Apply for Healthy Apply for Healthy Workplace Initiatives Workplace Initiatives

Program FundingProgram Funding

Tips and Hints for Developing Tips and Hints for Developing a Successful Applicationa Successful Application

Department of Health, Safety and Environment

Health PromotionHealth Promotion

““Health promotion is the process of Health promotion is the process of enabling people to increase control enabling people to increase control

over, and to improve, their health.”over, and to improve, their health.”

World Health Organization, 2009World Health Organization, 2009

Why do we care about Why do we care about health/wellness at work?health/wellness at work?

Reduce absenteeismReduce absenteeism

Increase retention and recruitmentIncrease retention and recruitment

Increase productivity and work satisfactionIncrease productivity and work satisfaction

Increase communication and teamworkIncrease communication and teamwork

Develop further safety and security in the Develop further safety and security in the workplaceworkplace

A Guide to Developing an A Guide to Developing an Unsuccessful Health Unsuccessful Health

InitiativeInitiative

Over lunch one day, two Over lunch one day, two employees (who shall remain employees (who shall remain unnamed…)unnamed…)

They think they’ve come up They think they’ve come up with a great “social health” with a great “social health” idea.idea.

And a way to get funding for And a way to get funding for what they want!what they want!

What’s the Problem?What’s the Problem?

• They come up with something that They come up with something that they want, they want, then then find a way to fund it.find a way to fund it.

• The best strategies are ones that The best strategies are ones that identify an issue, explore a variety of identify an issue, explore a variety of ways to address that issue, consult ways to address that issue, consult their peers on the pros/cons of each, their peers on the pros/cons of each, then develop an application (which then develop an application (which can be their “action plan.”)can be their “action plan.”)

Good Prevention StrategiesGood Prevention Strategies

• Strategies are on-going, not one time Strategies are on-going, not one time “inoculations”“inoculations”

• Develop sustainability into the plan by:Develop sustainability into the plan by:– Involving a number of people in the Involving a number of people in the

planning processplanning process– Finding a variety of funding sources Finding a variety of funding sources

(individuals, departments, other (individuals, departments, other organizations, in-kind, etc)organizations, in-kind, etc)

Three Major Components of Three Major Components of Health/WellnessHealth/Wellness

Individual

EnvironmentalOrganizational

A Closer Look at the CriteriaA Closer Look at the Criteria

• Program ObjectivesProgram Objectives– What issue(s) do you want to address? What issue(s) do you want to address? – Be specific (and it should be health-Be specific (and it should be health-

related!). related!).

Why does this matter to your Why does this matter to your department/unit?department/unit?

A Closer Look at the CriteriaA Closer Look at the Criteria

• RationaleRationale– Why will this initiative be the best fit for Why will this initiative be the best fit for

you to address this issue? Explain why you to address this issue? Explain why you have chosen this initiative.you have chosen this initiative.

How does this address long-term/chronic How does this address long-term/chronic health issues? health issues?

A Closer Look at the CriteriaA Closer Look at the Criteria

• Methods and FeasibilityMethods and Feasibility– Show how this initiative will be run, and Show how this initiative will be run, and

how realistically it will workhow realistically it will work– Explain how you plan to implement itExplain how you plan to implement it

Be detailed. Think about sharing Be detailed. Think about sharing responsibilities. Explain about the responsibilities. Explain about the logistics. Show us that you have thought logistics. Show us that you have thought deeply about how to implement your deeply about how to implement your plan.plan.

A Closer Look at the CriteriaA Closer Look at the Criteria

• Budget and Budget PlanBudget and Budget Plan– Give estimates for each item, with a grand Give estimates for each item, with a grand

total.total.– Outline when/how the funds will be spent.Outline when/how the funds will be spent.

Show us that you’re using funds wisely, and how Show us that you’re using funds wisely, and how other funding/support/resources are being other funding/support/resources are being used as well.used as well.

A Closer Look at the CriteriaA Closer Look at the Criteria

• Come up with ways that you will help us Come up with ways that you will help us get the word out about HWIPget the word out about HWIP– Social MediaSocial Media– Newsletters (electronic or otherwise)Newsletters (electronic or otherwise)– Multimedia (short video clips?) Multimedia (short video clips?)

– Use the resources in your department, make it Use the resources in your department, make it realistic!realistic!

– See our HSE blog for a great example: See our HSE blog for a great example: http://blogs.ubc.ca/missionfitpossiblehttp://blogs.ubc.ca/missionfitpossible

A Closer Look at the CriteriaA Closer Look at the Criteria

• EvaluationEvaluation– How will you know your initiative is How will you know your initiative is

successful?successful?– Use tools that are already developed, Use tools that are already developed,

such as the Wellness Assessment that is such as the Wellness Assessment that is on SunLife’s website (for those on SunLife’s website (for those employees with benefits)- you can use it employees with benefits)- you can use it as a pre and post survey.as a pre and post survey.

Don’t Waste Your TimeDon’t Waste Your Time

Funds will Funds will notnot be granted: be granted:1.1. To fund operating expenses.To fund operating expenses.2.2. For activities not designed to benefit For activities not designed to benefit

staff and faculty.staff and faculty.3.3. For renewal applications (unless it has For renewal applications (unless it has

been a year since you were funded).been a year since you were funded).4.4. To conduct research-oriented To conduct research-oriented

activities.activities.5.5. For building renovations.For building renovations.

