Presentation Title HereAdditional Line if Needed

Transportation Infrastructure Capital Acceleration Program

January 27, 2016

Background

Local streets (residential)1507 LM

Over 3060 LMof pavement

1 lane mile (LM) = 10 foot width of pavement x 1 mile

49%

34%

17%

Primary Streets (major arterials)1043 LM

Secondary streets (minor arterials, collectors) 510 LM

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Background

2014 Pavement Condition Index (PCI) is measured on a scale of 0 (failed) to 100 (excellent). Average PCI = 65 (Fair)

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Program GoalsTo systematically improve the condition of Cincinnati’s streets to enhance safety and the quality of life in our neighborhoodsImprovement will be accomplished by rehabilitating the worst streets in our neighborhoods and maintaining existing street assets currently in “good’ or better condition through increased preventative maintenance activities.

Improvement is measured by increases in the citywide pavement condition index and decreases in the percentage of streets, by area, in “poor” or worse condition.

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Program GoalsFor purposes of planning, funding, and tracking, the program is composed of 3 significant parts:

1. Traditional City Capital-funded Street Rehabilitation,

2. Capital Acceleration Program-funded (CAP)Street Rehabilitation, and

3. CAP-funded Preventative Maintenance (consisting of preventative maintenance applications with a useful life greater than 5 years.)

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Funding Plan

City Capital FY16 $15,376,100

Grants$2,335,081

CAP FY16 $14,600,000$10,600,000 Available 2/1/16 +/-Rehabilitation

$4,000,000 Available 2/1/16 +/-Preventative Maintenance

$1,362,500 Available 7/15/16OPWC Colerain Ave

$972,581 ODOT Let 1st - Q CY16ODOT Urban Paving Grant

$12,177,800 Currently Available

$800,000 Currently Available

$2,398,300 Available 2/1/16

Street Rehab & CAP Acceleration

ProgramFY16

CAP R

ehabU

rban

Pa

ving

City

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Funding PlanThe CAP will provide $69.0 Million over the next 6 years; with over 40% of the funding available inthe first 2 years of the program. This “front-loading” will accel-erate improvements to the pavement conditions and help stem the tide of deterioration.

FY16 FY17 FY18 FY19 FY20 FY21

CA

P Fu

ndin

g (in

Mill

ions

of $

)

$14.6 $14.4

$11.4 $11.1

$9.0 $8.5

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Street Selection ProcessStreet Rehab selection involves a number of factors, including funding allocations, rehabilitation cycle year, anticipated utility or development conflicts, and pavement condition. Street rehab focuses on rehabilitating streets in the worse condition. Funding is allocated based on the percentage of streets in “Poor” or worse condition in a given neighborhood.

If a street is scheduled for major utility work, or redevelopment activity, rehab may be postponed.

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2016 Street Rehabilitation Program

College Hill, Mt. Airy

12.8 LM

13.3 LM

9.8 LM

10.8 LM

13.9 LM

California, E. Walnut Hills, Hyde Park, Oakley

Corryville, CUF, Heights, Mt. Auburn, Walnut Hills

Saylor Park, S. Fairmount, Westwood

Boudinot Avenue –Westwood

Bid Date AwardEst. NTP

ActualNTP

11/3/15

11/18/15

8/19/15

8/28/15

3/15/16

3/15/16

3/25/16

4/15/16

4/15/16

Lane Miles (LM)CompleteNeighborhoodsCIP

1

2

3

4

11

1/7/16

B

$2,715,800

$3,050,440

$2,057,900

$2,150,430

$3,095,880

2016 Street Rehabilitation Program

$2,272,581 Glenway Avenue, Kellogg Avenue, and River Road

3/1/16

7/1/16

5/1/16

7/1/16

Est. Bid Actual AwardEst. NTP

ActualNTP Lane Miles (LM)CompleteGrant & Neighborhoods

OD

OT

OPW

C $2,725,500Colerain Avenue (Leeper to North Bend)

8.2 LM

10.0 LM

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2016 Street Rehabilitation ProgramThe 2016 Street Rehab CIP experienced increasing costs with each project bid, averaging 22% over planning budgets. These increases will result in fewer streets being paved under the program. Costs per lane mile grew from $176,000/LM to an average $214,000/LM for 5 traditional CIP contracts.

