Inspection of MGNREGA, TSC Toilets, IAY Awas, BNRGSK, BRGF works & Health Facility using

latest technology and user friendly m-governance tools

Implemented By :M. Nagarajan, IAS

District Development Officer Sabarkantha, Gujarat

Email address: ddo-sab@gujarat.gov.in 1

MOBILE INSPECTION SYSTEM FOR RURAL DEVELOPMENT WORKS

2District Sabarkantha & Arvalli - Gujarat

Tribal Taluka

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Geographical Location

73.39 East (Longitude)

23.03 North (Latitude)

Temperature40.5 C (Max.)

9.04 C (Min.)

Average Rain fall

750mm

Rivers Hathmati,Sabarmati,Khari,Meshwo,Vatrak,Mazum,Harnav

Area 739012 Hectare

Cultivable Area 456832 Hectare

Irrigated Area 230370 Hectare

Panchayat 746

Revenue Villages

 1372

Tribal Taluka Khedbrahma, Vijaynagar, Meghraj, Bhiloda, Poshina

Literacy Rate 76.6%

Seismic Zone Zone III

Facts About Sabarkantha District Panchayat

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Sabarkantha District Panchayat Profile

Description 2011

Actual Population 24,27,346

Population Growth 16.56%

Proportion to Gujarat Population

4.02%

Density/km2 328

Average Literacy 76.6%

Sex Ratio 950

Sex Ratio(0-6) 899 4

5 Tribal Taluka

BRGF District

High Priority District-Health

Field Reality

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Government of India

State Government

District Level

Taluka

Village

Problem Area Mobile Inspection System

Solution

The idea

• To use latest technology to eliminate delays and errors in

inspection and monitoring

• To use Tablet device to capture field work/ inspection

report

• To use pervasive cellular network to send reports directly

to district from the field.

• Minimum human intervention reduces the chances of

mistakes and provides valid and reliable data.6

Administrative Authority at Taluka & District Level

Work 1 – Awas

Work 2 – Toilet Work 3 – MGNREGA Work Any Other Work…7

Concept

Process Flow

internet

GSM/ GPRS

Server

Mobile Operator

Field inspection officer with Tab having Pre installed software

Instant Report in your inbox.

database

Access Reports from anywhere

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Key Benefits

• Planning – Implementation Feedback loop.

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Planning

Implementation

Key Features of System

1. Inspection through tab (mobile device), highly adaptive for all.

2. Capture the work stage details, Images and Videos of work

with other relevant data

3. Geo-tagging of work at various stage with GPS Coordinates.

4. Inspection order can be generated through system which is

mailed automatically to Inspecting officer and Ordering

authority.

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Key Features of System

5. Inspection report can be completed even without any

mobile network coverage

6. Inspection reports can be sent immediately through

GPRS connectivity

7. Reports are generated & emailed automatically to all

concern officer in pdf format.

8. Inspection report’s GPS Co-ordinate is linked with map

and it shows the location on the map.11

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Government to Citizen:

Citizen gets benefit as per grant Sanctioned by Government

for development work.

Quality and progress of development work has been

Improved.

Due to pre, mid and post inspection of development works

have increased communication between citizen and

government. So trust in government work system has

increased among citizens

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There is an improvement in reliability and validity of data for various development

works. So now district authority is able to do evidence based decision making.

With Mobile application inspection and monitoring of almost 77,000 development

works have been completed.

Details Collected:

• with photograph of beneficiary,

• beneficiary’s photo identification proof and

• development work with

• GPS tagging with

Optimal use of human resource.

District authority is now able to do desktop review with backend web application

and gives feedback to all level government servants.

Government to Government

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Due to completion of work in time payment for development

work has become speedy and transparent.

Corruption has decreased with use of Mobile Application.

Government staff from any department can do inspection of

any development work done in district.

This type of third party evaluation has reduced a chance of

corruption and false report submission.

Government to Government (contd)

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There is an improvement in efficacy and efficiency of

employees. Employees are able to complete inspection of all

works in time with minimum resource utilization.

Real time submission of report with GPS tagging has improved

authenticity of report submitted by employee.

District authority and all level other officers can easily monitor

progress of all development works with necessary information.

There is a reduction in paper work.

Government to Employee

Outcome of Mobile Inspection in all type of Works

1. Ground Truthing & Up to date information of all development

works executed/under- execution in all 13 blocks.

2. Online monitoring of progress of all development works

3. Avoid duplicity of work by mapping of GPS locations and analysis

4. Control the Quality of work by analysis of Videos and Photos.

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Outcome of Mobile Inspection in all type of works

5. Facility for various type of reports i.e. work wise, stage wise,

village wise etc.

