Made By :Abhishek PachisiaB.Tech – I.T.(II yr)

Reg. No-09SETIT144

Business Correspondence

Writing a condolence letter is an extremely difficult but very important task. It is so difficult to cope with the death of a member of the family, close friend or associate that some people are unable to express their condolences.

Condolence Letter

For a sincere and personal touch a hand written letter using this following layout, is preferable to a typed one. A sympathy card or note is also acceptable

Writing a letter of condolence•Put yourself in the shoes of the person to whom you are sending the condolence letter•A short but meaningful letter is far less painful to read than a long letter•Offer your condolences

Helpful tips on writing difficult condolence letters•Describe your relationship with the deceased and how you felt about them-respect, admiration and what you will miss about them•Mention the unique strengths and achievements of the deceased•Offer your help and support•Extend your condolence to other members of the family•A sympathy card or note is also acceptable as an alternative to a condolence letter

Sample Condolence Letter

For a sincere and personal touch a hand written letter using this layout, is preferable to a typed one. A sympathy card or note is also

acceptable

Address Details

Date

Dear xxxx,

First Paragraph

Second and Subsequent Paragraphs

Closing Paragraph With Deepest SympathyorSincerely yours,

Name

Sam

ple

Lett

er L

ayou

t

First Sample Paragraph

I am writing to extend my deepest sympathies to you and your family. I was so very sad to hear about _____, he/she was such a wonderful woman/man.

Main Body Sample Paragraphs

I had the honour and the pleasure to know your husband/father/wife/sister and I was very sorry to hear about his/her passing away. I had the greatest respect for ______ and will miss working with him/ playing golf with him , his/her generous nature and sharing his/her remarkable sense of humour.

Closing Sample Paragraph

Please let me know whether there is anything I can do to help during this difficult time. You and your family are in my thoughts and prayers. I will light a candle for _____ tonight.

Sam

ple

Lett

er C

onte

nt

Date: 12jun2005

Dear Mr. & Mrs. Sharma,

Words can not express how deeply sorry we are for your loss. Suraj will be missed terribly.

Throughout the years, we have valued his friendship, kindness and thoughtfulness. We will sorely miss all of our laughs, friendly competition, and evenings of comradeship. We will always keep suraj memories held deeply within our hearts reminding us of how life should be lived.

We wish we could be with you to comfort you, to help you, to hold you, and to pray with you. But, we are here at any time to talk with you, to listen, to comfort you - just give us a call.

Our thoughts and prayers are with you.

With love and sympathy,

(Raj Manhas and Niraj Mohan) That’s All

Sample Lett er