Project Scope Management

Enter phase/Start project

Exit phase/End project

InitiatingProcesses

ClosingProcesses

PlanningProcesses

ExecutingProcesses

Monitoring &Controlling Processes

Knowledge Area

Process

Initiating Planning Executing Monitoring & Contol Closing

Scope  Collect RequirementsDefine ScopeCreate WBS

  Verify ScopeControl Scope  

• Process Groups & Knowledge Areas MappingKnowledge Area

Process

Initiating Planning Executing Monitoring & Control ClosingIntegration Develop

Project Charter

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project WorkPerform Integrated Change Control

Close Project

Scope Collect RequirementsDefine ScopeCreate WBS

Verify ScopeControl Scope

Time Define ActivitiesSequence ActivitiesEstimate Activities ResourcesEstimate Activities DurationDevelop Schedule

Control Schedule

Cost Estimate CostsDetermine Budget

Control Costs

Quality Plan Quality Perform Quality Assurance Perform Quality Control

HumanResource

Develop Human Resources Plan Acquire Project TeamDevelop Project TeamManage Project Team

Communication Identify Stakeholders

Plan Communications Distribute InformationManage Stakeholders Expectations

Report Performance

Risk Plan Risk ManagementIdentify RiskPerform Qualitative Risk AnalysisPerform Quantitative Risk AnalysisPlan Risk Response

Monitor and Control Risks

Procurement Plan Procurements Conduct Procurements Administer Procurements Close Procurements

• Management Project Scope

- the processes required to ensure that the project includes all the

work required, and only the work required (prevent gold plat)

• scope Management Plan

- How will I do scope?

- Create this Document is not identified as Separate Process.

- It is part of Project management plan

•

• Project scope include• 1- Product Scope :• The features and functions that

characterize a product, service, or result

• 2- project Scope :• The work that needs to be accomplished to

deliver a product, service, or result with the

specified features and functions.

• We don’t know information about Project.

• So we need to Collect requirements from stakeholders

Interview-An interview is a formal or informal approach to discover information from stakeholders by talking to them directly-Interviewing experienced project participants, stakeholders, and subject matter experts can aid in identifying and defining the features and functions of the desired project deliverables.

Tools & Techniques

Focus groupsFocus groups bring together prequalified stakeholders and subject matter experts to learn abouttheir expectations and attitudes about a proposed product, service, or result

Facilitated Workshops-Requirements workshops are focused sessions that bring key cross-functional stakeholders together to define product requirements-Workshops are considered a primary technique for quickly defining cross-functional requirements and reconciling stakeholder differences

-GROUP CREATIVITY TECHNIQUES: 1-Brain storming• generating and collecting multiple ideas related

to project and product requirements

-This technique enhances brainstorming with a voting process used to rank the most useful ideas

2-Nominal group technique.

• 3-Delphi TechniqueReach consensus from EXPERTS.

4-Idea/mind mapping

Ideas created through individual brainstorming are consolidated into a single map to reflect commonality and differences in understanding, and generate new ideas.

5-Affinity Diagram

•Requirement sorted into groups by similarities

GROUP DECISION MAKING TECHNIQUES: 

•Unanimity, Everyone agrees on a single course of action.

•Majority (>50%), Support from more than 50% of the members of the group.

•Plurality, The largest block in a group decides even if a majority is not achieved.

•Dictatorship :One individual makes the decision for the group.

Questionnaires and surveysQuestionnaires and surveys are written sets of questions designed to quickly accumulate information from a wide number of respondents. Questionnaires and/or surveys are most appropriate with broad audiences, when quick turnaround is needed, and where statistical analysis is appropriate.

Observations Observations provide a direct way of viewing individuals in their environment and how they perform their jobs or tasks and carry out processes. It is particularly helpful for detailed processes when the people that use the product have difficulty or are reluctant to articulate their requirements

prototype

-Prototyping is a method of obtaining early feedback on requirements by providing a working model of the expected product before actually building it

Collect Requirements• The process of defining and documenting stakeholders’ needs to

meet the project objective– Balance stakeholder’s requirement: prioritizing requirement & resolve

conflicts

Inputs

1. Project charter2. Stakeholder register

Tools & Techniques

1. Interviews2. Focus groups3. Facilitated workshops4. Group creativity

techniques5. Group decision making

techniques6. Questionnaires and

surveys7. Observations8. Prototypes

Outputs

1. Requirements document

2. Requirements management plan

3. Requirements traceability matrix

•Balance Stakeholder’s Requirement1-Requirements Documentation

•Stakeholder request is not related to the reason of project created should be rejected!

Output

Stakeholder Requirement Category Priority Acceptance Criteria

Identify the name or organization of the stakeholder

Identify the requirement. Assign a category.

Prioritize in total or by category.

Define the criteria for acceptance.

Requirement Documentation

معيار القبول

االولوية التصنيف المطلب صاحب اسمالمصلحة

قوانين السالمة والصحة المهنية

مرتبة  ثانية

امان اطفاء نظام وجودللحريق آلي

االدارة العامة

للسالمة والصحة المهنية

بالمحافظةمناسبة القدرة

لالحمال الضرورية

مرتبة اولى

مساعدة كهربي مولد وجودانجليزي. 250 و ك

الصنع

المكتب االستشاري

عمل بين مقارنة

التأجير والشراء

جاري  الدراسة

انشائية حفارات 3شراء الحفر اعمال لبدء

االعمال مديرالمدنية

Requirement Documentation توثيقاالحتياجات

2-

Requirements Collection:

Describe how requirements will be collected. Consider such techniques as brainstorming, interviewing.

