New intranet – Kick Start

Demonstration

Introduction

Expectations – of group

Time table

Risks and Mitigation

Next steps

New intranet - Introduction

Consultation

Staff priorities

Research

New intranet - Introduction

Demonstration

- Go to the home page!

Intranet champs - expectation

Team voice

New way of working – “go to” person

Advocate

Now – feedback/input

Timetable

• Feb 2 – 7 - Run a competition for name (will inform design) – Confirm Feb 10

• Feb 11 – Meeting – Doc List – Feedback on content/Roll out ideas

• (Distribute minutes and updates after each meeting)

• Feb 25 – Update meeting – Focus; Home page layout/General Launch content

• Feb all – General Design/installation dates on sheet (cont. meetings every 2 weeks)

• Mar 3 - Governance and Launch Session – Tech session for site managers

• Mar 11 – Update meeting – Launch ideas/Final launch content

• Mar 14 – Provide content inventory to interact

• Mar 19 – Organisational planning sessions with Interact inc. user surveys and

interviews

• Mar 15 – Apr 10 - Site Administrator Training Session – Home Pages (RE/LB/IT?)

and Content Author Training Session – Champs

• April 1 and 8 – Group meeting

• April 15 - On-Site - Launch & Promotion Activities Session

Risks/Mitigation

Timetable;

• Our ability to provide information on time

• Technical difficulties (incorrect/no access/server spec/SSL certs)

• Sickness – team members either side

(Ensure regular meetings/staff feedback/manage expectation)

Under-usage/not meeting needs;

• People may not use/deem effective/fit for purpose

• Input method (Word)

(Management - Sophisticated Analytics - Highly customisable -

Annual software updates- move with the time –- Large

experienced company - Project experience/Assistance )

Next steps

• Agree internal comms (inc. Comp)

• Things to consider; Top 8? Blog?

Team Pages?

• Key docs review with teams (if

agreed);policies/procedures/current

• Demo access w/instructions