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Managing Remote TeamJane Prusakova
Remote: lack of perception
What makes for a
REMOTE TEAM
Another floor or building
Working from the beach for an afternoon
Telecommuting on a regular basis
Offshoring work
Communicate via technology
… or very expensive technology
What works locally• Rich communication• Tone of voice• Facial expressions and body language• Immediate response
• Shared environment• Public space• Dress code and other social clues
Remote challenges• “Out of site, out of mind”
• How can I trust someone I have never met?
• Communication• Conversation 110 – 150 words/min• Lecturing 150 – 160 words/min• Reading 200 – 250 words/min• Phone comprehension requires slowing down
Face-2-face is always better than remote*
•Minimize remote-ness• Move people to a closer office• Ask telecommuting employees to visit the
office• Invest in travel for far-flung team members
* Remote teams can be awesome, too
Becoming aware•what works
•what is important• little and not-so-little things
• your instincts are likely wrong
Communication: being heard
Communication: EQ
Communication: listening• Comprehension & retainment less than 50%
•Need to work harder for remote communication
Keep remote folks in mind• Smaller teams
• Conscious effort to remember entire team
• Visual reminders• Names on the board• Pictures
Watch out for
Get to know remote team members
Share your personality
Simplify communication• Continuously open channels• Text, audio, video
• Temporary targeted channels• Meeting support
• Shared visuals
Build a two-way street•Direct communication
• Allow for subtleties
• Be forgiving
Learn to address distributed audience• Share focus• Talk to the in-room and remote participants
• Check up on technology frequently• Phone lines drop and software crashes
• Stop if remote folks can not participate• Just like you would if there was fire alarm in the building
Bring the team together• Decide on office soundtrack• Design a music stream as a team
• Create a team picture• Use Photoshop if you have to
• Long-distance team lunch• Pick a food that everyone will enjoy – and order it for all
Check-in frequently
Overcoming remote-ness• Be aware of long-distance effects
• Build and maintain human connections
• Learn to use communication technologies
Managing Remote TeamJane Prusakova