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Leadership & Disaster Preparedness: Protecting Your Operation and Employees Sharlyn Lauby, SPHR ITM Group, Inc. 954.659.2237 www.itmgroupinc.co m

Leadership During Natural Disasters

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Protecting your organization and employees during a hurricane

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Page 1: Leadership During Natural Disasters

Leadership & Disaster Preparedness:Protecting Your Operation and Employees

Sharlyn Lauby, SPHRITM Group, Inc.

954.659.2237www.itmgroupinc.com

Page 2: Leadership During Natural Disasters

Hurricane Wilma - 2005

Photos courtesy of Karen Unger, American Document Management

Page 3: Leadership During Natural Disasters

Other Emergencies…

• Weather (Tornado, Snow, etc.)• Fire• Workplace Violence• Employee Involved in Accident

Page 4: Leadership During Natural Disasters

Business Continuity Planning

• Create• Communicate• Considerations• Constant

Page 5: Leadership During Natural Disasters

Create a Plan

• Why have a plan?• Who will be in charge? Who will be

involved?• What will the plan cover?• When will the plan be initiated?• Where will the team meet?• How will the plan be implemented?

Page 6: Leadership During Natural Disasters

Communicate the Plan

• Internally– Employees

Page 7: Leadership During Natural Disasters

Company Files

Photo courtesy of Karen Unger, American Document Management

Page 8: Leadership During Natural Disasters

Diskettes & CD’s

Photo courtesy of Karen Unger, American Document Management

Page 9: Leadership During Natural Disasters

Employee Files

Photo courtesy of Karen Unger, American Document Management

Page 10: Leadership During Natural Disasters

In-Basket

Photo courtesy of Karen Unger, American Document Management

Page 11: Leadership During Natural Disasters

Confidential Memos

Photo courtesy of Karen Unger, American Document Management

Page 12: Leadership During Natural Disasters

Communicate the Plan

• Internally– Employees

• Externally– Applicants– Customers– Vendors

Page 13: Leadership During Natural Disasters

What should you say to applicants?

Page 14: Leadership During Natural Disasters

Customer Files

Photo courtesy of Karen Unger, American Document Management

Page 15: Leadership During Natural Disasters

Competitive Intelligence

Photo courtesy of Karen Unger, American Document Management

Page 16: Leadership During Natural Disasters

Communicate the Plan

• Internally– Employees

• Externally– Applicants– Customers– Vendors

• Talking to the Media• Regular Meetings to Review Plan• Communications Tree

Page 17: Leadership During Natural Disasters

Considerations During the Plan

• Recordkeeping– Employee Files– Computer Files

• Resources– Food– Lodging– Money– Clothing, etc.

• Community– Organizations that can help or need help

Page 18: Leadership During Natural Disasters

Additional Considerations

• Scheduling– Flexible Hours– Reduced Schedules– Telecommuting

• Compensation– Payroll– Cash Advances– Unemployment Insurance– Benefits

Page 19: Leadership During Natural Disasters

Photo courtesy of Sun-Sentinel

Flexible Employees!

Page 20: Leadership During Natural Disasters

And, Some More Considerations

• Counseling– Employee Assistance Programs

• Employee Relations– Day Care– Care Packages– Transportation

Page 21: Leadership During Natural Disasters

Constantly Improve the Plan

• After Events:– Review Plan for Accuracy– Make Improvements

• Always Keep Information Current

Page 22: Leadership During Natural Disasters

To Recap…

• Create the Plan• Communicate the Plan• Considerations During the Plan• Constantly Improve the Plan

Page 23: Leadership During Natural Disasters

Thank You!

Sharlyn Lauby, SPHRITM Group, Inc.

954.659.2237www.itmgroupinc.com