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“COUNCILS' IMPLEMENTATION OF DIGITAL SIGNATURES ON-PREMISE AND CLOUD / HOSTED SOLUTIONS” The need for electronic signing of documents as part of an electronic business workflow is evident, and its adoption is gradually expanding to Local Government. City Councils continually look for legally binding and secure ways to cut costs, streamline and speed up business processes, stop the printing, scanning, binding and other handling of paper, and provide an efficient service to rate payers. This session will showcase successful implementations of Cloud and On-Premises digital signature solutions in New Zealand and Australia, and the resulting benefits for Councils' staff, suppliers, and residents.
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TME Consulting| 0800 55 33 66 | www.digitalsignature.co.nz | [email protected]
TME – The Digital Signature Company
Digital Signatures
ALGIM 29 July 2014
Mike Eyal
www.DigitalSignatures.com.au
Paper Related Costs Add Up
The average paper document is copied 9-11 times at a cost of ~ $18 and filed at a cost of ~ $20, plus the added cost of storage, media, space, postage and distribution…
Pfizer estimates the cost of one "wet signature" at $30 (including time to track down the signer, plus storage and scanning costs).
A typical $100 million building project generates 150,000 separate documents: drawings, contracts, purchase orders, RFIs and schedules.
The average cost of Fortune-500 paper documents is estimated at $10 per document.
The AEC industry spends an estimated $500 million or more each year moving plans from one discipline to another via such courier services as FedEx
Before Digital Signatures
Need signatureson more than
halfof their
documents
Add more than 1 day to their processes
just to collect signatures
Print more than half
of their documentsjust to add signatures
Source: AIIM 2012 Digital Signatures Survey
Outgoing Mail
Council invested
EDMS,ECM,Scanners,Printers
After Digital Signatures
Source: AIIM 2012 Digital Signatures Survey
A Digital Signature Primer & Legality
www.DigitalSignatures.com.au
Traditional Wet Ink Signatures
Digital signatures (Server Based PKI)
Electronic Signatures
Digital Signatures (Traditional PKI)
Digitised Signatures (Signing Pads)
Electronic Signatures
Electronic vs Digital Signatures
Digital Signatures
A digital signature is...
Graphical signature
Visual indicatorNod to convention
Public Key Infrastructure (PKI)
Validates Identity
Hash Algorithm
Fingerprints content
How do digital signatures work?
Getting a Private and Public Key
What Makes It Legal?
Identifying the Signatory
Signatory’s intent
Document integrity
Meeting the Legal Requirements
Rick SheraPartner and Solicitor
Lowndes Jordan
We are confident that the systems used by Secured Signing ensure that the
electronic signatures produced meet the legal requirements for a signature .
In fact, the security and logging facility, in our view, provides better authenticity than many of the methods by which documents are now commonly signed and exchanged.
So, unless there are specific laws dictating that a document can only be signed in a
particular way, any form of contract can be signed using Secured Signing.
No capital costsDemand based
pricingDemand based
rolloutRapid startup
Low risk
ContractsLeasesFormal agreementsRecruitmentOnline forms and documents
Integrated to desktop applicationsIntegrated to your directoryBatch processingCapital purchaseSmall IT projectInternal SignatoriesOutgoing MailPro forma documentsDocuments generated by ERP etc...
Seal documents & forms Non-forgeable signatures
Worldwide
verifiabilityLegal
complianceQuick ROI
with low TCO
Easy to use simple to deploy
Totally paperless
Business Benefits
Expedite processes
Mike Eyal NZ Free Ph:0800 55 33 66
www.DigitalSignature.co.nz
Thank You
