Delaware County, OH BoE Bootcamp Training

PowerPoint Presentation

Bootcamp TrainingOpening and Closing

Summer 2016

1. Unlock the Storage Cart with the key found in office supply bag in the small manila envelope.2. Remove and compare Storage Cart green security seal number to pre-recorded number on iVotronic Security Certificate (Form 1911-B). Put cut seal in VLM bag.iVotronic Setup

Note: The 1st iVotronic to be taken from the cart has been specifically programmed for ADA voting. This iVo will be marked with a green label and will need to be set up so that the access route to the iVo is at least 36 inches wide and there is a 60 inch diameter clearance behind the unit.

3. Open the bars and lower the ramps.4. Remove the iVotronics from storage cart.

iVotronic Setup (cont)

5. If iVotronics have colored dots next to identification label, arrange iVotronics so they are grouped according to color.6. With the wheels down, roll iVotronics to desired location.


iVotronic Setup (cont) 7. Lay the iVotronic down so that the wheels are touching the floor, facing away from you, and legs are on the top side.

8. Carefully pull legs away from center. Do not force legs open. The legs will resist further opening once they are fully opened.

9. Lean the iVotronic forward so that it rests on the legs.

10. Lift iVotronic up and away from you to position it. When correctly positioned, the unit snaps into place and is at a 45 degree angle away from you. BE CAREFUL NOT TO PINCH YOUR FINGERS WHEN LIFTING UP BOX PORTION.


11. Unwrap iVotronics power cord and plug it into a wall receptacle or a supplied power cord.Make sure power strip is turned on and wall receptacle has power.You may connect power cords from one machine to the next (AKA Daisy Chain), or plug each one into a receptacle separately. Look down at power strip on the back of the iVotronic to verify the red light is on. This confirms you have power.

12. On Tuesday Morning, cut the RED seal on door and open the two doors until they stop. Doors will resist further opening once they are fully opened


At the beginning of the day, fill in the Public Count Numbers. If the Public Count number is anything other than zero, call the BOE immediately!Where to find content for iVotronic Security CertificateAt the close of day, fill in columns 6, 7, and 8.

Arrange iVos by column #2 or #4 on the Ivotronic Security Certificate. This helps organize iVos and avoid skipping machines when you set up and close.**VLM BINDER

Open Ivotronic Quick Reference Guide.FRONT

Yellow Master PEB(s)Yellow Master PEBCancelYellow Master PEBYellow Master PEBYellow Master PEBYellow Master PEBPrintPrint

Opening the iVosFollow step-by-step Ivotronic Open/Close Quick Reference Guide.Opening machines Use YELLOW PEB.Zero tape. VLM WILL RUN ZERO tape during initial set-up.

Public counts!! Record this on your Ivotronic Security Certificate. This should be 0 for all machines.

Multiple PrecinctsA location may have multiple YELLOW PEBs.

The iVos and YELLOW PEBs will have a colored dot ( ) on them.

Match PEB dot colors to dots on the iVos.

Use the same YELLOW PEB to close as to open.

Have enough teams to do set-up of iVos simultaneously.

Youth at the Booth/Nov 201211

Checking Public Count

Checking Public Count

0Checking Public Count

**VLM BINDER

Chain of Custody - Before opening the Polls S.C.03/11/2016543210J.D. 120543210J.D. J.S.These TWO must be same numberThese TWO must be same numberNumber on your teams Poll Pad case

Presiding PEO and PEO of opposite party initial 120They pick up supplies for your precinct. 03/15/2016

Number BOE Assigns**VLM BINDER

Report to your assigned drill sergeant! Breakout Session:Questions?

Setting up Machines and Opening

Its Now 6:30 a.m. Voters may be waiting to vote.

iVos should be ready for voting. You must have at least one iVo ready for voting.

During Election Day Use ALL MachinesVary iVo machine usage all day. This balances usage of paper rolls.

IF ZERO TAPE HAS NOT BEEN RUN:Mid-morning - Run Zero Tape Check the Auxiliary Printer to see if at least 2/3 of the paper roll is left.Rover or VLM will run zero tape to ensure all iVos were opened and will place in the Red Team ONE PEB bag.

Printing a Zero TapeUse the Yellow PEB that was used to open the iVos.

Enter the Terminal Menu by holding the Vote Button and inserting the Yellow Master PEB.

Select Election Services option.

Printing a Zero Tape 4. a) Enter password. b) Select Print Polling Location Zero Tape option.

Printing a Zero Tape 5. Follow screen prompts.

Printing a Zero TapeNotes: Do not connect the auxiliary printer to the iVo until you reach the Print Cancel Screen.Repeat for each Yellow Master PEB. Return Yellow Master PEB and Zero Tapes to VLM.

The following THREE VIDEOS will illustrate an iVo:that is working properly one that is jammingclearing a jamREMEMBER TO LISTEN AND LOOK AS YOU WATCH THESE ILLUSTRATIONS. On the 2ND slide WATCH if the paper is advancing and LISTEN for the different sounds. The 3RD slide shows what happens to the REAL TIME AUDIT LOG (RTAL) when there is a JAM.

As the Day ProgressesCheck Public Count to see if any iVos need their RTAL Paper changed (100 or more voters change the tape).Make mental note of any iVo you think may need to be watched for jams. Tell poll workers to LISTEN and WATCH for unusual sounds coming from the iVo.

