F M i t t J lFrom Manuscript to JournalAn Author’s Perspectivep

Friday July 11, 2008

Linda Chanl.chan@elsevier.com

KAISTS

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Published articles on ScienceDirect…ub s ed c es o Sc e ce ect…

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Being Published means…e g ub s ed ea s…

영원Your paper is PERMANENT

향상Your paper is IMPROVED 향상

활성

Your paper is IMPROVED

활성Your paper is actively PROMOTED

신용Your writing is TRUSTWORTHY신용Your writing is TRUSTWORTHY

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Publishing Roles at a glance

Author

ub s g o es g ce

Researches Concludes WritesAuthor Researches Concludes Writes

sear

ch

EditorSolicits papers Handles review processPromotes journal to peers, Develops new areas of

Res

Editor Promotes journal to peers, Develops new areas of coverage

ProductionSub-editing and proof reading Conversion to SGML for online databases Print production

Despatch

Readers Online access (personal/institutional), and/or Print copy

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Tools & Resources availableoo s & esou ces a a ab eREGISTRATIONPRESERVATION

hi Time-stamp ResearchArchive

EES Submission 등록보전Author support

등록

Step-by-steppeer review process

ManuscriptProofing

증명출판CERTIFICATION

ValidityPUBLICATION

Production process

증명출판

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ValidityIntegration

Production process

Let’s take the 1st step…

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Targeting THE journala get g jou a

“Many papers are rejected simplyMany papers are rejected simply because they don’t fulfill journal

requirementsrequirements. They don’t even go into the review y g

process.”

Be REALISTIC

READ at least one issue of the journal you have targeted

PAY ATTENTION to the Author Guidelines

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An example: Guide for Authorsp Gu de o ut o s

Obj ti f th j lIdentifies

Objective of the journalThe Audience of the journalManuscript guidelinesAuthor Services

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Introduce your paper…t oduce you pape …The Cover LetterProvides you the opportunity to “speak” to the editor(s) directly

Editor name(s) Desired reviewersEditor name(s)Originality of submission

Desired reviewersCorresponding author

Indicate to the editor about the track record of your research Make it shortIndicate to the editor about the track record of your research…Make it short and striking.

• Tell the editor your research area or your specialty (1 sentence)“W h b ki i [ i fi ld] ”“We have been working in [a certain field]…”

• Mention your current research interest (1 sentence)“We are now interested in / working on [some hot topic]…”

• Present the significance of this piece of work (1-2 sentences)“In this manuscript, we answered a critical issue of…”

• Stress 1-3 main points (1-3 sentences) George F Gao Director Institute of Microbiology

SPECIAL

S p ( )• Confine the length to 2/3 page

George F. Gao, Director, Institute of Microbiology,Chinese Academy of Sciences

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Mention what makes it SPECIAL to the journal!

Checklist…C ec st…Readability

Does it communicate? Is it clear?

OriginalityIs there a logical progression without unnecessary duplication?

Originality

C dibilitWhy was it written? What’s new?

CredibilityAre the conclusions valid? Is the methodology robust? Can it be replicated?

Applicability

Can it be replicated? Don’t hide any limitations of the research

ApplicabilityHow do findings apply to the world of practice? Does it pinpoint the way forward for future research?

InternationalityDoes it pinpoint the way forward for future research?

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Does it take an international, global perspective?

Ready to Submit?eady to Sub t?

EES – the Elsevier Editorial SystemOnline SubmissionAuthor SupportAuthor Support

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EESEES - Elsevier Editorial System

S

Customized interface per journal» Online end to end workflow

An online submission and review system» Users: Authors, Editors & Reviewers,» IE 6.0, Netscape 7.0, Mozilla 1.7 & Firefox 1.0 or higher» Mac OS X users – Safari 1.3 or higherg» PDF viewer Adobe Viewer 6, Adobe Acrobat 6 or higher

Administratively manage the submission to publicationAdministratively manage the submission to publication process efficiently

» Online workflow management systemStatus track the submitted manuscript

» Automatic handover of accepted article to Production

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p

Online SubmissionO e Sub ss oFor initial submission of your article

Vi iwww.elsevier.com

Visit

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Submission via EESSub ss o a S

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Online submission via EESO e sub ss o a STake note

After registration user id & password sent via emailAfter registration, user id & password sent via email

Accepted file formatsAccepted file formats» MS Office (Word/PowerPoint/Excel)» LaTeX

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» .Tiff, .eps & .pdf

Online submission via EESO e sub ss o a SUpdate ALL relevant source files in one submission

Review carefully before approving the submission

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Need Help with EES?eed e p t S?http://epsupport.elsevier.com

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WHAT’S NEXT?

