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Rotary International is pleased to present this five-part webinar series to support the Rotary family in producing sustainable service projects. The series will highlight different strategies, best practices, and Rotary resources available to help clubs and districts undertake successful, sustainable service initiatives, using real-life examples from Rotarians. In this webinar (part 5 in the series) : • Learn about the importance of comparing project outcomes to original goals, and how to capitalize on lessons learned • Understand how to evaluate your project and maximize its sustainability • Learn about available Rotary resources to help you share your service project story with the world
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Lifecycle of a Service Project (Part 5): Evaluation and Promotion
Rotary International 20 May 2014
#Connect4Good
May 2014
WELCOME TO THE WEBINAR
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Sheena Lilly
Coordinator, Regional Membership Plans
Membership Development
Adam ArentsSupervisor, Learning TechnologyLearning and Development
May 2014
During today’s webinar
you will:
• Learn more about why
evaluation is important to
project success
• Hear tools and tips for how to
evaluate you project
• Learn how to effectively
promote your project
LEARNING OBJECTIVES
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May 2014
PARTICIPATING IN THE WEBINAR #Connect4Good
Getting connected to audio
Use the Audio pod to select Use Telephone
- or -
Use Mic & Speakers
* To improve sound quality, please close all unnecessary programs such as email, MS Office, etc. If you have a cellular device, please move it away from your computer.
May 2014
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
May 2014
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
May 2014
EVALUATING YOUR PROJECT
What is Monitoring & Evaluation, and why is it important?
– Monitoring is review that takes place during a project
– Evaluation is a timely and comprehensive look at the project during implementation and after the project is completed
– Why does it matter?
May 2014
EVALUATING YOUR PROJECT
When does monitoring and evaluation start?
– Monitoring and evaluation truly begins at the project design phase
– Determine what you want to do and how you can have an impact through a community needs assessment
• Then figure out how you can measure it
May 2014
EVALUATING YOUR PROJECT
What does Rotary expect?– Funded –
• Reports must include total number of beneficiaries plus one standard measure selected at the time of application
• Up to 10% of budget allowed for monitoring and evaluation costs
– Unfunded – • There are no formal requirements, but it is still
a best practice to collect and report monitoring and evaluation data
May 2014
EVALUATING YOUR PROJECT
What does a good monitoring and evaluation plan look like?
1. Less is more2. Measures match core project components3. Measures tie directly with the project’s
anticipated impact4. Mixture of types of measures5. Resources are dedicated to monitoring
and evaluation activities
May 2014
PROMOTING YOUR PROJECT
Why should we promote our project? How is evaluation connected to promotion?
– Promoting your project is your opportunity to tell Rotary’s story
– Use your monitoring and evaluation data to document success and provide tangible proof of your accomplishments
May 2014
PROMOTING YOUR PROJECT
What resources can help me document and promote my project?
• Fellow Rotarians/club and district
officers
• Club and district newsletters
• Rotary Public Image Coordinators
• Rotary systems
• Brand Center
• Rotary Showcase
• Social media
May 2014
POLL
MAY 2014
Meet our panelists
May 2014
MEET OUR PANELIST
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Tristam JohnsonRotary Club of Brattleboro Sunrise, Vermont, USADistrict 7870
May 2014
MEET OUR PANELIST
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Michael BarringtonRotary Club of Concord, California, USADistrict 5160
MAY 2014
Evaluation and promotion in your projects
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
Monitoring Evaluation
Timing Takes places continually throughout project implementation
Assess the entire cycle
Purpose Represents an integral part of project management
Reviews achievements of the project and examines if the plan was the best one to achieve the expected outcomes
Focuses on project implementation comparing actual deliverables with what was planned
Measures achievements plus positive/negative and unintended effects
Looks for lessons learned from both success and failure; looks for best practices that can be applied elsewhere
Facilitator
Usually done by those directly involved in the project
Can be conducted by an independent outsider who can be impartial in consulting with project staff
Practical differences between monitoring and evaluation
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
MAY 2014
Cadre perspectives
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
ADDITIONAL ROTARY RESOURCES
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Rotary.org resources• Rotary Club Central• Showcase• Rotary Grants• Brand Center• Global grant materials
– Grant Management Manual
– Global Grant Monitoring and Evaluation Plan Supplement
MAY 2014
Your service project tips#Connect4Good
MAY 2014
Questions#Connect4Good
MAY 2014
Thank you for attending today’s webinar!Register for upcoming webinars and view recordings here:
www.rotary.org/webinars