6. Instant report and it’s comparison with previous report enables

us to know progress or delay in development works.

7. Auto Geo tagging of all development works ensures reliability in

execution and inspection of development work.

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Outcome of survey and inspection of spill over houses of IAY

1. Up to date information of progress of Houses.

2. Monitoring of payments distributed to beneficiary

A. Awas completed but installment pending

B. Advance installment given but awas is not yet started

C. Installment given but awas not completed upto

respective stage.

3. Toilet Availability Details 18

Outcome of survey and inspection of spill over houses of IAY

4. Year wise sanctioned works reports.

5. Stage wise report of all works

6. Instant Reports and their Comparison

7. Geo tagging of all works using GPS Coordinates

8. Captures photo of works progress status, beneficiary and

beneficiary photo id.

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Work flow

Ordering Authority

Inspecting Authority

Generates and send order of inspection

inspects and sends report

By Email &SMS

Uploaded to cloud server using Data Connectivity

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New Work registration

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Online Inspection Order Generation

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Inspection order email & SMS automatically

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Equipments provided -Tab, Internet, Software, App etc.

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Mobile Inspection App flow……

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

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Mobile Inspection App flow……(contd)

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Report View

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Detailed Individual Report

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PDF Report View

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Dashboard View

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Other Spin Off Benefits

1. Automated report generation & e-mailing of individual inspection reports and statements to authorities.

2. Google Map view of all Inspected Work.

3. Various Statistical reports as per user requirement

4. Charting facility with KPI Dashboards

5. Data can be used for planning of works – GIS based planning, Spatial analysis, Village Development planning

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• Automated report generation & e-mailing of individual inspection

• Can be viewed online anytime, anywhere 35

Map View Report shows Individual works location on Google Map with status

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Government Process Re-Engineering

• The picture of photo id of the beneficiary is taken and cross

verified with the id card number entered in the report.

• The reports are printed, reviewed authorised and kept in the

payment file of the work. 100% of all payments made only after

mobile inspection since 01 jan 2014.

• Works sanctioned by other authorities but implemented

through Taluka Panchayat are also covered now.

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Total Development Spend

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300 CRORES

Approx. Per year, across 13 Blocks

Total Inspections as on 14/05/2015 ………… 77001 Taluka wise details

Taluka No. of Inspection

Modasa 4527

Bhiloda 7525

Dhansura 3853

Malpur 5359

Bayad 5441

Meghraj 6851

Total 33556

Taluka No. of Inspection

Himatnagar 11552

Khedbrahma 12446

Prantij 5856

Talod 5269

Vadali 2530

Idar 4432

Vijaynagar 1360

Total 43445

Total Inspections as on 14/05/2015 …………73485Work wise details

Name of Work No. of Inspection

Toilet (NBA) 19665

Awas (IAY, SAY) 29142

C.C. Road 1890

MNREGA Work 3250

Other (BRGF) works 4945

BNRGSK 154

Kacha Makan 14439

Total 73485

Total Inspections of spill over IAY houses……12149

Taluka No. of Inspection

Modasa 356

Bhiloda 2434

Dhansura 9

Malpur 1369

Bayad 741

Meghraj 1495

Total 6404

Taluka No. of Inspection

Himatnagar 1215

Khedbrahma 3285

Prantij 428

Talod 598

Vadali 131

Idar 28

Vijaynagar 60

Total 5745

Total Survey of Kacha Makan as on 14/05/2015…….14439

Taluka No. of Survey

Bayad 1193

Dhansura 1118

Himatnagar 830

Idar 1383

Khedbrahma 4026

Malpur 1510

Meghraj 365

Modasa 1256

Prantij 1192

Talod 1566

Total 14439

Open Access to data for public at: www.dfs.skdp.in/visit

Good Governance

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Project Management Life-Cycle

Proposal Preliminary Sanction

Technical Sanction

Administrative Sanction

Work order

Work Progress/ Inspection

Completion Certificate

Interim Payment

Final Payment

Currently Mobile

Inspection Covers this

part

Pre

Mid

Post

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Future Plans

• Connecting Planning and Implementation seamlessly

• Publish Open Data in Data.Gov.in

• Linking benefits to Citizens across departments

• Integrating Works implementation, Public service delivery,

Planning and reporting.

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THANK YOU

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M. Nagarajan, IASDistrict Development Officer

Himatnagar - Sabarkantha, GujaratEmail: ddo-sab@gujarat.gov.in