Time Hackers
10X Your HUBSPOTOUTPUTA Life Hackers Guide to Efficiency
Ask questions who here is a lone wolf, local team supporting
them, offshore team.whether you have a oror one thing we have in
common is a desire to achieve morethis is an ambitious lot who
search constantly to find new and better ways
What is a Hacker - definition1
HACKERDefinition: A tool or technique that makes some aspect of
one's life easier or more efficient
LIFE
Definition2
The Billionaires SECRET
HIGHLY LEVERAGEDTEAMS OF GREAT PEOPLE,PLUSSYSTEMS, TOOLS,
PROCESS
QUICK Background
QUICK BackgroundServed 1.1M CustomerEmployment to over 600
peopleRestaurantSoftwareFinancial ServicesConsultingHelped clients
save or make >$250M in the last 5 years8
THEPROBLEMMOSTFACE
ISTHEREIS
SIMPLYNOTENOUGHTIME
803842
SUNDAYS
2,1322,1312,1302,1292,1322,1312,130
L1 High LifetimeL2 High $$$L3 Low $L4 zero -veExercise, Health,
Education, Building relationshipsRinging the cash register, talking
to a customer, making a sale, marketing strategy, developing
processes/procedures,editing, strategic planning, campaign design,
editing, final quality assurance Admin in nature, busy work,
organising, repeatable process activities,customer service,
marketing execution, building out a workflow, setting up scheduled
posts, building landing pages, refreshing copy Travel time to
meetings, Rework, Office distractions, Surfing the internet,
Gossiping, worrying, procrastinating, unimportant meetings,
meetings without agendas, needless interruptions, low priority
emails, other peoples minor issuesWorkforce Productivity
PyramidInbound Manager `$54/hrglassdoor 2015, with on-costs
The typical salary for a Hubspot Inbound Marketing Consultant
ranges from$49,534-$91,890, with an average salary of$74,961.
Salaries estimates based on 18 salary submitted anonymously to
Glassdoor by Hubspot Inbound Marketing Consultant employees.Jul 8,
2015
16
L1 High LifetimeL2 High $$$L3 Low $L4 zero -veExercise, Health,
Education, Building relationships20%30%50%Workforce Productivity
PyramidInbound Manager `$108/hrwhen productiveglassdoor 2015, with
on-costs
Lets do some back of the envelope mathematics - for ease of
calculation lets assume L1 happens outside of work.Run numbersFOR
ME.I am constantly looking for how to rid L4 and delegate L3 and
even more L2 activities
17
Lone Wolf will not surviveToo exhaustingToo many activitiesOne
man bandApply modern manufacturing theory (task segregation)
18
Modern
MarketerHubspotSalesforceLinkedinFacebookTwitterPinterestYoutubeVimeoAdobe
PhotoshopAdobe PremierAdobe illustratorAutopilot for
LinkedinWorkflow MaxCanva
BingMailLobLook at integration options from
ZapierWorkflowMaxZero
OPTIONOVERWHELM
WE BECLEVERUS HUMANSWE HUNT IN PACKS
SMART ONES FISH WITH NETS.on trawlers
Direct SalesAdvertisingSearchLead Nurturing
The Team
OPTIONOVERWHELM
Plan/StrategyRESULTExecution
WHATISTHEANSWER?
COULDITBEA FRAMEWORK?
COUNT THE NUMBERSEXERCISE
How many numbers can you find?
Exercise: Numbers/Framework ExerciseFacilitator Note: Hand out
copies of exercise or copies of this exercise will be on
tables/face down. If for some reason they arent there have them
point at the screen as they count .
On the chart are numbers 1-54. Your challenge is to find each
number on the chart, starting with 1, then 2, then 3, and so
on...
All the way to 54...
See how many numbers you can find.There are no missing numbers
or tricks.
Debrief:
How many got 10?How many got 20?30? 40? 54? Repeat?28
1
2
3
4
5
6
7
8
9
COUNT THE NUMBERSEXERCISE
This is a Framework.