Get Your Application On TopGet Your Application On Top

Ensure that your application shows that:Ensure that your application shows that:– It promotes the longevity/health of the UBC It promotes the longevity/health of the UBC

workforce.workforce.– It focuses on promoting healthy behaviors.It focuses on promoting healthy behaviors.– It benefits as many people as possible.It benefits as many people as possible.– It is seen as having a long-term plan.It is seen as having a long-term plan.– It would not be funded by another It would not be funded by another

department/agency.department/agency.– It uses UBC sites/resources/expertise.It uses UBC sites/resources/expertise.– Your initiative will develop collaboration with Your initiative will develop collaboration with

faculty and staff and multiple faculty and staff and multiple departments/unitsdepartments/units

A Successful Route to A Successful Route to Developing a Health InitiativeDeveloping a Health Initiative

1.1. Identify an issue(s) (talk to your Identify an issue(s) (talk to your colleagues)colleagues)

2.2. Research the causes of such issue(s)Research the causes of such issue(s)

3.3. Research the various ways to intervene Research the various ways to intervene (early intervention, prevention and (early intervention, prevention and reactive initiatives)reactive initiatives)

4.4. Share the various ideas with colleagues, Share the various ideas with colleagues, assess the pros and cons of each.assess the pros and cons of each.

5.5. Work on your applicationWork on your application

Writing Successful Writing Successful ApplicationsApplications• Clear and concise (bulleted points, tables, Clear and concise (bulleted points, tables,

not long lengthy paragraphs)not long lengthy paragraphs)• Be specific.Be specific.• Research best practices and UBC resources.Research best practices and UBC resources.• Show what is going to be Show what is going to be

matched/provided/done without HWIP matched/provided/done without HWIP fundingfunding

• Show us how your initiative will be a model Show us how your initiative will be a model for others and what you will give us to help for others and what you will give us to help us promote HWIP in the futureus promote HWIP in the future

Questions to Ask YourselfQuestions to Ask Yourself

• How is this initiative preventing chronic How is this initiative preventing chronic disease or illness?disease or illness?

• Does it merely focus on physical health? Is Does it merely focus on physical health? Is there a way to expand the program to look there a way to expand the program to look at other dimensions?at other dimensions?

• How could it be more inclusive of all How could it be more inclusive of all abilities?abilities?

• What other partners from UBC (or outside) What other partners from UBC (or outside) could you include in the planning process?could you include in the planning process?

• Could this be a collaborative application?Could this be a collaborative application?

What is A Multidisciplinary What is A Multidisciplinary Committee?Committee?

• A group of like-minded applicants who A group of like-minded applicants who have been invited to join a committee have been invited to join a committee to collaboratively work towards a to collaboratively work towards a shared outcome, with shared funding.shared outcome, with shared funding.

• Applications are determined worthy of Applications are determined worthy of multidisciplinary status if they share multidisciplinary status if they share similar goals/program plans on similar similar goals/program plans on similar topics.topics.

Submitting Your ApplicationSubmitting Your Application

• Please submit only Please submit only oneone application. application.

• We prefer digital format, but you can We prefer digital format, but you can submit it via hardcopy if necessary.submit it via hardcopy if necessary.

• Please make sure to have your Please make sure to have your department/unit head sign it.department/unit head sign it.– If submitting a collaborative application, If submitting a collaborative application,

please have the signatures of the please have the signatures of the various departments/units involved.various departments/units involved.

Thinking Strategically to Thinking Strategically to Conserve ResourcesConserve Resources

• Create ritualsCreate rituals

• Share responsibilityShare responsibility

• Use existing programsUse existing programs

• Develop flexibilityDevelop flexibility

• Collaborate with like-minded departmentsCollaborate with like-minded departments

• Start with what is easyStart with what is easy

• Ask for help and for permissionAsk for help and for permission

• Use peer to peer influenceUse peer to peer influence

Resources from Health Resources from Health Promotion Programs that You Promotion Programs that You Can Tap IntoCan Tap Into

• Breastfeeding Friendly SpacesBreastfeeding Friendly Spaces

• Major Healthy UBC ProgramsMajor Healthy UBC Programs

• Lunch Time Healthy UBC ProgramsLunch Time Healthy UBC Programs

• Healthy UBC NetworkHealthy UBC Network

• Office Ergonomics Representative Office Ergonomics Representative ProgramProgram

Thank you for helping us Thank you for helping us to create a Healthy UBC.to create a Healthy UBC.

Suzanne Jolly, M. EdSuzanne Jolly, M. Ed

HSE Coordinator (Health Promotion Programs)HSE Coordinator (Health Promotion Programs)

Phone: 604-822-8762Phone: 604-822-8762

Email: Email: jolly@hse.ubc.cajolly@hse.ubc.ca

Website: Website: www.hse.ubc.cawww.hse.ubc.ca

Twitter: Twitter: www.twitter.com/healthyubcwww.twitter.com/healthyubc