Implementation of OHSAS 18001

The Basics of OHSAS 18001

Occupational Health & Safety Management System

Ansarullah Lawi

14/6/2014

Copyright © 2010 www.18000store.com

Outline

• Safety Briefing• Safety Overview• What is an OHSMS?• What is OHSAS 18001?• Key OH&S Definitions• Why become OHSAS 18001 Registered?• Requirements of the Standard• Implementation Steps

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Safety Briefing

Emergency Phone Numbers

Fire Emergency:

Call 113

Medical Emergency:

Call 118

First Aid Responders?

Room Hazards Location of Exits and

Nearest Fire Extinguisher

Storm Shelter Location In the event of an

evacuation, we will congregate at car parking area




Overview: What is Safety

Health and safety is intended to bring about condition free from risk of injury or threat to our health and well-being.

“Workplace accidents, illness and incidents are preventable

provided thatHealth and Safety

is Managed”




Overview: History of Safety




SUPERVISORSUPERVISOR

Overview: Cost of Accidents

SufferingSuffering Lost of earningLost of earning

Extra expensesExtra expenses

Effect on familyEffect on familyContinuing disabilityContinuing disabilityEffect onEffect on

sport & hobbiessport & hobbies

VICTIM AND DEPENDENTSVICTIM AND DEPENDENTS

WorryWorry RecriminationRecrimination

Report, extra work, training new staffReport, extra work, training new staff

Loss prestigeLoss prestige

SECTION OR DEPARTMENTSECTION OR DEPARTMENT MoraleMoraleCapacityCapacity

to to produceproduce

FIRM OR ORGANISATIONFIRM OR ORGANISATIONLoss of earningLoss of earningCompensationCompensation

Extra insuranceExtra insurancepremiumpremium

Lost of clientLost of clientDamage toDamage to

the equipmentthe equipmentand materialsand materials

Loss in payingLoss in payingin legal actionin legal action PenaltyPenalty

NATIONNATIONLoss ofLoss of

income inincome ina form of a form of

income taxincome tax

Loss ofLoss ofmoralemorale




Key OH&S Definitions












What is an OHSMS?

• OHSMS – Occupational Health and Safety Management System

• OHSMS aims to continuously improve OHS performance through the effective management of OHS risks and activities in the workplace.

• It contains a set of plans, actions and procedures that assist an organization to systematically manage health and safety risk associated with their business.

• Many organizations are implementing an OHSMS to help them manage risk, address legislation and to protect their workforce.




What is OHSAS 18001?

• OHSAS 18001: Occupational Health and Safety Assessment Series, published by the British Standards Institute. (BSI)– OHSAS 18001 specification gives requirements for an OHSMS – Designed to be applicable to

• all types and sizes of companies• diverse geographical, cultural and social conditions.

• It is not an ISO standard, but integrates well withISO 9001 (quality) and ISO 14001 (environment), and applies to any organization.

• OHSAS 18001 does not state specific occupational health and safety (OH&S) performance criteria. It sets a baseline and implements continuous improvement.




Comparison 1999 : 2007




Why become OHSAS 18001 registered?

• Competent health & safety practices helps identify, eliminate or minimize injury, illness or disease in the workplace.

• Reduces the number and severity of injuries and claims by systematically and effectively managing OHS risk – often reducing costs.

• Gives a structured approach to managing OH&S• Increased regulatory compliance• Top management involvement• Increased employee awareness & involvement• Positive image with customers and other stakeholders



Overview of the Requirementsof the OHSAS 18001 Standard

Plan – Do – Check - Act


OHSMS Risk Management Principles

1. Identify health and safety hazards in the workplace that persons may be exposed to

2. Assess the hazards to determine the risk (likelihood and consequence of injury or harm to a person) resulting from such hazards

3. Control the hazard by considering means by which the risk can be reduced and implement method to eliminate or control that risk

4. Regularly review controls to make sure they remain effective.




Requirements: Summary

Key Requirements of OHSAS 18001:• OH&S Policy Statement• Planning• Document, implement and maintain the

system.• Checking and Corrective Action• Management Review• Continual Improvement• OHSAS 18001 parallels ISO 14001 very

closely




Requirements: General

Follow a Plan-Do-Check-Act approach.• Plan - Establish the objectives and processes needed to deliver the

results (in line with the OHSMS).• Do - Implement the needed processes of the OHSMS.• Check - Check the processes against the policy, objectives, targets,

regulations, and report the results. (Auditing)• Act - Take actions that will continually improve the OHSMS.