Categories:

Identify the categories that will be used to group requirements.

Prioritization:

Identify the approach to prioritize requirements.

Traceability:

Identify the requirement attributes that will be used for tracing requirements, such as functional to business requirements or functional to security requirements.

Configuration Management:

Describe how requirements can be changed. Include a description of the process and any necessary forms, processes, or procedures needed to initiate a change. Document how analysis of the impact or changes will be conducted. Include levels of approval necessary for changes.

Verification:

Describe the different methods that will be used to verify requirements, such as observation, measurement, testing, etc. Include any metrics that will be used for verification.

REQUIREMENTS MANAGEMENT PLAN

Requirements Collection:خالل ومن المستشفى اطباء من مجموعة مع اجتماع عمل يتم

المكتب مع عمل ورشة وعمل االحتياجات تحديد يتم الذهني العصفمن مجموعة عمل ويتم االحتياجات اولوية على للوقوف االستشاري

المتطلبات لمعرفة الحكومية الهيئات مع الشخصية المقابالتالرئيسية

Categories:طبية واحتياجات انشائية احتياجات الى االحتياجات تقسيم يتم

مساعدة واحتياجات امان واحتياجات

Prioritization:

في التأسيسية الوثيقة في الموجودة للطلبات اولوية تكونيكون طلب لكل ثم المالك للطلبات اولوية هناك تكون كما المشروع

للمشروع التأسيسية الوثيقة في الموجودة للطلبات ضروري

Traceability:الوضع على الطلبات من طلب كل تأثير متابعة المشروع خالل يتم

المستشفى لبناء االقتصادي

Configuration Management:وان بالدراسة يقوم الذي المشروع مدير الى التغيير طلبات تقدم

اما اعتماده المشروع لمدير يمكن طفيف تأثيره التغيير كانادارة لمجلس رفعها يتم والتكلفة الوقت على تؤثر التي التغييرات

عدمه او التغيير العتماد الشركةVerification:

باجراء او بالرؤية اما االستالم عند الطلبات تنفيذ من التحقق يتمللتحقق االختبارات

االحتياجات ادارة خطة

-Attributes associated with each requirement can be recorded in the requirements traceability matrix.These attributes help to define key information about the requirement.

3-Requirements Traceability Matrix-The requirements traceability matrix is a table that links requirements to their origin and traces them throughout the project life cycle

Requirement Information Relationship Traceability

ID Requirement Priority Category SourceRelates to Objective

Manifests in WBS

Deliverable VerificationFrom requirements documentation.

From requirements documentation.

From requirements documentation.

From requirements documentation.

Relationship to objectives in the Project Charter

Deliverable in the WBS that meets the requirement; can use WBS ID coding.

Method of verifying requirement is met.

               

               

               

               

               

               

               

REQUIREMENTS TRACEABILITY MATRIX

Project Title: Date Prepared:

العالقات تتابع الطلب معلومات

التحقق 

المك ان في

WBSالعالقة   بالهدف

المصد ر

التصن يف االول 

وية الطلب مسل سل

 

المطلب  حماية للمستشفى

االدارة العامة

للسالمة والصحة المهنية بالمحاف

ظة

امان

مرتبة  ثانية

نظام وجودآلي اطفاء

للحريق

 1

   

احتياطي  لتشغيل االجهزة

الضرورية وقت

انقطاع التيار

المكتب االستشا

ري

مساعدة

مرتبة اولى

مولد وجودكهربي

و. 250 كانجليزي

الصنع

 2

   

وجود  الزم حفارالحفر لبدءلبناء المستشفى

مدير االعمال المدنية

انشائية

جاري  الدراسة

3شراء لبدء حفارات

الحفر اعمال

 3

تتبع مصفوفةبناء : االحتياجات المشروع اسم

خاص مستشفى2012/10/8التاريخ:

QUESTIONS?

1- who determines the project scope requirements of a new Project?

A- the customer

B- the stakeholders

C- the project manager

D- the Sponsor

2- Regarding Delphi Technique all of the following statements are true except

A. It is a way to reach a consensus of experts.

B. Experts are identified but participate anonymously while a facilitator uses a questionnaire to solicit ideas.

C. The experts are encouraged by the facilitator to make direct contact with each other during the assessment process to create a higher number of feedback loops.

D. The responses are submitted and are then circulated to the experts for further comment

3- the project manager believes that modifying the project scope may provide added value for the customer what should the project manager do?

A- change the scope baseline

B- contact the customer to determine if the change adds value

C- call a meeting of the change control board

D-Change the project objectives

4-your Customer requested that the new railroad cars you are building for his company be constructed from heavy grade aluminum after reviewing the requirements two of your experts inform you that the customer would be better off with steel cars. You meet with the customer to discuss the issue . And he directs you to go ahead with the aluminum cars. What should you do?

A- meet with the customer again to ensure that he understands the expert opinions about using steel instead of aluminum.

B-find a way to cut other costs, and upgrade the cars to steel

C- Provide aluminum cars that meet the requirement of customer

D- meet with your experts to find another proposal for the customer

5- the project manager wishes to use the delphi technique to

obtain expert openion on some difficult technical issues he is

facing what should he be careful to do?

A- make sure the experts consultant are recognized to do

B- compare information and work toward a single openion

C-consult the stakeholders

D- meet together with the expert to obtain consensus

Thank you