DM 101 - Avalon Consulting Group - Creative

1Avalon Consulting Group, Inc.

All rights reserved, 2014

DIRECT MARKETING 101Creative

Avalon Consulting Group

June 4, 2014

www.avalonconsulting.net



Program Design

Concept Meeting

Concept andSchedule

Determined

DATADefine acquisition lists or donor segments

Outline data instructions and splits

Define source codes

CREATIVESelect writer & designer

Creative brainstorming

Review copy & design

Final design edits & approval

PRODUCTIONCheck inventory (TM too!)

Determine printers and mailshops or TM firm

DM specs sent to printers with estimated quantity for bids

DATA

Review final counts and segmentation by source codeData sent to mailshop, phone match or uploaded to email server

CREATIVE

Final artwork sent to printer for printing, tm vendor or uploaded in email template system

PRODUCTIONMail instructions drafted/TM or EM campaign outline created

Postage check requested

Bluelines approved (TM too)

Set ups approved (TM and EM too)

Lives approved (TM and EM too!)

DATA

Analyze results and performance by source code and segment

Analyze any test results

Apply lessons learned to future effort

CA

MP

AIG

N L

AU

NC

HE

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CREATIVE

Evaluate creative based on results and outline changes/tests for future campaigns

Draft and send acknowledgments to donors

EVOLUTION OF A CAMPAIGN

Program Implementation Results & Analysis



Program Areas& their Creative Strategies



RENEWING CURRENT DONORS

Renewals ask donors to renew their support each year.

STRATEGY: Timing: can be annual, quarterly or monthly (based on an individual’s expiration date)

Frequency: continue up to seven efforts if the efforts are still netting money

Messaging/Focus: institutional messaging stresses importance of renewing Why donor support makes a difference Where the money goes

Audience: 0-24 months donors for annual/0-12 months for monthly/quarterly $10 to major donors (renewals work, even for those up to $4,999)

Channels: corresponding e-renewals should go out with each (or at least every other effort) telemarketing effort should be tested in the 3rd of 4th effort (early position testing can boost renewal rate)



SPECIAL APPEALS

Appeals request an additional gift from donors above and beyond their annual renewal contribution.

STRATEGY: Timing/Frequency: sent throughout the year in coordination with the renewal

schedule

Messaging/Focus: issue based, additional needs, special projects, urgent situations, annual fund (institutional), matching gift

Audience: 0-24 months donors, $15 (test $10 folks too!) to major donors (appeals can successfully include donors who give up to $4,999)

Channels: use them alldirect mail – 9 or 10 a yearemail – these can correspond with DM efforts; and can be used to test messaging and for urgent needs.telemarketing – once or twice a year



REINSTATING LAPSED DONORS

Reinstatement efforts as donors who have not given in over 24 months to reengage and renew their support.

STRATEGY: Timing/Frequency/Channel:

3 or four direct mail efforts 1 or two telemarketing calls Send corresponding e-efforts with the DM efforts Longer lapsed folks can be included in acquisition efforts

Messaging/Focus (DM/TM/EM): messaging should be institutional stress importance of renewing, how individual supports helps, and where the money goes in acquisition, they can receive the same package and messaging as new joins

Audience: test to determine productivity. Start with 25-60 lapsed in DM, TM and EM add 72 months + to acquisition efforts. lower dollar names might be best in acquisition, if at all.



Types of Acquisition Programs

Acquisition helps acquire new donors to an organization. STRATEGY: Traditional: supports the organization’s mission and personally connects with the cause.

Membership-based: motivated by the cause AND are interested in receiving benefits, understand the commitment of a yearly donation to continue their membership and will consider making additional contributions (multi-givers).

Premium-based: may be motivated by the cause but are generally motivated by the premium. (May need additional premiums to further the relationship).

A timeless case for support helps bring in lifelong donors, however, some event or issue-based messaging can be tested with great success.

Direct mail is still the predominant channel to acquire new donors. However, telemarketing can be successfully used to convert very warm prospects and online activists. Email and the web are great list builders if you find a great hook to get people to sign up, conversion action (a welcome series) can help you turn them into donors if implemented on a timely basis.



