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Are You Paying Too Much for eDiscovery Processing?
Guy MacNeillProduct Manager, Lexbe LC
How new technologies can accelerate eDiscovery and lower your costs
eDiscovery Webinar Series
○ Monthly events
○ Cover a variety of relevant eDiscovery topics
○ Presentations available for download
About our webinars
eDiscovery Webinar Series
Austin,TX based eDiscovery software and services provider
○ Lexbe eDiscovery PlatformHosted review and case management application. Supports a variety of file types, process for review, OCR for search, and conduct document reviews, productions, prepare for depos & analyze transcripts, conduct case analytics, prepare for dispositive motions, and provide litigation support during trial.
○ Lexbe eDiscovery Services Lexbe does large volume document culling, processing from native to PDF or TIFF, load file creation, high-volume OCR of image files, Rule 26 and project management consulting, and related eDiscovery Services.
About Lexbe
If you have any questions or technical issues during our webinar, please e-mail them to:
Questions will be forwarded to Guy and answered during the webinar or via e-mail if we run out of time.
eDiscovery Webinar SeriesQuestions & Technical Issues
○ Guy has 15+ years of experience leading product marketing for software organizations. He has in-depth expertise and a strong track record helping early companies bring new products to market. Guy has worked at leading companies like Intel and Intuit where he led product management for the award winning TurboTax line of personal tax products.
Our Speaker - Guy MacNeilleDiscovery Webinar Series
○ eDiscovery processing background and history
○ Why is eDiscovery processing so expensive?
○ How the cloud is changing eDiscovery economics
○ Case Study: Cost savings using Lexbe
○ Lexbe processing and hosted review overview
○ Q&A
Are You Paying Too Much for eDiscovery Processing?
eDiscovery Webinar Series
The eDiscovery Process
Review & ProductionProcessingCulling &
AnalysisCollectionSetup & Planning
What is eDiscovery Processing?
A series of operations on Electronically stored information done in connection with litigation to ready data for document review or production.
○ File decompression○ File type identification and repair○ File deduplication○ System file identification and deNISTing○ Metadata extraction and fielding○ Native text extraction○ Optical character recognition (OCR) of image files○ Database indexing○ Conversion of files to TIFF, Native-extracted or PDF formats○ Embossing of files with Bates numbering and other designations○ Creation of load files for litigation document review applications
The Problem With Traditional Processing
What We Hear From Our Customers
○ It takes too long (weeks instead of days)
○ Unpredictable costs for client
○ Too expensive!
Data Types GrowingWhy Has Processing Been Expensive?
VoipEmail
iPhonesPeer-to-Peer
Online StorageDigital Cameras
Facebook | LinkedInDropBox | Backup Devices
Elastic Storage | SaaS | Google StreetsPersonal Blogs | Skype | World Satellite Images
Personal Scanners | Customer Service RecordingsPublic Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS
Digital Information Created, Captured, Replicated WorldwideZettabytes*
4
3
2
1
2005 2010 2015Source: IDC Digital Universe Study (2012)* 1 Zettabyte = 1 Trillion Gigabytes
Why Has Processing Been Expensive?Data Volume is Rising
GBs of ESI in a Typical Commercial Case
Low
High
1995 2000 2005 2010 2015
Enron Criminal Trial (2005)○ Source ESI: 100M pages
(~4 TBs)○ Brought to Trial: 1M pages
(~40 GBs)○ Extraordinary at time○ Not now
Microsoft (2011)○ Microsoft collects 45 custodians
per matter average (2011)○ Almost 1 TB per matter,
average
Why Has Processing Been Expensive?Processing Costs Are Falling - But Still High
Cost per GB to Process ESI in Volume
2005 2010 2015
$2,000
$1,500
$1,000
$500
$0
$1,800/GB (2006)Source: Forrester Research
$500/GB (2011)Source: Forrester Research
ESI Processing costs have fallen 90% in the last 10 years
Lexbe is Changing eDiscovery Economics
Rapidly Driving Costs Down Using Technology
○ Automated processing system that leverages the cloud to scale rapidly
○ Extremely efficient parallel processing design ○ The most processing power in the industry○ The fastest processing in the industry○ Leverages Amazon AWS - same backend supporting
Netflix and other large enterprise software companies ○ Supports native and multiple production formats
Lexbe is Changing eDiscovery Economics
What it Means for Our Customers
○ Can now offer Free eDiscovery processing when using Lexbe eDiscovery Platform for 6 months
○ Supports up to 10GB of processing per day○ Predictable eDiscovery costs○ Easy-to-use, comprehensive hosted review system
Free eDiscovery ProcessingEquates to Tremendous Cost SavingsExample of the savings on a 10GB case with 5 users, and 6 months of hosting
* Assumes typical 2:1 processing expansion
Lexbe eDiscovery PlatformCloud Document Review & Production
○ Self-administration○ Native (Office, etc.) processing○ Automatic OCR○ Early case analysis○ Dual-index search○ Exact & near-dup ID○ Doc Review & issue tagging○ Blended productions○ Transcript management○ Timelining, depo prep○ Dispositive motions○ Trial document management
Web-based litigation document management software
FEATURES
Lexbe eDiscovery PlatformSecurity & Data Ownership
Lexbe utilizes the latest security technologies and best practices:
○ EncryptionData encrypted (256-bit or above) in-place and in-transit.
○ Data Center CertificationsOur data centers are certified and follow industry best standards, etc.
○ Clear Ownership RightsService agreements clearly acknowledge client data ownership.
○ Redundant Back-Ups; RecoveryRobust and redundant backup & recovery protocols.
Lexbe eDiscovery PlatformDocument Viewing - Multiple Versions
○ Hits - Highlighted from search
○ Original - Native if available
○ HTML - Extracted text from Native
○ Page - One page at a time
○ PDF - Viewing & access
○ Text - OCR of images
○ Annotated - For depos
Lexbe eDiscovery PlatformSearch & Review
Search Requirements
Basics
-Accurate-Fully Indexed-Easy to Use
Better
-Many search options-Concept-Fuzzy & Stemming-Boolean-Keyword Highlighting
Best
-Very Fast (returns in seconds)-Dual Indexing of natives/paginated
Lexbe eDiscovery PlatformDocument Review Workflow
Lexbe eDiscovery PlatformDocument Issue Coding
Lexbe eDiscovery PlatformTimelines for Depo Prep
Lexbe eDiscovery PlatformExtract Facts from Depos & Exhibits
○ Fact Highlighting○ Structured Extraction &
Timelining
Lexbe eDiscovery PlatformGetting Documents Out
○ Needed for depositions, conferences, motions, trial prep, etc.
○ Support multiple formats including PDF, TIFF, Natives and HTML renditions.
Need More Information?Multiple Resources on the Lexbe Website
○ eDiscovery 101○ Blog○ Webinars
or
○ Sign-up for a demo○ Try out Lexbe yourself with a 15 day trial
Thank YouContact Info
Guy MacNeill [email protected]
Lexbe Sales [email protected]
Call Us: (800) 481-7809
Webinar Questions [email protected]
