Unit 2

Office Layout

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Aims of the Lesson 1

Today’s Lesson An intro to office layouts Cellular

Advantages/Disadvantages of Cellular

Open Plan Advantages/Disadvantages of

Open Plan

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Cellular

A Cellular office consists of a number of rooms in which an employee works on his own or with a few other employees.

Employees can lock their doors and can have privacy when required

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Open Plan

An Open Plan office is a large area where employees work together

Room dividers, soundproof screens may be used to provide some privacy

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Your Slideshow

Slide 1 = Describe Cellular Office Slide 2 = Adv/Dis Cellular Slide 3 = Describe Open Plan Office Slide 4 = Adv/Dis Open Plan

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Aims of the Lesson 2

Today’s Lesson Advantages/Disadvantages of

Cellular Advantages/Disadvantages of

Open Plan Factors that affect office layout

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Cellular Office

Advantages Make it homely

adding pictures Private Quiet and less

distractions Concentrate on task Lock doors to stop

people using your equipment

Disadvantages May work with

someone you don’t like Miss out on decisions Harder to manage staff Isolated Poorer communication

(possibly)

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Open Plan Office Advantages Wont be lonely Better communication Easier to manage Wont miss out on

decisions

Disadvantages Possibly messy Noisy with lots of

distractions Always being watched

– pressured Cant lock items away –

theft Cant set the office up

the way you like it –lighting etc

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Factors that Affect Chosen Office Layout

Your position in the company Size of the company e.g. number of

workers Premises available Type of work you are carrying out Amount of money available

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Aims of the Lesson 3

Last Lesson Intro to office layouts Cellular

Adv/Disadvantages Open Plan Adv/Disadvantages

Factors that affect chosen layout

Today’s Lesson Office Ergonomics Homeworking/Teleworking Hot Desking

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Office Ergonomics Ergonomics looks at how the working environment i.e.

furniture, equipment, heating, lighting, affects the work of employees

Improving the ergonomics will: Improve employee morale and commitment Increase output and efficiency Reduce accidents and injuries Reduce sickness and absenteeism Reduce stress

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Homeworking/Teleworking

Homeworking is where employees, as part of their conditions of employment work at home some or all of the time

Not suitable for jobs where regular face to face meetings are required

Suitable for journalists, designers, accountants, computer consultants

Teleworking Work which undertaken outwith the company and then sent

via ICT equipment is called teleworking

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Hot Desking

A hot desk is a desk that can be booked and used for a short period of time

Employees who work from home often book these when they come in to give presentations or for meetings

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Aims of the Lesson 4

Last Lesson Intro to office layouts Cellular

Adv/Disadvantages Open Plan Adv/Disadvantages

Factors that affect chosen layout

Office Ergonomics Homeworking/Teleworking Hot Desking

Today’s Lesson Adv/Disadvantage of

Homeworking/Teleworking Job Sharing Flexitime Touch Down Areas Carrel

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Advantages/Disadvantages of Teleworking

Advantages Disadvantages

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Other Working Methods

Job Sharing Employees share a full-

time job between them Paid a proportion of the

full salary Not suitable for

management post

Flexitime Employees have

flexibility in start and finish times

Avoids traffic congestion

Employees may use clock in clock out times

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Other Key Words

Touch Down Areas Work areas that do not

need to be booked Used by staff who visit

the office infrequently

Carrels A small booth in an

open plan office to give the employee more privacy