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We would like to express our special thanks of gratitude to our Professor
Mr. Vinit Pandit as well as our Principal Dr. Mr. Annasaheb Khemnar
who gave us the golden opportunity to do this wonderful project on the
topic Conduct Of Board Meeting, which also helped us in doing a lot
of Research and we came to know about so many new things.
We are really thankful to them.
We are making this project not only for our marks but to also to increase
our knowledge .
THANKS AGAIN TO ALL WHO HELPED US.
- GROUP 2
GROUP MEMBERS ROLL NO. NAMES
1114 Deepali Akula
1124 Swapnil Bhutkar
1134 Akshay Jadhav
1144 Midhat Khan
1152 Varsha Pathak
1154 Revati Pawar
1164 Ashwin Shetty
1194 Pratisha Solanki
Formal meeting of Board of Directors
Must be held at least once in every three months
Considers Policy Issues and major problems
Presided by a chairperson
BOARD MEETING
Issue and allotment of shares
Calls on shares
Forfeiture of shares
Surrender of shares
Issue of debentures
Formulation of general business policies
Recommendation of risk of dividends and distribution of dividends
Filing of various documents and returns with registrar
OBJECTIVES OF BOARD MEETING
Board of directors
Board Secretary (Chief Financial Officer)
Officer ( Senior executives)
MEMBERS OF BOARD MEETING
LATE SHRI DHIRUBHAI AMBANI
FOUNDER CHAIRMAN
SHRI MUKESH
AMBANI
M.D CHAIRMAN
SHRI NIKHIL
MESWANI
EXECUTIVE
DIRECTOR
SHRI PAWAN
KAPIL
EXECUTIVE
DIRECTOR
SHRI HITAL R
MESWANI
EXECUTIVE
DIRECTOR
P.M.S PRASAD
EXECUTIVE
DIRECTOR
SMT NITA
AMBANI
EXECUTIVE
DIRECTOR
THE
RELIANCE
GROUP
BOARD OF DIRECTORS
THE CORE COMMITTEE
1) AUTHORITY TO CONVENE – Chairperson of board meeting
2) NOTICE OF BOARD MEETING
3) Contents : Time, date, place of meeting & agenda
Should be given in writing to every director, a fortnight before
Officer whose duty is to give the notice, if fails to do so, shall be
punished with fine
If notice is not given to every director ; meeting is invalid
Notice of adjournment : the notice of first meeting holds good for
all adjournments
LEGAL PROVISIONS REGARDING BOARD MEETING
(Name of Agency)Board Meeting Agenda
(Month Day, Year)(Location)
(Planned Starting Time to Ending Time)
Activity
Minutes from previous meeting
Chief Executive's Report
Finance Committee's Report
Development Committee's Report (nonprofit)
Board Development Committee
Other Business
- Old
- New
- Announcements
Roundtable Evaluation of Meeting
Review of Actions from Meeting
Adjourn
Frequent reasons for poor board meetings: insufficient time to review materials before the meeting,
insufficient member participation and poor time management during the meeting.)
3) TIME AND PLACE OF BOARD MEETING
Place convenient to the directors
Time – in working hours or outside the business hours even on a public holiday
(unless ARTICLES OF ASSOCIATION PROVIDE OTHERWISE)
4) AGENDA OF BOARD MEETING
Notes on routine items
Notes on special/ important items
Mention the resolutions to be passed
Reports on the working of the company
Approval of capital projects
Matters calling for major policy decisions
5) MINUTES OF BOARD MEETING
Maintain a separate book
Preparation of minutes
Important statutory requirements
Signing of minutes of Board Meeting
Alteration in minutes
Minutes should be kept at the registered office
6) QUORUM OF DIRECTORS
What is a quorum?
If quorum is not met, then what?
Quorum for the Board Meeting – 1/3 of total strength of board of
directors
Quorum at a Board Meeting must be uninterested quorum
Objectives
Appointment of Chairperson and Board of Directors for a
stipulated period
Initial directors approve governing documents
Make resolutions
INITIAL BOARD MEETING
End the meeting
Unanimous vote
If there is no further discussion – ask a board member make a motion to adjourn
Ask members to discuss any unfinished business from previous meeting
Write down any objections
Ask members to vote
If not – make a motion
Ask the members if they have any questions
Ask various departments to give their reports
Alteration in minutes
Read the minutes
Sign the attendance sheet
Announce the call of order
Prepare ahead of timeCOND U CT
OF
BOARD
MEETING
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