Open Access Pilot

26 July 2013Lisa Kruesi & Belinda Spinaze

Wikimedia Creative Commons

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Background• Discussion paper presented to VC’s Committee by

UL in late March 2013 • VC’s Committee endorsed concept of OA and

recommended policy be drafted for Research Committee

• Draft policy prepared and submitted to 9th April meeting of Research Committee

• Working party established and reported back to Research Committee in June 2013

• Recommended a UQ OA pilot be undertaken

UQ Research Committee OA Working Party

First meeting Tues 23rd March

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Pilot Details• July - Sept 2013 (Belinda Spinaze working with SPADS team) • An OA pilot will be managed by the UQ Library and the Office of the

DVC(R), working with the Institute for Molecular Bioscience (IMB), School of Business and School of Languages & Comparative Cultural Studies

• Pilot will seek to:– Ensure UQ compliance with NHMRC and ARC mandates (already in effect)– Encourage self-archiving of researcher publications in eSpace – Establish efficient workflows and centralised support that minimises

compliance overhead for researchers– Negotiate UQ-specific agreements with key publishers (e.g. Wiley) to

facilitate bulk deposits to UQ eSpace

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Evaluation

– Number of peer reviewed articles published by the School since the period July 2012 based on NHMRC funding. Obtain Chief Investigator listing wherever possible

– Number of other peer reviewed articles published by the School since July 2012

– If time permits, evaluation of other scholarly publications for each of the pilot sites using UQ eSpace data for the period 2012 onwards. The report will include the OA status/options for each item

What is in eSpace?Document type Total records OA recordsJournal Article 94965 4245 (4%)Conference Papers 36486 2608Book Chapters 10127 431Theses * 9681 550 Images 5515 5515Books 5343 575

* 7484 theses - UQ staff and students only

Other documents types include: Research Reports, Preprints, Working Papers, Creative Works, Designs, Audio and Videos

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Task Task responsibility Comments1 Modify eSpace to facilitate easy

deposit of files UQ Library In process

2 Determine if article is open access, available after embargo, available on a trusted repository (such as Pub Med Central) or post print required

UQ Library UQ Library staff to check Sherpa Romeo and other sources

3 Link to article, download and attach PDF, attach post print to eSpace record and edit ‘OA compliance’ field in eSpace record

UQ Library

4 Advise School Unit Publication Officer that post print is required

School Unit Publication Officer

5 Request post print from researcher School Unit Publication Officer

6 Provide post print to School Unit Publication Officer

Researcher

7 Attach post print to eSpace record and edit ‘OA compliance’ field in eSpace record

School Unit Publication Officer

8 Contact publisher to seek permission for post print to be archived on eSpace.

UQ Library Aim to have publisher agreements for all UQ publications rather than a publication by publication approach

9 Create note on eSpace record if publisher is unwilling to give permission

UQ Library/School Unit Publication Officer

10 Maintain relevant statistics UQ Library 11 Create and maintain record of

publisher agreementsUQ Library

UQ Open Access pilot - Tasks

Note: task number 6 is the only task the researcher will be asked to undertake as the majority of the tasks will be undertaken by the Library and the School Unit Publication Officer.

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9

Institute for Molecular Bioscience

58 (28%)

120 (59%)

26 (13%)gold

green

contact publisher

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Types of fields & files• Open Access – Publisher DOI = when eSpace contains DOI that links to

the publisher’s web page & is OA within 12 months of publication e.g. http://espace.library.uq.edu.au/view/UQ:240048

• Open Access – Publisher PDF = the final publisher version of an article, obtained when a free copy is unavailable and the publisher allows their copy to be added to an OA repository but is not OA from their website.

• Open Access - Postprint = The final version of an academic article or other publication - after it has been peer-reviewed and revised into its final form by the author. The author's final version, with formatting and copy-editing changes in place, it can be a word document or a PDF but is not the publisher version.

• Publisher Permission Denied• Doesn’t Comply

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Publisher PermissionDear Lisa

The MJA's current policy is to allow repositories to link to MJA content, rather than allowing them to archive PDFs of individual articles. The MJA is aware that repositories generally have a preference to archive PDFs of articles and is currently reviewing its policy with respect to this. The MJA website currently only archives select content from 1996 - 2001, but complete issues from 2002 onwards are available. Where an article a repository is seeking to deposit is not available on the MJA website, the MJA may allow it to archive a scanned PDF of the article. Permission is granted on a per request basis, although a single request may cover multiple articles. When permission is granted it is conditional on the repository fully acknowledging the MJA as the original source of the content. Acknowledgment is normally in the format below: Authors. Title of Article. Med J Aust Year; Volume(Issue): Pages. © Copyright Year. The Medical Journal of Australia - reproduced with permission. Regarding open access articles like the one you mention below, all original research and all Indigenous Health content is planned to remain open access.

Please let me know by return email if you have any further questions. Jane AndersonSubscriptions and Copyright Executive

Proportion of open access varies according to discipline

12House of Commons Business, Innovation and Skills Committee, Open Access N-Z, Feb 2013

Going forward

• Chief investigator can obtain details for their final report from UQ eSpace

• Next meeting of the UQ Research Committee August 2013 – preliminary findings update

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UK higher education funding council OA mandate (consultation document 25 July 2013)

• Monographs now exempt – though temporary• Applies only to journal articles and conference

proceedings• Average compliance rate reduced 70% - higher

for sciences 75%, social sciences 70% and humanities 60%

• Alternative to targets are exceptions on a case-by-case basis

More to come

• https://www.library.uq.edu.au/open-access

• openaccess@library.uq.edu.au

• Save the date: Wednesday 30 October 2013, Eminent Speaker Forum – Prof Alma Swan, 10-11.00 am lecture

“Is Open Access just another fad?”Venue: The Sir Llew Edwards Building (no. 14), Auditorium - ground

floor University of Queensland, St Lucia

• Open Access Week October 21-25, 2013• Australian Open Access Support Group

QUESTIONS & FEEDBACK Pink_Sunset_of_My_Dreams_Free_Creative_Commons_Waikiki_Beach,_Hawaii.jpg

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