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Video conference tips & tricks
Servan Huegen Co-founder, Operations, Agile Coach @ Node1
Do be kind to other participants
Be punctual and introduce yourself before speaking so
that everyone knows who's talking and can address you
by name. Take note of the other speakers so that you
can also address them by name. Lastly, turn off the sounds on your smart phone and absolutely no texting.
Your focus should always be on the person or people at the other end of your video conference. Avoid typing on your keyboard, turn off all sounds on your phone, and close yourself into a room with no or minimal background noise.
Use a headset instead of your laptop mic. Microphones of headsets filter out background noise much better.
Keep away from the mic. When the mic scratches your shirt, or your playing fingers touches the mic, you’ll become inaudible.
Don't make distracting sounds
Use an appropriate light source
Make sure your room is well lit (side lighting is the best). Few things are worse than having a professional meeting while feeling like you're talking to someone in a dungeon. Use natural light from windows or simply turn on the overhead light in the room to brighten up the conference.
Never use a light source behind you. Your audience won’t see your facial expressions.
Do maintain eye contact by looking into the camera
Keep your focus on the camera. The worst thing is having your audience look at the top of your head because your typing or looking down at notes -or even worse- at your phone.
Weird camera angles can be very distracting -and unflattering- during video conference calls. Make sure your camera is eye level and on the monitor you plan to use for the conference.
An audio check should be done before the virtual meeting begins to ensure that everyone can hear you. Know your material - uncertainty will cause you to mumble. Speak naturally but slowly and pronounce each word clearly.
Again, use a headset instead of your laptop mic. Microphones of headsets filter out background noise much better.
Keep away from the mic. When the mic scratches your shirt, or your playing fingers touches the mic, you’ll become inaudible.
Do speak clearly
Avoid screaming. If someone can't hear you, then adjust the level on the microphone and make sure it's not covered by your clothing or something else. Yelling will cause viewers to turn down their volume and potentially miss what you have to say.
Don't shout
Do keep body movements minimal
If you're someone that talks with your hands, practice
keeping them put. Hand movements can distract your
audience. Also, keep head movements to a minimum as well as jerky movements forward or back.
Don't interrupt other speakers
It’s not a rap battle. Wait for an opening in the conversation before putting in your two cents. Cutting other speakers off is rude. Another option is posting pending questions by instant message so that every comment is addressed.
Don't carry on side conversations
Chances are if you wouldn't do it in a face-to-face
meeting, then you shouldn't do it in a virtual one. That
includes tuning out of the present conversation to talk to
someone else sitting next to you, on the phone, in an IM
chat, anywhere and anybody not in the current meeting.
Do dress appropriately
Striped shirts or shirts with intricate patterns do not transmit
well on camera, because they are visually distracting. Red, white and black are also poor choices. Go for a pastel or other light coloured shirt.
Thank you!Don’t hesitate to contact me if you have any questions.
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Servan Huegen Co-founder, Operations, Agile Coach @ Node1
+31 615 028 768
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