Delivering projects using PRINCE2 with Agile

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The APMG Swirl Agile Project Management Device is a Trade Mark of APM Group Ltd.

Project Challenge 2013

Presentation by Antony Della Porta



Case Study on Using AgilePM

in a PRINCE2 Project

This presentation will be taking a look at a project where

“Agile Project Management” and PRINCE2 methods of

project delivery were successfully employed together. The

project was to delivery a new bandwidth usage protocol,

Quality of Service (QoS), configuration onto a Bank’s National

Network, to enable Application bandwidth prioritization for

the new Java-based applications project for the Retail Bank

Division Teller System

The purpose of this Presentation

Agile Project Management and PRINCE2® In Projects



Presenter

•  Antony has over 25 years experience of working in project

delivery, rescue and consultancy roles

•  Major verticals such as Finance, Travel, Media and

Pharmaceuticals.

•  Established trainer in delivering courses in Project

Management methodologies, and courses relevant to the

delivery and realisation of business strategy.

•  Started using PRINCE2®, in earnest, over 14 years ago,

along with Agile Project management

•  Fairly unique in having successfully managed and

implemented a number of PRINCE2® -AgilePM projects

prior to quite recently becoming a trainer.

•  APMG accredited and member of Institute of Consultants

Antony C. Della Porta



Introduction to Relationship between PRINCE2 and AgilePM methodologies

•  The following slide will show a graphic view of the correlation of processes in PRINCE2 and the Phases employed by Atern Agile Project Management

•  AgilePM established with PRINCE2

•  Correlation of the Processes/Stages to Phases/Increments

•  Relationship of plans and lifecycles

Agile Project Management and PRINCE2® In Projects



Process Overview of PRINCE2 and AgilePM

Key: AgilePM; PRINCE2®



The Project - St. George Bank Network Upgrade

•  Part of bank teller system replacement programme to employ Java based applications

•  Network to introduce QoS (Quality of Service) banding –  Gold for high demand applications (40% b/w) –  Silver for general demand applications (next 30%) –  Bronze – backoffice applications (20% b/w)

•  QoS was a new concept indicating that the required solution to Prioritize traffic would have to evolve

•  Scope was two years old so requirements would have to be reviewed as well as equipment

•  Proof of Concept (PoC)facilities no longer available from the incoming Telco (Optus) so alternative had to be sourced

•  PoC was allocated one (1) month to complete defining, testing and piloting the Gold, Silver and Bronze (as Coulds).

•  Estimates for Effort would be broad as new functionality, and no known active solution for this type of network



•  Initial Project Start Up employing PRINCE2® as the primary methodology

•  Stage 1- (P2) Initiating a Project used to setup and review Project in detail

•  Stage 2 - (P2) Redefine current scope, Tenders for Integrators, Pre Project phase for Stage 3

•  Stage 3 – (APM) Define and Develop requirements for technical solution, deploy 1st Pilot

•  Stage 4 – (APM-P2) Refine Technical solution (Pilot feedback), 1st Pilot - Engage Integrator

•  Stage 5 – (APM-P2) Refine Technical solution (Pilot feedback), 2nd Pilot - Plan National Roll-Out

•  Stage 6 – (P2) First group of Retail Banks for Live Upgrade

•  Stage 7 – (P2) Upgrade remaining 345 retail branches Nationwide

The Project Plan -



•  Initial Project Start Up employing PRINCE2® as the primary methodology

•  Stage 1- (P2) Initiating a Project used to setup and review Project in detail

•  Stage 2 - (P2) Seek Integrators and Hardware requirements

SU and Stages 1-2 – PRINCE2 – High Level



•  Stage 2

o  Review current scope (2 years old at this point)

o  Define resource requirements (original Proof of Concept facilities no longer valid)

o  Define Approach for PoC delivery (AgilePM) for Stage 3

o  Plan Stage 3 - AgilePM Feasibility/Foundations and then move into first Development Phase

