How to improve your power point presentations

04/07/23 Khorfakkan Hospital 1

How to improve your power point presentation

Prof. Dr. Saad S Al AniSenior Pediatric ConsultantHead of Pediatric DepartmentKhorfakkan Hospital Sharjah ,[email protected]

mailto:[email protected]


Right and wrong do not exist in graphic design. There is only effective and non-effective communication."

Peter Bilak


Perhaps nothing is as irritating as the person who misuses and abuses presentation software

www.techsmith.com

http://www.techsmith.com/






Presentation Skills

Many studies have found that public speaking is the number one fear amongst most people, outranking flying, snakes, insects, and even death

Dr. Joseph Sommerville

http://www.peakcp.com/




We may not be experts at public speaking, but we are all experts at listening to talks

Susan McConnell

(Cont.)


“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation”.

9 P's:

www.ambrosiasw.com

http://www.ambrosiasw.com/






• Is really a great tool to use as an accompaniment to your oral presentation

• However, many people believe that PowerPoint is the presentation

Wendy Russell

Powerpoint© slideshows

http://presentationsoft.about.com/bio/Wendy-Russell-19236.htm


Powerpoint© slideshows are quick to produce, easy to update and effective to inject visual interest into the presentation.

(Cont.)


The key to success is to make certain your slide show is a visual aid and not a visual distraction

(Cont.)


The purpose of a presentation is to present information — not overwhelm the audience with a demonstration of all the software bells and whistles

Jacci Howard Bear

(Cont.)

http://desktoppub.about.com/bio/Jacci-Howard-Bear-712.htm


What do you want from a talk?


Before planning your talk think about:• its purpose

• the audience you will be talking to• the setting.


(Cont.)

• Don’t assume the audience will all be experts.

• Never underestimate your audience!


The software is merely a tool. Avoid the typical pitfalls of PowerPoint presentations with purpose, simplicity, and consistency

(Cont.)


Keep It Simple

• As with any design, cut the clutter.• Two font families is a good rule of thumb.• No more than one graphic image or chart

per slide is another good rule


Be Consistent

• Use the same colors and fonts throughout.• Select graphic images in the same style.• Templates go a long way toward helping to

maintain consistency


Slide Structure


• Use 1-2 slides per minute of your presentation• Write in point form, not complete sentences• Include 4-5 points per slide• Avoid wordiness: use key words and phrases

only

Good


Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.


Good

• Show one point at a time:– Will help audience concentrate on what you

are saying– Will prevent audience from reading ahead– Will help you keep your presentation focused


Bad

• Do not use distracting animation• Do not go overboard with the animation• Be consistent with the animation that you

use


Fonts


Good

• Use at least an 18-point font• Use different size fonts for main points and

secondary points– this font is 24-point, the main point font is 28-

point, and the title font is 36-point• Use a standard font like Times New

Roman or Arial


Bad

• If you use a small font, your audience won’t be able to read what you have written

• CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

• Don’t use a complicated font


Colour


Good

• Use a colour of font that contrasts sharply with the background– Ex: blue font on white background

• Use colour to reinforce the logic of your structure– Ex: light blue title and dark blue text

• Use colour to emphasize a point– But only use this occasionally


Bad

• Using a font colour that does not contrast with the background colour is hard to read

• Using colour for decoration is distracting and annoying.

• Using a different colour for each point is unnecessary– Using a different colour for secondary points is also

unnecessary• Trying to be creative can also be bad


Background


• Use backgrounds such as this one that are attractive but simple

• Use backgrounds which are light• Use the same background consistently

throughout your presentation

Good


Bad

• Avoid backgrounds that are distracting or difficult to read from

• Always be consistent with the background that you use


Graphs


Good

• Use graphs rather than just charts and words– Data in graphs is easier to

comprehend & retain than is raw data

– Trends are easier to visualize in graph form

• Always title your graphs


Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6


Good

Items Sold in First Quarter of 2002

0102030405060708090

100

January February March April

Blue BallsRed Balls


Bad

20.4

27.4

90

20.4

30.6

38.634.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls


Bad

• Minor gridlines are unnecessary• Font is too small• Colours are illogical• Title is missing• Shading is distracting


The 10 Most Common Presentation Mistakes

Are there really any bad presentation techniques or just bad presenters, such as...

* The reader * The unprepared * The mumbler * The ever popular animation wizard


1 # Presentation Mistake You Don't Know Your Topic


2 # Presentation Mistake The Slides Are NOT Your Presentation


3 # Presentation Mistake T. M. I.

(Too Much Information)


4 # Presentation Mistake Poorly Chosen Design

Template or Design Theme


5 # Presentation Mistake Electrifying Color Choices


6 # Presentation Mistake Poor Font Choices


7 # Presentation MistakeExtraneous Photos and Graphs


8 # Presentation Mistake Too Many Slides


9 #Presentation Mistake Different Animations on Every Slide


10 # Presentation Mistake Hardware Malfunctions


What annoys about PowerPoint?


12 telltale signs that Audience is not Listening

1.Start to look down2.Touch or rub the face, hand

or hair 3.Eyes glaze over and look at

the screen4.Fidget5.Yawn6.Flip through their notes


(Cont.)

7.Make copious notes8.Sigh heavily

9.Lie back in the chair and cross

their arms10.Scan across the room11.Whisper12.Tap their feet


Tips and Techniques for Effective Presentation Skills

1.Maintain good eye contact2.Taking a stand3.Vary your speaking

volume4.Use pauses


(Cont.)

5.Do not read your presentation6.Give handouts7.Prepare and be confident8.Use props, stories, questions, clips,

examples etc


Conclusion

Before making a presentation it would be a good idea to keep the following factors in mind:

1.Slide layout – Choosing or making a template which fits the subject to be communicated

2.Choose fonts and colors for legibility – Use of colors i.e. backgrounds, fonts and texts


(Cont.)

3.Defining a template through slide masters, templates & themes – create a better template by creating a theme to be used throughout the presentation

4.Create effective charts, graphs, tables & diagrams

5. Insert images and hyperlinks wherever required


YOUYOU

• Do not use the media to hide you• The audience came to SEE you• The media should ENHANCE the

presentation, not BE the presentation• If you’re only going to read from the

slides, then just send them the slides!• Remember, only you can prevent “Death by PowerPoint”



Health & Medicine

How to improve your power point presentations