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What happens after submission?ppor Article

Aut

h Submits revision

dito

r

R iChecks content, Collects

d i

RejectsRejects Revises

Ed

r

Receives selects & invites reviewers

recommendation& decides

Accepts

Rev

iew

er

Reviews & provides

recommendation

Rhe

r

Accepted Article to

Time Frame: days to weeks to months, depending on the workflow of the journal

Publ

ish p

production system

Facilitation via

Powered by

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y

Editors & Reviewers look ford to s & e e e s oo o

OriginalityWhat’s new about subject, treatment or results?Relevance to and extension of existing knowledge

P t ti

g gResearch methodology

PresentationClarity, structure and quality of writing y q y g

Sound, logical progression of argumentTheoretical and practical implicationsR d l f f

P bli hi Ethi

Recency and relevance of references

Publishing EthicsAdherence to the editorial scope and objectives of the journal

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Tip: Conduct your OWN Peer Reviewp: Co duc you O ee e e

Let someone else see itLet someone else see itshow a draft to one or more friends or colleagues and ask for their comments advicecolleagues and ask for their comments, advice and honest criticism

We are always too close to our own work to see its yfailings

Always proof-check thoroughly – no incorrect lli i l t f S ll h kspellings, no incomplete references. Spell checkers

are not fool-proof

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Revision Requeste s o equestA request for revision is good news!Nearly every published paper is revised at least onceDon’t panic!Don t panic!Even if the comments are sharp or discouraging, they aren’t personalpersonal

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Some Useful TechniquesSome Useful TechniquesAcknowledge & address EVERY comment from the editor/Reviewer

set a revision deadlineClarify understanding

if in doubt – ‘This is what I understand the comments to mean…’

Consult with colleagues or co-authors and tend to the points as requestedMeet the revision deadline

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Rejection is not the end of the world!eject o s o e e d o e o d

Ask why?and listen carefully!Most editors will give detailed comments about a

j d T k d b h d li h irejected paper. Take a deep breath, and listen to what is being said

Try again!Try to improve the paper, and re-submit elsewherey o p ove e p pe , d e sub e sew e eDo your homework and target your paper as closely as possible

Don’t give up!E b d h b j t d t l tEverybody has been rejected at least once

Keep Trying!25

Keep Trying!

Article Acceptancet c e ccepta ceAutomatic handover from Editors (via EES) to El i P d iElsevier ProductionAuthors gets an Acceptance Noticeg p

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Upon AcceptanceUpo ccepta ceCorrespondence to Authors

• Acknowledgement Letter, Copyright formg , py g• Reproduction of Colour Artwork• Offprint Order form

• Digital Object Identifier (DOI) • International http://dx.doi.org•unique identification code for each article published in e-format• Identifies the same article in its advancing format

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Journal Production ProcessJou a oduct o ocessDOI assignedForms sent*

Article in Press(corrected Proof)Uncorrected Proof Scanned PDF

E-platforms/portals

Librar

Institut

PubMed/Medline

Correction (Author) Issue production &Art

icle

riesions

EnA

Publisher Editorial Production

Correction (Author)Administration

Issue production & publication

Acc

epte

d A

Registration

offprint

ndusersA

uthors

Publisher Editorial Production

Media conversion, Copy editing, Typesetting

Corrected articleRe-typesetting Distribution

Issue creation Printing

Suppliers

El i W h28

Electronic Warehouse

Accepted Article in their various formatsccepted t c eArticle in Print

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*watermark of “corrected proof”

Use the available resources…Use t e a a ab e esou ces…Resources for Authors:

http://www elsevier com/wps/find/authorshome authorshttp://www.elsevier.com/wps/find/authorshome.authors

Guide to Publishing with Elsevier:http://www.elsevier.com/wps/find/authorsview.authors/howtosubmitpaper

Language editing and quality:Language editing and quality:http://www.elsevier.com/wps/find/authorsview.authors/languageediting

http://www.elsevier.com/wps/find/authorsview.authors/authorsrights

http://www.elsevier.com/wps/find/authorsview.authors/copyright

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.authors/copyright

Talk to us!a to us!Elsevier Author Support • Shannon (14 Support agents)• San Diego (6 Support agents)• Paris & Tokyo (1 Support agent respectively)• 24/7 support

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감사합니다!