PLANDO

CHECK

ACT




Requirements (Plan): Management

• Top Management must be committed to and involved in the design and implementation of the OHSMS.

• They will write the Health & Safety Policy and be responsible for making sure it is communicated and implemented.

• After implementation Management will conduct management review to ensure continued effectiveness of the system.




Requirements (Plan): Resources

• The OHSMS must clarify what resources, human and physical are required to create safe working environment & products or services.

• During development of the system you will determine how to ensure competent personnel, identify training that is required, and identify the infrastructure and work environment required




Requirements (Plan): Form OHSMS

• Your organization will need to plan all of the processes that go into making your product to ensure safe conditions.

• You will need to state of scope of the OHSMS and clearly identify the products and define the locations or sites that are part of the OHSMS.




Requirements (Do):Safety & Health Review

• An initial OH&S review will be needed.• Perform an assessment of hazards and risks; as

well as their Impacts.• Regulatory, legal and other requirements will

need to be identified.




Requirements (Do): Create OHSMS

• OH&S programs with targets and objectives will need to be established, implemented and evaluated on an ongoing basis.

• Perform risk assessments suitable and create action plans based upon results, including:– Actions to be taken to maintain existing control measures– Actions to introduce new control measures – Actions to minimize risks that cannot be controlled.

• Emergency preparedness procedures will be required to address potential accidents and emergencies.




Requirements (Do): Create OHSMS

• A process will be needed for the Safety Team to evaluate compliance to legal and other requirements.

• Measuring and monitoring equipment will need to be controlled and calibrated.

• Monitoring the achievement of objectives• Records to facilitate corrective and preventive actions• Measuring and monitoring of product and process

characteristics that can have an impact on safety.– qualitative and quantitative aspects




Requirements (Check):Control Nonconformities

• Emergency response procedures should address – identifying potential for incidents and emergencies– preventing and mitigating resultant illnesses and injuries– responding to incidents and emergencies when they occur.

• Establish and document a system for controlling nonconformities.– When specified process limits are exceeded potentially unsafe

conditions must be identified, assessed, controlled and dispositional appropriately.

– Identify corrections and corrective actions to mitigate health & safety risks and to eliminate the nonconformity and its cause.




Requirements (Check): Audit System and Control Records

• Establish the internal audit process. - Train auditors, and plan internal audits to establish an

audit program that will determine if the OHSMS is effective and current.

• Control the records associated with the OHSMS.

• Conduct regular management reviews to ensure effectiveness of the OHSMS.




Requirements (Act): Improve your OHSMS

• Continually improve the OHSMS through the use of:– Management reviews– Internal audits– Corrective actions– Analysis of data / results– Update the OHSMS




General Requirements OHSMS



OHSAS 18001 Implementation Steps


Implementation Timeline

• You will need to develop an implementation plan that covers:1. Learn about the OHSAS 18001 Standard2. Perform an OHSAS 18001 hazard/risk review &

gap analysis3. OHSAS 18001 project timetable (sample on next page)

4. Train your organization on OHSAS 180015. Document your OHSMS according to 18001 6. Implement your OHSMS and conduct business7. Audit your OHSMS8. Registration Audit




Implementation Timeline

O H&S DEVELOPM ENT T ASKS 1 2 3 4-5 6-7 8-9 10-11 12 13 14 15 16A. Pre paration Phase-from T asks 1-131. De scribe your orga niza tion. De cide on the m a nage m e nt syste m. S e le ct OHS M a na ge m e nt Re p+ Ste e ring te a m7. Conduct OHS Te a m m e e tings

. Form ula te O H&S P olicy

. S ta te Scope of the OH&S syste m

13. Assign im prove m e nt a ctions

B. De v e lopment Phase -from T asks 14-2314. Provide OH&S tra ining - Ex e rcise A - E. Ide ntify ha z ards -- De te rm ine controls. Ide ntify le ga l a nd othe r re quire m e nts. Ide ntify O H&S. progra m s. M a na ge im ple m e nta tion proje ct. Colle ct ex isting docum e nts. Do fina ncia l study - Costs vs Be ne fits. Re confirm OHS AS 18001 decision23. Prom ote & pra ctice te a m w ork

C. Imple me ntation Phase -re f T asks 24-2824. Obta in / Re vie w OHS M ode l/Te m pla te. Dra ft OHS docum e nta tion - use M ode l Approve OH&S M a nua l Approve Procedure s & Instructions