VIDEOWorking Properly

VIDEOWorking Properly (Short)

VIDEOJamming (long)

VIDEOClearing Jam

Replacing Paper Rolls in iVos

Remove the old roll by placing your thumbs on the top of the roll arms.

Remove the seal and unlock the RTAL (Real Time Audit Log) using the smaller key on the ring with the cart key. (Save the used seal to put on VVPAT roll after it is removed). Release RTAL by pulling on the Pull to Release Bar.


Make sure the blank feed roll gear is on the right side so it matches the drive gear.

Lift paper release switch on the back left of the paper roll to permit the paper to be easily inserted into the drive roll. When paper is inserted through the roll, engage the paper release switch and press the rapid advance lever on the left side of the paper roll.

Run your finger nail over the paper to see evidence it is going to print on the proper side. If there is not a dark line made by swiping your finger nail, the paper needs to be installed on the opposite side.


See that the paper roll is taut by pressing the slow advance button on the upper right of the paper roll holder.

Record the old and new blue tamper tape on the back of the Tracking Cancel Ballot forms.

Now, lets watch a video on replacing a paper roll

VIDEOReplacing Paper Roll (words)

Close the doors promptly at 7:30 PM. All voters who are in line by 7:30 P.M. to vote are permitted to cast a ballot.RED PEB is inserted in an iVotronic which has reached the Official Closing Time of 7:30 P.M., the Close Option Menu will display. Select Exit This Menu each time to start a ballot for the voter. When closing, you will have one iVotronic Security Certificate (Form 1911-B) for each Yellow Master PEB. Print one results tape set for each of the Yellow Master PEBs. Add together the pollng location public counts from each tape when completing your balancing.

DO NOT INSERT OR REMOVE THE YELLOW PEB UNLESS INSTRUCTED.

CLOSING PROCEDURES

Closing the MachinesUse only YELLOW PEBs. Remember to match the colored dot ( ) on the PEB to dots on the iVos at multiple precinct locations.

Set up portable printer. (DO NOT PLUG IN until instructed)

Insert YELLOW PEB into first machine you opened in morning.

Remember AGAIN to use the SAME PEB to close each machine as you used to open that one33Youth at the Booth/Nov 2012

MOST EFFICIENT WAY TO CLOSE iVOsTime can be cut by 70% by splitting iVos into groups, closing simultaneously with a bi-partisan team, and having a results tape for each group. This would be for larger locations and be based on the colored dots. Each group will have its own printer. The illustration below shows 3 groups of 6 iVos.

( )

( )

( )(**NOTE** Actual number of teams could vary depending on total number of iVos)

Bi-partisan team ONE - Sally and JohnBi-partisan team THREE - Fred and JoeBi-partisan team TWO - Jane and Mark

MOST EFFICIENT WAY TO CLOSE iVOs (cont.)

3 Bi-Partisan Teams closing SIMUTANEOUSLY with 3 results tapes with 3 separate printers.

1. Insert the Yellow Master PEB into the iVotronic and select Close the Polls.2. The terminal will display the message: DO NOT REMOVE THE PEB. Leave the PEB in the iVotronic until instructed to remove it.

Closing the Machines

3. Remove the PEB when this screen appears:

4. When closing is complete, touch the screen and the terminal will power down.

Insert the PEB into the next terminal and repeat the steps for the remaining iVotronics.Closing the Machines

Printing Results Tape- Perform ONLY on LAST iVo of each group. - Stop and take your time. Follow the Process carefully. Watch prompts on screen!

- iVo Prints 2 copies (1 copy is hung at location, the other copy is returned to BOE)

Yellow Master PEB(s)PrintCancelYellow Master PEBYellow Master PEBYellow Master PEBYellow Master PEBYellow Master PEBPrint

Results Tape

SAMPLE

In the previous example THREE results tapes would be generated. Add the 3 together for a total.The number of results tapes will vary depending on the number of closing teams.

AFTER All Reports Are Printed, whats left to do?Remove the blue flashcard door sticker located on each iVo and place it on Used Flash Card Door Seals sheet. Remove the flashcard from each iVo and place in BLUE storage wallet in the RED PEB bag.Remove paper roll from each iVo and place it in GREEN Bag.

**NOTE** DO NOT REMOVE FLASH CARDS OR PAPER ROLLS UNTIL YOU HAVE BEEN INSTRUCTED.

Chain of Custody - Closing the Polls S.C.03/11/2016543210J.D. 120543210J.D. J.S.010305095734Jane SmithTony Orlando (VLM) John Doe Jane SmithDemocrat and Republican return team sign here 120 120

03/15/2016

Democrat and Republican verifying seals sign here 1

Number on your teams Poll Pad Case must match

Lock these bags with your RED seals. Record their # hereTeam # of your black bag

**VLM BINDER*** Place all CHAIN OF CUSTODY FORMS from TEAMS and VLM in VLM BINDER

Breakout Session:Questions?

Shutting Down Machines and Closing

The Absentee Vote Center is opened until 6pm tonight. Were always looking for Precinct Election Officials, so if you know someone who may be interested, please refer them to our office. Thank You for working!

THANKYOU

TROOPS!

Offer to answer any final questions. 43

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Delaware County, OH BoE Bootcamp Training