SharePoint a Box of Lego

in the Digital Workplace Presenter: Lil Sawyer, Internal Communications Manager,

SharePoint Ambassador, Google Guide, Change Champion

Date: May 4, 2016 4:15-5:00pm

You are in the right place, if you are:

About Grand & Toy

1. SP users looking for ideas or examples of simple-to-

develop, no-code solutions that allows you to rapidly

respond to changing business needs

2. Decision makers, who wants to understand the benefits of

customizing SharePoint.

3. Anyone, who wants to dramatically improve business productivity

and become more agile in the workplace

4. Leaders looking to increase the value of your intranet,

making it a desirable, usable and valuable tool for your employees

1. What version of SharePoint are you

using - 2007, 2010, 2013, 2016?

2. Would you describe your environment

as out-of-the-box, customized or

highly customized?

About Grand & Toy

● Office products - 134 years in Canada

● B-to-B only (stores closed in 2014)

● Owned by OfficeMax 16 years, acquired by

Office Depot in Nov. 2013

● Pending merger - Office Depot & Staples

Office Depot:

● #2 Office Supplies provider in NA

● Sales =$17B, Customer =200,000 B-to-B

● 66,000 associates, 2,200 retail stores in 59

countries, # 3 e-tailer in NA

● Quarterly employee satisfaction

survey averages 83-90%

● 5 years -- migrated from SP 2007 to

2010 in 2014

● Next move to Office 365 SP in the

Cloud

Our Intranet

Launching the intranet

technology was the

easier part, making it

OURS was the

challenge …. We have

supercharge our Intranet with

Apps that drive participation

and allows us to respond to

change quickly.

My Brand ...Empowering our Employees to Achieve More

Communication is 10% message,

10% mechanism and 100% people!

With an aptitude for technology and a passion to help

people succeed...I help our associates unlock the full

potential in communication and collaboration

software such as SharePoint, Google Apps and

GoToMeeting. Through my natural enthusiasm for

empowering people with intuitive tools and solutions,I

inspire and lead innovative successful business

transformation.

I’ve Developed a Passion for Power and Speed...

78-80% Fortune

500 use

SharePoint but for

many it is “like having a Ferrari in the garage and not knowing how to drive it”

How is SharePoint Like A Box of Lego?

“Like having a box of Lego at work to build solutions or apps quickly”

Sites

Libraries

Pages

Blogs

Lists - Custom/Task/Proj

ects

Web Parts

Components in SharePoints

Surveys

Task Lists

Calendars

Search

Workspace

Wikis

Forms

Components of SharePoints

● “SP is designed to

be all things to

everyone”

● My goal -- make it

something useful for

someone

● Harness flexibility of

the toolset

#1 Problem and Opportunity with SharePoint

● “We encourage you not to

modify it which could add complexity, performance

and upgradeability and to focus your energy on working

with users and groups to understand how to use SharePoint

to improve productivity and collaboration and identifying

and promoting best practices in your organization.” ● Read more at https://blogs.office.com/2012/07/17/the-new-

sharepoint/#LpYtorxsQOfrb8Ts.99

● Power of SP is the ability to bolt

on and add new, different and cool

components

● A great platform that’s much

greater when customized to the

needs of the business

#2 Mixed Messages - Launch of SP 2013

● Apps drives adoption, participation and

learning on the SP Platform/intranet

● Cost effective -- leverages technology

investment (licensing, hardware++)

● Familiarity means minimal training for

new Apps

● Rapid build and deployment

● No or low dependence on IT staff

● empowering employees -- help for

those who says “there has to be a

better way”

● Work iteratively

● Minimal expansion of support staff

Why SharePoint Apps makes $ense

Do you identify? Have you been

discouraged or encouraged to customize

SharePoint?

Your Thoughts or Experience ...

Amrein Web Parts

Tip #1 - Third Party Web Parts

Amrein Web Parts

Third Party Web Parts

Amrein Web Parts

60 Web Parts - $2,999

CSC Dashboard

Performance Dashboards

Apps Attracting Employees to the Intranet

Tip #2 Solutions Driving

Participation

Trackers ● CAD Tracker

● CSC - Track & Trace and

Courier Request Tracker

● Sales Support Report

Request tracker

Project Management ● Translation Portal

LMS System ● G&T YOUniversity

Social Solutions ● Silent Auction

● Associate Hub

● The Buy & Sell

● Pause & Affect

● Carpool Planner

● Share Your Story

Recognition ● BOOST - Peer-to-Peer

recognition

Performance Dashboards ● CSC Performance Dashboard

● Priorities Dashboards

Wikis ● French

Lexicon

● Acronyms

Library

Simple Collaborative Tools

Apps ROI - Speed

Solution SP Tools or Add on

Web Parts

Who Uses Development

Time

CAD Tracker 1 Custom List+ lots of

Views and a page

Sales and

CAD team

Build -1 day

Specs - 2-3 wks

Pilot - 1 week

CSC - Track &

Trace and Courier

Request tracker

Custom List, Views

and link to existing

CSC home page

CSC

Sales

DCs

Build - 2-3 hours

Same day rollout

Live

edits/iterative

Sales Support --

Report Request

tracker

Custom List, Views

and link to team’s

home page

Sales/Sales

Support

Team

Build - 2-3 hours

Specs - 2-3

Pilot - 1 week

Edit Views

More Complex Tools

Types of Solutions

Solution SP Tools or Add on

Web Parts

Who Uses Development

Time

Silent Auction Page, 2 Custom

Lists (products and

bids)

All Build - 3-4 day

Specs - 2-3 wks

Pilot - 1 week

Iterative

Buy & Sell 1 Image library

All Build - 1 week

Specs - 3-4 wks

Pilot - 1 week

Iterative

Savings compared with buying

Apps/Solutions ROI

Solution SP Tools or Add on

Web Parts

Cost

Savings

Development

Time

The Playbook - Sales

Training

Custom Lists $36,000.00/

year

Build -1 week

Specs - 2-3 wks

Pilot - 1 week

G&T YOUniversity -

L& D team uses to

deliver and track

training

Custom List

Custom Graphics

Some Development

estimate

$40,000.00/

year

Build - 3-4 weeks

Specs - 2-3 wks

Pilot - 1-2 week

Iterative

Tips #3 - Summary Links

Webpart

Social - The Buy and Sell

Social - Carpool Planner

Peer-to-Peer Recognition

Recognition

Pause & Affect

Volunteerism Lifecycle

G&T YOUniversity

Learning Management Solution

1. What apps have been successful for

your organization?

2. What ideas shared do you think would

be a good fit for your organization?

Your Experience ...

What is your intranet worth?

Using “Time” to calculate

Value of Your Intranet Measured in Minutes

What is the worth/cost of the intranet if each employee spends 10 minutes there daily? 1000 Employees x Avg. $50,000 x 10 minutes/250 working days = $2,000,000/yr

A LOOP Minute = $200,000

2016 Projects and Priorities

The Future...

1. Search optimization and content mgt

2. Data connectivity and Reports

3. Innovation - an app to manage the innovation

process

4. Mobile Apps - both content enabled and apps

5. Employee Advocacy - a repository for shareable

content

6. Enhancements to Learning & Development -

webinars, micro videos, on demand instructions

Take Action

My Contact Info

● Grand & Toy Toronto, Ontario CANADA

● Email - lilsawyer@grandandtoy.com

● Phone - 416-391-8164

Thank you for your attention!

The Last Word...