Exercise: Numbers/Framework Exercise
I will show you the same numbers chart as before. Numbers 1-54.
However, this time the chart is divided into 9 equal squares. To
find the numbers, just use the framework and follow the
pattern.
This is the pattern:The first number is in box 1, the next
number is in box 2, the next in box 3...and so on, until box 9.
Then go to box 1 again, and repeat the same pattern. See how many
numbers you can find using the framework and the pattern.
29
1
2
3
4
5
6
7
8
9
COUNT THE NUMBERSEXERCISE
There is an order and sequence to achieve these skills
Lets do it one more time see how you can do
Consider cutting it to 30 seconds
What made all the difference?
Framework ASK: How does this relate to building a great
culture
BIG MOMENT: The 7 Habits of Highly Effective people provides a
simple yet profound framework for building a culture a culture
effective individuals, teams, leaders, and results.
30
ACTIONAUTOMATEDELEGATEDISCARD
L1 High LifetimeL2 High $$$L3 Low $L4 zero -veExercise, Health,
Education, Building
relationships20%30%50%ACTIONAUTOMATEDELEGATEDISCARD
Lets do some back of the envelope mathematics - for ease of
calculation lets assume L1 happens outside of work.Run numbersFOR
ME.I am constantly looking for how to rid L4 and delegate L3 and
even more L2 activities
32
L1 High LifetimeL2 High $$$L3 Low $L4 zero -veExercise, Health,
Education, Building
relationships60%25%15%ACTIONAUTOMATEDELEGATEDISCARD
Lets do some back of the envelope mathematics - for ease of
calculation lets assume L1 happens outside of work.Run numbersFOR
ME.I am constantly looking for how to rid L4 and delegate L3 and
even more L2 activities
33
1. Picture2. Product3. Process
1. Picture
What it is you are about to create.
Visual MapGuideTwo creationsStephen Covey Quote35
Return On Effort
xxxxxx======01491625Time SaverRepeatable
Want these icons to use in lucidchart? DOWNLOAD at
go-va.com/10xh
15Hack 01
Hack 02Pen + Paper + iPhone Video
8
DELEGATE1 HR Saved Per week
Consider smaller videos timestamp them, Load to dropbox
folderIFTT Recipes
39
Hack 03IFTTT.com
8
AUTOMATE1 HR Saved Per week
Example IFTT Recipe record video, save to drop box folder,
trigger email to team member & task to asana
Consider smaller videos timestamp them, Load to dropbox
folderIFTT Recipes
40
Hack 04Capture Meetings withLiveScribe Pen
10
AUTOMATE
DELEGATE
Send as an audio embedded PDF example bit.ly/go-va-pencast3 HRS
Saved Per week
Example IFTT Recipe record video, save to drop box folder,
trigger email to team member & task to asana
Consider smaller videos timestamp them, Load to dropbox
folderIFTT Recipes
41
Hack 05Record Meetings withZoom.us
20AUTOMATEDELEGATE
10 HRS Saved Per week, just in travel time
Example IFTT Recipe record video, save to drop box folder,
trigger email to team member & task to asana
Consider smaller videos timestamp them, Load to dropbox
folderIFTT Recipes
42
2. Product
Repeat for reward.
Visual MapGuideTwo creationsStephen Covey Quote43
Engineered to OrderVsRunners & Repeaters
Strategy SessionBuyers PersonaKeyword ResearchCTA
eBook/ReportCTA - eBookOnline CalculatorDOWNLOAD at
go-va.com/10xhPrinted BookLinkedin ProfileAutopilot for
LinkedinLinkedin GroupsLinkedin InmailLinkedin ConnectionsLinked
PostsLinkedin UpdatesTwitter Fan BaseTweet ScheduleMemesList
buildingResearchingData VerificationWorkflow set upEmail
CopyWebpage CopyRetargetting
When you do this You can apply the manufacturing process.