. Im ple m ent P roce dure s & Instructions

. Tra in a uditors & conduct Inte rna l Audit T ra in Aud it

28. Pe rform m a na ge m e nt re vie w

D. Re gistration Phase -from T asks 29-3029. Se le ct a re gistra r P e rform docum e nta tion re vie w P e rform fina l Re gistra tion a udit30. Re ce ive O H&S ce rtifica te / CELEBRATE !!Significant Date s Jan

2011 Fe b M ar Ap-M ay Ju-Jul Au-Se p Oc-Nov De c 11 Jan 12 Fe b M ar Apr2012

O HSAS 18001:2007 OH&S T IM ING CHART for :________________________________________ O HS REP: __________________________________




Implementation: Conduct the OH&S Gap Analysis

1. You must determine your position with regards to Health & Safety:– Are there GAPS that need to be bridged? – What are they and where are they located?– How can they be improved?– Who will be taking corrective / preventive actions?

2. Your OH&S position needs to be analyzed so that the GAPS can be bridged / closed.




Implementation: Conduct the OH&S Gap Analysis

3. Conduct a Gap Analysis – Complete a series of assessments in the following order:– Perform Initial Hazard Analysis– Perform Risk Assessment – Aspects/Impacts– Identify Legal and Other Requirements– Identify Health & Safety programs with objectives & targets

4. Based on the results of the assessments, implement Improvement actions.




Implementation: Form a Team

• Appoint a Management Representative - This individual will be the OHSMS project manager.

• Assign an Health & Safety Team– This team will be active in the design and development of

the OHSMS and participate in the on going operation of the system.

• Assign a Management Team - This team will be providing the direction and guidance for the

development and implementation of the OHSMS.





• The Management Team will act as a steering team for the project, assigning responsibilities, providing resources and coordinating the project.

– The Management Team can assign task teams to work on specific processes that must be designed and documented for the OHSMS.





• Each task team will evaluate the current process that they are assigned to and the requirements of the standard.

– A new or modified process will be developed, documented and submitted to the Management Team for review and approval.




Implementation: Execute your plan

• After the task teams have designed and documented a new or modified process, it must be implemented.

• Train all employees that are involved in the process

• When the required processes have been implemented, start your internal audit program and management review meetings.




Implementation: Audit

• Use information / results from internal audits and management review to make improvements to the OHSMS.

• Run your system long enough to generate records for the Registrar to audit.

• Train all employees on OHSAS 18001 • Have a Registrar conduct your Registration Audit.




SS earch all hazards at workplace. earch all hazards at workplace.

AA ssess the potential risk.ssess the potential risk.

FF ind the control measures. ind the control measures.

EE xercise and make it habit. xercise and make it habit.

TT ake part on OHS programmed and activities. ake part on OHS programmed and activities.

YY ell for commitment. ell for commitment.

SS

AA FF

EE

TT

YY

Safety Tips




End



Back up


JSA / JSA Assessment Form




Risk Assessment Guide




4.1 General Requirements OHSMS4.1 General Requirements OHSMS

The organisation shall define and document the scope of its OH&S Management System




4.2 OHS Policy4.2 OHS Policy




















4.3.2 Legal & Other Requirements4.3.2 Legal & Other Requirements




















4.3.1 HIRA and Determining Control4.3.1 HIRA and Determining Control




















































4.3.3 Objectives and targets4.3.3 Objectives and targets
























4.3.3 Implementation & Operation4.3.3 Implementation & Operation








4.4.1 Structure & Responsibility4.4.1 Structure & Responsibility




































































4.4.4 Documentation4.4.4 Documentation












4.4.5 Document and Data Control4.4.5 Document and Data Control












4.4.6 HIRA4.4.6 HIRA












4.4.7 Emergency Preparedness and Response4.4.7 Emergency Preparedness and Response




















4.5 Measurement and Evaluation4.5 Measurement and Evaluation




4.5.1 Monitoring and Measurement4.5.1 Monitoring and Measurement












4.5.2 Evaluation of Compliance4.5.2 Evaluation of Compliance




4.5.2 Incident Investigation, 4.5.2 Incident Investigation, Corrective and Preventive ActionCorrective and Preventive Action




4.5.2 Incident Investigation, 4.5.2 Incident Investigation, Corrective and Preventive ActionCorrective and Preventive Action




4.5.3 Control Of Records4.5.3 Control Of Records




4.5.3 Control Of Records4.5.3 Control Of Records




4.5.4 OHSMS Audit (Internal)4.5.4 OHSMS Audit (Internal)












4.6 Management Review4.6 Management Review











Healthcare

Implementation of OHSAS 18001