When you TALK SAFETYWhat are you really Asking Your teams to DO

Introduction• Safety and health management systems can

greatly reduce the number and severity of work-related accidents and illnesses.

• Managers and employees can work together to identify workplace hazards and potentially dangerous conditions.

• Take a proactive approach: develop and implement processes, procedures and programs that are preventative.

• The benefits: fewer lost work days, lower workers' compensation costs and higher employee morale and productivity

What is a SHMS?

• A safety and health management system (SHMS) provides an organized approach to manage and reduce safety and health hazards.

What is a SHMS?

• Example Elements

– Occupational safety & Health

– Hazard identification and risk control

– Operational control

– Emergency preparedness and response

– Employee training

– Management review

– Continuous system evaluation and improvement

What is a SHMS?

There are four main components of an SHMS:

(1) Management Leadership

(2) Worksite Analysis

(3) Hazard Prevention and Control

(4) Safety and Health Training

Does your OH&S Policy

• Clearly states overall OH&S objectives

• Authorised by top management

• Appropriate to nature & scale of OH&S risks

• Documented, implemented, and maintained

• Communicated to all employees

• Available to interested parties

• Reviewed periodically

OH&S Planning

• Hazard identification, risk assessment, and

risk control

• Legal and other requirements

• Objectives

• OH&S management program(s)

Hazard Identification, Risk

Assessment & Risk Control

• Conceptually similar to environmental

aspects and impacts –target of

management program(s)

• Assessment must address:

– routine and non-routine activities

– all personnel, including contractors and visitors

– facilities at the workplace, whether provided by

the organization or by others

Hazard Identification, Risk

Assessment & Risk Control

• Methodology must be proactive

– in advance of process/equipment changes

– allow engineering of hazard controls during

design

– implementation of controls as change occurs

• Success requires strong Management of

Change (MOC) procedure

Hazard Identification, Risk

Assessment & Risk Control

• Process overview

– identification of hazards

– evaluation of risks under current controls

– evaluation of the tolerability of residual risk

– identification of needed additional controls

• People are involved

– significant risks must be controlled

– individual behaviour is a significant factor

OH&S Planning

Implementation & Operation

• Structure and responsibilities

• Training awareness and competence

• Consultation and communication

• Documentation

• Document and data control

• Operational control

• Emergency preparedness and response

Structure & Responsibilities

• Documented roles, responsibilities,

authorities, and accountability

• Management appointee responsible for

implementation

• Resources

• Managers must demonstrate commitment

to continual improvement

Training, Awareness &

Competence

• Ensure employee awareness and

competence

• Take into account differing levels of:

– Responsibility

– Ability

– Literacy

– Risk

• Much of required training driven by

regulation

Operational Control

• Identify operations and activities where risk

requires further control

• Plan these to ensure that

– documented procedures are developed

– operating criteria specify key steps and

requirements

– procedures addressing risks related to

contractor goods and services

– establish design procedures to

reduce/eliminate source of risks

Emergency Preparedness &

Response

• Emergency response procedures to

address

– identifying potential for incidents and

emergencies

– preventing and mitigating resultant illnesses and

injuries

– responding to incidents and emergencies when

they occur.

Checking & Corrective Action

• Performance measurement and monitoring

• Accidents, incidents, non-conformances

and corrective and preventive action

• Records and records management

• OH&S management system audit

Quantitative & Qualitative

• Direct Quantitative Measures

– number of lost work days following an injury

– decibel levels of noise in a work area

• Indirect Qualitative Measures

– review of inspection logs

– observation of a task

– interviews

Proactive & Reactive Measures

• Proactive monitoring of compliance

– routine basis, independent of any event

– monitoring may be required by regulations

• daily equipment checks

• periodic review of hot-work permits

• Reactive monitoring of accidents or

incidents

– in response to an event or trigger

• accident investigation

• monitoring in response to a complaint

Accident, Incidents, Non-conformances

& Corrective and Preventive Action

• Handle, investigate, mitigate

– Accidents

– Incidents

– non-conformances

• Corrective and preventive actions

• Review action plans through risk

assessment process

Accident, Incidents & Non-

conformances

• Handle = immediate action

– Notification

– emergency response

– recordkeeping to facilitate investigation

• Investigation process

– team and procedures

– root cause analysis

• People are involved

– human elements

Corrective and Preventive Action

• Correct immediate problem

• Mitigate consequences

• Eliminate or control root cause

• Prevent recurrence

• Review action plans through risk

assessment process

• Communicate results and monitor

Records & Record Management

• Identification, maintenance, and

disposition

• Records must be:

– Legible

– Identifiable

– traceable to the activities involved

– easily retrievable

– protected from damage, deterioration, or loss

– held for specified and documented retention times

Management Review

• Identify regulatory requirements –

compliance to local and national laws.

• Identify hazards and risks – pertinent to

current work activities.

• Manage risks – introduce controls to manage

risks to as low as reasonably practicable

(ALARP).

PURPOSE OF

MANAGEMENT SYSTEM

* Plan

Assess risk, identify applicable regulations

* Do

Identify responsibility and accountability, training, communicate, control and prepare for emergencies.

* Check

Monitor, Record, Audit (Check, Examination, Review,Assessment)

* Act to improve

OH&S

MANAGEMENT SYSTEM

TERMS AND DEFINITION

• RISK ASSESSMENT– Overall process of estimating

the magnitude of risk and deciding whether or not the risk is tolerable

• SAFETY– Freedom from unacceptable

risk of harm

• TOLERABLE RISK

– Risk that has Commitmentd to a level that can be endured by the organization having regard to its legal obligations an its own OH&S policy

•Activities shall include routine and non-

routine of all personnel having access to work

place or it facilities including subcontractors

and visitors.

•Results of assessments must be documented

and kept up to date ( in the event of new

equipment or change of process).

PLANNING

1. Relevant to job activity.

2. Proactive rather than reactive. Need to

uncover hazards.

3. Able to classify risks.

4. Risks can be identified, controlled or

eliminated. Control measures need to be

specified.

Methodology For Hazard Identification And

Risk Assessment

How can we succeed ?

1. Management must give endorsement.

2. Set performance standards – use industry and current legal standards.

3. Education and Training – provide training to the risk assessment sub-committee members.

How can we succeed ?

4. Task selection (prioritize) – Take action on job activities with the highest risks.

5. Group involvement – Risk assessment sub-committee is to submit their findings to the OSH Committee. OSH Committee to submit to management for approval.

6. Documented, acted upon and reviewed.

Risk Assessment Guide

Have you considered OHSAS 18001

• OHSAS 18001 six sections:

• General Requirements

• OH&S Policy

• Planning

• Implementation and Operation

• Checking and Corrective Action

• Management Review