Segregation of duties.
Maintain the core, stimulate growth
Example of how we break each part of our packages into
ingredients in a recipe.
Each requires its own SOP with a template form to completewith
QA Checklist
Here is 1 to Download for FreeLanding45
3. Process
under
Visual MapGuideTwo creationsStephen Covey Quote46
EVERY THINGWE DO ISA PROCESS & PROCEDURE
?
STARTMIDDLEEND
DOWNLOAD at go-va.com/10xh
BEFOREDURINGAFTER
DOWNLOAD at go-va.com/10xh
Recipe Card S.O.P.
DOWNLOAD at go-va.com/10xh
S.O.P.
THE ANATOMYOF THE CALENDAR
The World According to GO-VA Hubspotters
Transitions and productive time
Switching costs
Time lost on multitasking
The Power of Focus
52
Plan the Week
90 Min Sprint Block90 Min Sprint Block15 min breakLunch Break 1
hour90 Min Sprint Block90 Min Sprint Block15 min break45 min -
Extra Mile 15min Next Day Planning15 Min Skill Development 10 min
Stand Up Meeting5 Min Bright Start & Effectiveness90 Min Sprint
Block90 Min Sprint Block15 min breakLunch Break 1 hour90 Min Sprint
Block90 Min Sprint Block15 min break45 min - Extra Mile 15min Next
Day Planning15 Min Skill Development 10 min Stand Up Meeting5 Min
Bright Start & Effectiveness90 Min Sprint Block90 Min Sprint
Block15 min breakBreak 15minsLunch Break 1 hour90 Min Sprint
Block90 Min Sprint Block15 min break45 min - Extra Mile 15min Next
Day Planning15 Min Skill Development 10 min Stand Up Meeting5 Min
Bright Start & Effectiveness90 Min Sprint Block90 Min Sprint
Block15 min breakLunch Break 1 hour90 Min Sprint Block90 Min Sprint
Block15 min break45 min - Extra Mile 15min Next Day Planning15 Min
Skill Development 10 min Stand Up Meeting5 Min Bright Start &
EffectivenessProject Review MeetingProject Review Meeting15 min
breakLunch Break 1 hour90 Min Deep Dive or Power Block15 min
break30min Next Week Planning15 Min Skill Development 10 min Stand
Up Meeting5 Min Bright Start & Effectiveness30 min - Extra Mile
20 min WIG Session70 Min Think Tank
Transitions and productive time
Switching costs
Time lost on multitasking
The Power of Focus
53
Mon to Friday90 Min Sprint Block90 Min Sprint BlockMorning Break
15minsLunch Break 1 hour90 Min Sprint Block90 Min Sprint
BlockMorning Break 15mins45 min - Extra Mile 15min Next Day
Planning15 Min Skill Development 10 min Stand Up Meeting5 Min
Bright Start & Effectiveness
Transitions and productive time
Switching costs
Time lost on multitasking
The Power of Focus
54
We Love Fridays!90 Min Sprint Block90 Min Sprint Block15 min
breakLunch Break 1 hour90 Min Deep Dive or Power Block15 min
break30min Next Week Planning15 Min Skill Development 10 min Stand
Up Meeting5 Min Bright Start & Effectiveness30 min - Extra Mile
20 min WIG Session70 Min Think TankFeatures- WIG Sessions- Think
Tank- Deep Dives- Power BlockDOWNLOAD at go-va.com/10xh
75%15%5%
5%
1. Picture2. Product3. Process
Dont throw MORE people at the problem until the processes are
clear.Show how much time has been saved over 3 years56
HOWMUCHTIMEWILLYOUHACKBACK?
10 X Your TimeDOWNLOAD at go-va.com/10xh
[email protected] at go-va.com.au/10xh10 Tips, Tool
& Template Ideas over 10 days that will Download our 10
Templates for Outsourcing Success
