PM - 8:00 PM

– Join Congressman Richard Neal and Elizabeth Warren at Theodores’ at 201 Worthington Street  

• 6:00 PM - 10:00 PM– The SEIU hosts a night of food, drinks and dancing at Adore Nightclub at 208

Worthington Street.• 6:00 PM

– Lt. Governor Tim Murray and Congressman Jim McGovern invite you to join them for their All In Party at McCaffrey’s Public House at 1171 Main Street.

• 7:00 PM - 9:00 PM – Treasurer Steve Grossman invites you to a reception at the Student Prince at 8

Fort Street. • 8:00 PM - 2:00 AM

– Join the Young Democrats of Massachusetts for their 4th annual pre-convention party at Smith’s Billiards at 201 Worthington Street. A $10 donation is suggested. 

• 9:00 PM - 11:30 PM – Join the Host Committee for an evening of food and music at the MassMutual

Center. Enter through the Main Street Entrance. 

Events & Parties: For Delegates, Guests & Volunteers

Saturday, June 2nd

• Scheduled– 8:30 AM 

• Join the AFL-CIO and Joseph Kennedy III for a special breakfast in Ballroom A at the MassMutual Center Saturday morning.

– 8:30 AM• Join the Affirmative Action Committee for their Unity

Breakfast in Meeting Room 5 at the MassMutual Center.

– You may receive invitations to other breakfasts for your union, etc.

Accommodations

• Ask for Democratic Convention Group Rate when making reservation– http://www.valleyvisitor.com/ma-democratic

-state-nominating-convention.html

• Hotels are selling out quickly! If you haven’t booked yet you most likely won’t be staying in Springfield.

Transportation • Parking:• The MassMutual Center does not own or operate any local

parking facilities.  However, there are several parking lots and garages in the area.

• Civic Center Parking Garage:• This garage is located directly across from the MassMutual

Center on Falcons Way.  • Columbus Avenue – South Garage:• This garage is located on Columbus Avenue just two blocks

from the MassMutual Center. • Per request of the MassMutual Center, parking for all events is

only $7.  For more  information, call the Springfield Parking Authority at (413) 787-6118

• Shuttle:• Shuttle service will be provided around downtown Springfield on

Friday from until midnight .– The shuttle is the Peter Pan double decker bus. The bus will stop at

all parties and all downtown hotels

Location, Location, Location• 2012 Nominating Convention is at the MassMutual

Center, 1227 Main Street, Springfield 01103• All Delegates, Alternates & Guests will enter through

the doors on Falcon Way

Disabled Delegate/Alternate Information

• Designated parking on 1st floor of the Civic Center Parking Garage located on Falcon Way. Only vehicles with RMV handicap tag & placards permitted.

• Drop-off area & entrance for disabled delegates & alternates is on Falcon Way & will be clearly marked.

• Hearing devices, wheelchairs & people to assist will be available in Disabled Registration area. Credit card deposit required.

• Sign language interpreters & CART devices will be used on stage during the Convention.

• Contact the State Party at 617-776-2676 to discuss specific needs in advance.

Credentials• All delegates, alternates and guests must have

picture ID plus credentials to attend• Deadline for paying in advance and receiving

credentials HAS PASSED• you must pick up your credentials at the

MassMutual Center• $50 fee to replace lost credentials • Registration opens Saturday at 8:00 AM at the

MassMutual Center. • Guest passes are available for $25 via

www.massdems.org and at Convention Registration table.

Climate, Food & Exhibitors!Climate, Food & Exhibitors!

• Exhibitors will be in the hall adjacent to the arena

• Food & drink is available for purchase inside the MassMutual Center; no outside food allowed

• All concessions accept debit and credit cards• One water bottle allowed• Wear layers: A/C inside and hot outside

When does the Convention

open? • Saturday, June 2nd

– MassMutual Center opens at 8:00 a.m.– Convention is gaveled to order at 10:00 a.m.

• NOTE: only one bag will be allowed per person and it will be searched

• Delegates and Alternates must be seated by 10:45 AM

• First Roll Call starts at 11 AM• Alternates are seated with their delegations• Alternates check in TOO!• After Second Roll Call, Alternates will be switched for

missing delegates

Roll Call for Delegates & Alternates

• Get there early & check in with your Teller– Tellers should be in Senate Districts by 9 a.m.– Teller will have a credential of a different color – Delegates seated by State Senate District– Sit with the Senate District on your credential – If your town/ward is split between two Senate

Districts, the town/ward will be seated together in the same District

– Maps will be provided of where Senate Districts are seated

Alternates Replacing Delegates for Voting Purposes

• If a Delegate knows they cannot attend Convention, they can notify the State Party that will not be attending the Convention by May to allow an Alternate to take their place. Notification must be in writing.

• After May , Alternates can only replace a Delegate on Saturday, not on Friday.

• Once an Alternate replaces a Delegate, the replacement is permanent.

Saturday’s expected agenda• After candidate presentations, the tellers will

take votes. Make sure you listen for your name, the ballot books are organized by Town/Ward.

• Make sure to speak clearly when you vote, the Teller will respond with your vote so you can verify.

• Delegates are encouraged NOT to leave the arena until results are announced!

15% Rule has changed!

• Each candidate MUST receive at least 15% of the vote on the FIRST ballot!

Charter Amendment(s) or Resolutions

Read carefully Rules of Convention, By-laws and Charter for understanding of how to amend motion

At this time there are no known Amendments or resolutions expected

After Convention GOTV

• Go to www.massdems.org, and sign –up for one of the following:– Friend/phonebanking– Data training– Canvass downtown Springfield

• Training and walk packets will be provided

Key Points to Remember!

• Do NOT forget your credentials and a picture ID

• Check in with your Senate Teller early

• Keep track of the votes being taken on the floor

• Have FUN!!!!