World e-Parliament Conference 2016#eParliament28-30 June 2016 // Chamber of Deputies of Chile // Valparaiso

LEGISLATIVE DOCUMENT MANAGEMENTPARLIAMENT OF GHANA - SHIRLEY-ANN FIAGOME DIRECTOR OF ICT

Legislative Document ManagementParliament of Ghana

Currently not using any XML SolutionA donor funded project to implement a document management system using XML has been delayed.With or without open data technologies the need for an open and transparent Parliament still exists. We use what we have to ensure this.

Document produced and published on the website

Hansard – Official Report Order Paper Votes and Proceedings Business Statement Bills and Acts

How our Hansard is produced

Two systems running concurrently Reporters sit in the Chamber

and record shorthand in 10 minute shifts using Sony IC digital recorders

Transcription on their desktop computer in Microsoft Word.

The Audio Visual department records and post 10 minutes takes in a file share for reporters.

A 40 minute take is also posted for the sub editors who do the collation.

The Hansard Processes

The Hansard Process Continued

Final Document converted from word to Pagemaker printed and stapled.

Placed in a shared folder. ICT department converts final

document to PDF. Document is posted to the

website, sent by email to MPs Document also loaded onto

Bosch DCN units in the Chamber

Table Office Documents

Order Paper Votes and Proceedings Business Statement Agenda

Documents are derived through a consultative Process

Final Documents produced using Microsoft word

Converted to PDF by table office

Sent by email to MPs Uploaded to

Parliament Watch app

Bills and Acts of Parliament

Bills are from the executive

Drafted by the AGs department

Printed and delivered in both hard and soft copies to the Table Office

Uploaded to the Website

App Bosch Multimedia system in the chamber

ACTS are published and gazetted by the assembly press.

Open & Transparent Parliament

What we are committed to ensuring that our Parliament is as open and transparent as possible

Instead of technology we must focus on the processes, the human processes, organization of staff, that they all know well what to do and how to do.

Conclusion

 Due to the high cost of open data technologies many legislatures cannot easily implement systems that enable open data and have to operate in the similar way.It is important as conference participants that we have to work together to make the access to the technology better and sustainable, for example through inter-parliamentary cooperation, and technical assistance.