Getting StartedPlanning for a great campaign



CAMPAIGN STRATEGY OUTLINE

Define the Universe- segmentation – who are you contacting?

Define the Creative and Program Strategy case for giving

call to action

ask strings

Define your Tests



Creative Strategy & Testing



EFFECTIVE FUNDRAISING COPY

Effective fundraising copy is a science and an art and must include certain elements.

Case for support: why does your organization need money and how will it be used?

Communicate effective stewardship – you will use their money responsibly. (through copy, art and treatment)

Highlight important projects.

Describe the breadth and scope of your organization’s work.

Make the donors feel included – tell them you couldn’t do what you do without them!



Identify the Problem or OpportunityPinpoint a specific problem or opportunity that needs a response.

Identify a Deadline/ Be UrgentProvide a date or deadline with a reason why immediate response is needed.

Identify the EnemyName the opposition or villain who is part of the problem and/or is blocking the solution .

Be RelevantUse issues or current events that donors care about and can relate to in their daily lives.

Be SpecificClearly outline how the donors contribution will be used and how it makes a difference.

Be EmotionalTell a story that tugs on the heart strings, evokes anger, guilt, or hits home to the donor and their family.

Be the SolutionTangibly outline how the donor is part of the solution. Provide specific information about how to fix the problem or take advantage of this opportunity.

AVALON’S SEVEN ELEMENTS OF FUNDRAISING SUCCESS



TESTING STRATEGY

Testing is essential to have a healthy, productive direct marketing program.

1. Each organization is different and not all best practices are universal.

2. Used to determine what works for your organization.

3. Test making incremental or large changes, seeing their impact, while minimizing the overall risk.

4. Help find ways to improve performance, can save money and improve the bottom-line.

Things to remember about testing:

Test one element at a time

Test to save cost (formats, components) or boost response rate (offer, teasers, treatments)

Ensure the statistical significance of your test panel.



Package Strategy



1.Outside Carrier

2.Letter

3.Reply

4.Reply Envelope

4 Critical Components of a Direct Mail Package



1. Outside CarrierState organization name and address (as registered if mailing 3rd class nonprofit)Postage treatment?Teaser?Window or closed face?Design: Size, paper type/color,

logo, images?

4 Critical Components of a Direct Mail Package: Carrier



2. Letter

Donor name and address correct?

Easy to read? (Eighth grade level) Addressing the 7 elements?

Johnson Box?

Ask on page 1?

Who signed it?

Frequent use of the word “You” and “Your gift”?

P.S.?

PROOFREAD!!!!!!

4 Critical Components of a Direct Mail Package: Letter









3. Reply

Donor name and address correct?

Easy to complete?

Source Code?

Payment information?

4 Critical Components of a Direct Mail Package: Reply



4. Reply Envelope

Correct return address?

BRE (Business Reply Envelope) or RAE (Return Address Envelope)?

Thank you?

4 Critical Components of a Direct Mail Package: Reply Envelope



5. Optional ExtrasPetitions

Lift Note

Inserts – Brochures, Testimonials, Event Highlight, etc.

Premium?

4 Critical Components of a Direct Mail Package: Extras



Samples & Examples



Acquisition



ACQUISITION



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Renewals



DM Renewal Series Overview

Renewal #1 Renewal #2 Renewal #3

Renewal #6Renewal #4 Renewal #5



Notice 4 Notice 6

Notice 3

Notice 5

Notice 2Notice 1










Appeals



APPEAL



APPEAL



APPEAL



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Final Thoughts

Direct marketing serves a valuable purpose by allowing a non-profit to reach out to its lower dollar supporters in a personalized, yet cost-efficient manner.

Messaging should imply urgency and assure donors their contribution will be well stewarded and put towards an effective program.

Remember: People give to people. Do your solicitations sound like they’re coming from a human being, or an organization?

Make sure you are testing and learning something each time you conduct a campaign, it’s the only way to improve your program.

Always make sure you say “Thank you” immediately, or all of your work will be for naught!



Thank you!

Allison PorterPresident

Avalon Consulting Group2030 M Street, NW Suite 700

Washington, DC 20036202-429-6080 x102

[email protected]

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DM 101 - Avalon Consulting Group - Creative