Data Centre Strategy Summit 2015 "Are you ready to embark on your Data Centre Migration/Transformation strategy?"

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Australian Data Centre Strategy Summit 2015

Gus Sabatino

Are you ready to embark on your Data Centre Migration/Transformation Strategy?


What are your reasons?

What leads us to embark on such a complicated Journey?

• Real estate cost reductions, eliminate leased real estate

• Mergers, Acquisitions

• Consolidation opportunities

• Data Centre facilities themselves are an expensive commodity

• Time to Re-New

• Needs to be scalable

• Not meeting regulatory requirements

• Releasing Trapped Compute


What we’ve heard…• Reduce IT costs

• Energy efficiency and Green (reduce Carbon Footprint)

• Time to Upgrade Data Centre Facilities

• Consolidate under utilization

• Opportunity to Virtualize Applications and Systems

• Reduce Data Centre rooms/cupboards

• Requirements for redundancy

• Disaster Recovery premises

• Want to get out of the Hardware integration

• I need Standard and Simple, not Custom and Complicated

• Reduce Network Complexity

• Time market issues due to excessive time to provision

• Move to utility based ‘pay-as-you-go’ services


It’s the vision of the Next Generation Data Centre – Its Your Future


How should we start?The journey should not be difficult

• A well documented business case

– Be clear and concise about the business drivers

– Clearly articulate the goals and objectives of the program

– What is the ROI and how will you measure performance

– How will you measure success through the duration of the program

• Who are your external partners through this journey?

– Data Centre Providers

– Network, Comms

– Facility Services Providers

– Labour providers


Where should we start? The Core Team

Assemble the Core Team

• Appoint a Project Sponsor

– The sponsor is typically from Real Estate, Facilities or IT

• Members of the team

– Head of Facilities

– Members of IT

• CIO, Head of Infrastructure, Head of Networks

• Representative of the User Community

– Procurement

– Finance

– Program Manager


• Real Estate• Facilities Engineering• Finance• Security• Operations• Disaster Recovery• Networks

• Applications Support• Apps Users• Server Technology Towers• Storage Services• Cloud Services• Service Desk• End Users

Who are some of your stakeholders?

StakeholdersWho should we engage?

Stakeholders

• You must clearly understand who your stakeholders are

– Engage every single one

– Make them part and integral to the program – this ensures success!

– Missing a stakeholder is like buying a bike without wheels


Kick OffStarting the involvement?

Engagement, Commitment and a Desire to Succeed with a;

‘Gut Wrenching’, ‘Fire in the Belly’ tenacity to achieve the goals.

Kick Off – Bringing the Team together

• You must make the project real

– Introduce the initiative, the objectives and benefits

– Introduce the timeline

– Set the expectations

– Make the team integral to the program

• Make it part off performance objectives, give them incentives

It will not be a success without them!


The Different StatesInformation, Where is it?

Future StateCurrent State

• Efficiency Objectives – PUE etc.

• Site Sustainability – Free Air, Solar, Recycle etc.

• Site Availability / Reliability, Redundancy, BC/DR needs– Site Rating,

• Scalability – Growth

• IT strategy Plan

• Stakeholder meetings – Engage with all, meet with all!

• Other information obtained through documentation (maps, utility bills etc. other will come from CMDB’s, applications etc.

Develop and Issue a detailed RFI.

Stakeholders will be key to obtaining information

• Current demand / growth opportunities ( KW )

• Asses growth 3-5yrs needs

• Use outage information – Sev1/P1 Incidents

• Current Constraints – Power, Cooling, Space etc.

• Constraints in the Network, Applications etc.

• What will the future look like?

• Regulatory Requirements – Security, Compliance, Demand Growth - Speed to Market

• Capacity Requirements vs Demand Forecast

• Sourcing Models – Co-Location, New Site, Tenant Improvement, Retrofit


Building the Business CasePulling it all together?

The Business Case

• Determine Capital Expenditure (CAPEX)

– Construction Costs

– Cable Plant

– Networks, Electronics, IT HW

– Migration

• Determine Operational Expenditure (OPEX)

– Lease Costs, Power, Maintenance, Facility Management, Water

– Resourcing – Facility Staff, IT Operations, Security Services, DC Mgr

– Carrier / Telecoms

– Depreciation

– Statuary / Tax

• Total Cost of Ownership for Sourcing Models use 5 / 10yr (Compare each)

• Use Market Data Analysis


Forming the ‘Elite’ Program team The Next Stage, after approval?

Building a team for success

• Get Experience Staff who have done it before

– Be prepared to backfill current knowledgeable resources

• You will need:

– Program Manager

– End to end Architect

– Technical Transformation Lead

– A Program Delivery Champion,

• Organisation Engagement, Cultural Diversity and Program Problem Manager


Forming the ‘Elite’ Program team The Next Stage, after approval?

Building a team for success

• Don’t forget

– Dedicated Project Managers per packet of work

• Application,

• Network

• Technology – Servers, Storage, Virtual/Cloud

– A Strong PMO

• Business Analysts and Project Co-ordinators

• A change Control Champion – don’t under estimate scope / change- creep

• Engage with your third party suppliers and third party support organisations early


Peter Drucker’s Definition of Strategic Planning

"Strategic planning is the continuous process of making

present entrepreneurial (risk-taking) decisions systematically

and with the greatest knowledge of their future;

organizing systematically the efforts needed to carry out

these decisions; and measuring the results of these decisions

against the expectations through organized, systematic

feedback."


To be continued…

You’ve started the Journey, take the dive, don’t just give it a go!

Thank youGus Sabatino

[email protected]

Leadership & Management

Data Centre Strategy Summit 2015 "Are you ready to embark on your Data Centre Migration/Transformation strategy?"