Room layouts Event Management

The layout of the room(s) is vitally important when planning

your event. Your venue agency should be able to advise

you on the correct layout for your event once they

understand your brief. However it might be useful for you to

know this from the start. See below for room set ups for

your consideration

Room layouts Event Management

Cabaret Style

Pros

• Most popular conference layout

• Informal and allows for easy

interaction

• 6 per round table

Cons

• Will need a larger event space to

accommodate delegates

• Larger space may lead to

increase venue costs

Room layouts Event Management

Pros

• Great for training events or

educational seminars

• Allows delegates to note take

with ease

• Accommodates large group in

less space

Cons

• Minimal interaction with other

delegates

• Audience can only see each

other’s backs

Classroom Style

Room layouts Event Management

Pros

• Most efficient layout for a large

audience

• Flexible setup, rows can be

angled, circular or straight

• Great for large groups when

reading/writing aren’t required

Cons

• No surface for note taking

• Minimal group interaction

opportunities

• Potential restricted view

dependent on audience size1

Theatre Style

Room layouts Event Management

Pros

• Generally used for management

meetings and discussion groups

• Good working space and

atmosphere

• Allows for easy interaction

between one another

Cons

• Doesn’t work well for visual

presentations

• Larger groups may find this

layout difficult for interacting

• Not suited for an individual

speaker

Boardroom Style

Room layouts Event Management

Pros

• Good for small meetings where a

visual presentation or speaker

are present

• Allows for good interaction

between participants and trainer

Cons

• Doesn’t work well for larger

groups as sides become too long

U-Shaped or Horseshoe Style

Room layouts Event Management

Pros

• Perfect for a meal function or

dinner setting

• Allows for a great deal of

interaction

Cons

• Difficult for some people to see

screen or stage without turning

chairs round

• Takes up more space than most

other seating styles

Banquet Style

Room layouts Event Management

Click here to find out how In 2 Events can help

you with venue finding

Share this content