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Collection Description Collection Description Enrichment Process in Enrichment Process in TELTEL
Roberta CacciagliaThe European LibraryCollections Officer
A bridge across Europe: linking collections at international level, Birmingham, October 2014
OverviewOverview
Numbers of Collections Descriptions
Collection Level Description Elements
Gathering Information about Collections
Description Process
Publishing Process
Strengths and Weaknesses
3Collection Description Enrichment Process in TEL
Numbers of Collections Numbers of Collections DescriptionsDescriptions
4Collection Description Enrichment Process in TEL
In October 2013 we had more than 600 collections but with little descriptive information;
By September 2014 nearly all carried an enriched collection level description;
Around 15% of the collections still have little information (including new collections lately added to TEL).
CLDs in TEL consist not only of information about the collection as a whole but also provide information about the individual items within it and their content.
5Collection Description Enrichment Process in TEL
Collection Level Description Collection Level Description ElementsElements
Information collected for CLDs originates from different sources:
6Collection Description Enrichment Process in TEL
Gathering InformationGathering Information
Metadata provided by the library
Analysing items within the digital collection
A CLD can be based on different sources together but in most cases they represent different methods of approaching the description process.
TEL Survey
Information on Libraries’ websites
Description Process: Case 1 Description Process: Case 1 (1/6) (1/6)
7Collection Description Enrichment Process in TEL
Gathering information from TEL surveys
TEL survey was sent to partnenrs in January 2014
TEL was able to gather more information on collections and new digital and physical collections to be displayed on TEL portal.
CLD based primarily on the description provided by the library
8Collection Description Enrichment Process in TEL
Description Process: Case 2 Description Process: Case 2 (2/6) (2/6)
As the Russian State Library delivered a detailed description of the collection, we improved it by extracting Collection Level Metadata from the general description.
Time CoverageItem Type
Spatial Coverage
SubjectsPersonalities
9Collection Description Enrichment Process in TEL
Description Process: Case 3 Description Process: Case 3 (3/6) (3/6)
Information available on the library’s websites
The National Library of the Netherlands provided little information about the collection.
We improved it by looking for more information in the Library’s website, extracting from it the Collection Level Metadata and building a general description for TEL.
10Collection Description Process in TEL
Description Process: Case 4 Description Process: Case 4 (4/6) (4/6)
Information available on the library’s websites (in native language)
The Austrian National Library provided little information about the collection.
On the Library’s website the description was available in the native language (German), we therefore translated it and extracted Collection Level Metadata and built a detailed description in English.
Description Process: Case 5 Description Process: Case 5 (5/6) (5/6)
11Collection Description Enrichment Process in TEL
Analysing the items within a digital collection
The Central Institute for the Union Catalogue of the Italian Libraries did not deliver a description for their ‘Pamphlet’ collection.
No collection descriptions are available on the official website.
Description Process: Case 5 Description Process: Case 5 (6/6) (6/6)
12Collection Description Enrichment Process in TEL
Analysing the items within a digital collection
We therefore enriched metadata and created a detailed description by analasyng the items within the collection.
Publishing Process Publishing Process
13
TEL Database Acceptance Portal Review by Libraries Live Portal
Collection Description Enrichment Process in TEL
Strengths of the Current ApproachStrengths of the Current Approach
14Collection Description Enrichment Process in TEL
There is a dedicated point of reference for libraries regarding their collections descriptions in TEL;
Libraries can quality-check their metadata for possible errors or lack of information
Since the collections officer is dedicated to the task, most of collections have high-quality and analytical descriptions and they are constantly updated;
Partners do not need to commit someone to work on collections descriptions for TEL;
Weaknesses of the Current Weaknesses of the Current ApproachApproach
15Collection Description Enrichment Process in TEL
The problem of finding a way to constantly communicate with libraries (email, surveys, web tool, etc..);
There is a complex workflow: locating information about a given collection – entering data in TEL database - making it available on the acceptance server - reviewing by libraries – editing the CD based on library’s feedback - publishing on the live portal.
The Collections Officer creates CLDs in first place but no one knows its own collections better than the Library;