(Exploration and Engineering Timeboxes)

SU and Stages 1-2 – PRINCE2 - Detail

•  Starting Up a Project: document and sign-off Project Brief and

Approach - Use a hybrid of methodology using PRINCE2 and Agile

•  Initiating a Project: Usual IP activities and preparing Stage 2 ,

planning the project to engage both delivery approaches: Agile

for the PoC and PRINCE2 for the main rollout and overall

Organisation and governance mapping for Roles and

Responsibilities



•  Stage 3 – (APM) Define and Develop requirements for technical solution,

deploy 1st and 2nd Pilots to check initial design

Stage 3 – AgilePM managed Increment (P2 stage) HighLevel



•  Use Feasibility/Foundations to define and prioritize the requirements to be delivered over how many increments.

•  Approach was to build the “Gold” application configuration requirements during the 1st increment and deploy into the 1st Pilot

•  Feedback on the 1st Pilot (HeadOffice branch) was fed back to 2nd Timebox for further refinement

•  2nd Pilot used for checking Telco configurations and hence full “Gold” function

Stage 3 – AgilePM Development Phase



•  Agile: Refine Technical solution (Pilot feedback), 2nd Pilot

•  PRINCE2: Engage Integrator, Preparations for Hardware builds and configuration

Stage 4 – Joint AgilePM and PRINCE2



Agile: •  Refine Technical solution for Gold using Pilot feedback (1st Pilot) •  Commence development of configurations for Silver and Bronze •  Deploy Silver and Bronze solutions and commence 2nd Pilot PRINCE2 •  Engage Integrator •  Start planning the roll-out stages 6 and 7 with Integrator •  Define and order hardware requirements

Stage 4 - PRINCE2 managed stage – AgilePM Develop solution



•  AgilePM - Refine Technical solution (Pilot feedback), 2nd Pilot

•  PRINCE2 - Plan National Roll-Out in detail

Stage 5 - PRINCE2 managed stage – AgilePM - Develop solution



AgilePM •  Timeboxes under this Development Increment used to

•  Refine Silver and Bronze applications •  Develop other requirements (including any dropped from earlier Timeboxes) •  Complete Pilot stage and sign-off developed solution now ready for

Deployment and hand back to PRINCE2 PRINCE2 •  Finalize plans for 1st Stage roll-out in Stage 6 •  Ensure resources in place and hardware (replacement network) preconfigured

Stage 5 - PRINCE2 managed stage – AgilePM Develop solution



•  Stage 6 – (P2) First group of Retail Banks for Live Upgrade

•  Stage 7 – (P2) Upgrade remaining 345 retail branches Nationwide

Stages 6 and 7 - PRINCE2 managed stages: Main Project Roll-Out



•  Stage 6 - Upgrade the first 20 Branches spread nationally: 5 a night 4 nights

•  Stage 7 – On successful completion of Stage 6 and sign-off, follow rest of the Roll-out plan and upgrade the remaining 345 Nation-wide branches

•  Post Project – Agile to monitor the success of the Bandwidth Prioritization

Stages 6 and 7 - PRINCE2 managed stages: Main Project Roll-Out

Post Project

MP

Controlling a Stage

Work Package

1

Stage 6

Stage Boundary

MP

Controlling a Stage

Work Package

1

Closing Project

Stage 7



Summary of Presentation

•  PRINCE2 and Atern AgilePM can be used to deliver projects of varying delivery requirements and needs

•  Most projects are probably in reality managed this way

•  There are some direct correlations between the processes/phases of both methodologies

•  Not necessary to marry these up directly, more important to know and understand how each can be best employed for each project

•  This project was in 2003 to show the two approaches being used together back then!



Contact Details for Presenter

Antony della Porta Telephone: +44 7533 240 675 Email: [email protected]

Leadership & Management

Delivering projects using PRINCE2 with Agile