Key drivers in these price increases include a better overall economy with increased public and private market demand for construction services, reduced competition, labor costs, and aggregate (gravel) costs.

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Rising Costs: A New ApproachTo address these rising costs, a new procurement process - a single competitive request for proposals - was needed to control costs. A single competitive request for proposals (RFP) allows for some cost negotiations, helps deliver better prices through increased competition, and allows the City to potentially “lock in” pricing for multiple years’ projects to hedge against inflation.

A competitive RFP still requires significant inclusion based on the new MBE/WBE program, and can actually reward competitors in the RFP evaluation process for exceeding the published goals.

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Rising Costs: A New ApproachThe RFP will include multi-year pricing to allow the City to lock in certain unit prices for up to two additional years. The RFP includes escalation items for labor, fuel, asphalt, and concrete work in years two and three. Some lump sum pricing items (i.e., Maintenance of Traffic) will have to be resubmitted and negotiated with the new proposals and work assignments.

Since this RFP has the potential to cover all the work within the Rehab CIP and CAP program for the renewal years, the city will have the option to make more than one award. The work assignments in years two and three will be awarded based on an abbreviated RFP process for the selected contractors.

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49.0 LM

2016 Capital Acceleration Program

Avondale, Corryville, Evanston, KennedyHeights, Madisonville, North Avondale, Northside,Pleasant Ridge

Est. Bid Actual AwardEst. NTP

ActualNTP Lane Miles (LM)Complet

eNeighborhoodsCIP

51/29/16 5/2/16

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Overall 2016 Street Rehab & CAP Schedule

ProcurementDevelop Overall Street Rehab Procurement Plan and Schedule

Bid CAP CIP RFP Street RehabBid/Notice to Proceed CIP #1 8/19 3/15Bid/Notice to Proceed CIP #2 8/28 3/15Bid/Notice to Proceed CIP #3 11/3 1/25Bid/Notice to Proceed CIP #B 11/18 4/15Bid/Notice to Proceed CIP #4 1/7 4/15Colerain Avenue Rehab SCIP 7/1 7/1Urban Paving (HAM-50/VAR-17.98/VAR)(Glenway/Kellog/River Rd.) ODOT 3/1 6/4

Bid CAP CIP RFP CAP RehabBid/Notice to Proceed CAP #5 1/29 5/2

Develop CAP Preventive Maintenance Procurement Plan and Schedule

Begin bidding individual contracts CAP PMBid/Notice to Proceed CIP CAP PM #1 2/29 6/6

CommunicationsDevelop point of contact materials to identify CAP projects 8/15Determine procurement process (contract- or owner-supplied) Develop public relations/communication plan to optimize CAP visibilityCAP CIP Kickoff Event 4/15CAP PM Kickoff Event 5/15

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InclusionInclusion goals for the CAP RFP were generated by the Department of Economic Inclusion and are based on “work types” and contractor availability in the market place. The RFP was issued with a MBE goal of 9% and a WBE goal of 1%.

Proposals that don’t meet the goals can be considered non-responsive.

Current 2016 CIP contracts were bid prior to the start of the MBE/WBE program and were bid with the City’s Small Business Enterprise goals of 30% participation in subcontracting.

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Pavement ManagementA pavement management plan will determine the most advantageous and cost effective preventative maintenance procedures to apply to specific streets to extend their pavement life.DOTE executed a task order with INFRAME, a SBE professional service consultant, to rate all 940 center line miles of our city streets through a state-of-the-art digital rating process.

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Pavement ManagementINFRAME will:

• Develop a comprehensive pavement management plan, recommendations for preventative maintenance.

• Complete pavement ratings and plan by 1/20/2016, however, the consultant report contained errors in the data; and they are in the process of revision.

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Preventative MaintenanceCurrently, the City performs little preventative maintenance.

CAP will provide $4,000,000 to keep streets currently in “good” condition from declining into the “fair or poor” range through cost effective processes to extend pavement life.Similar to the CAP Street Rehab approach, DOTE, with Purchasing and Economic Inclusion, is developing Preventative Maintenance RFP based upon historical data and the INFRAME draft recommendation.

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Preventative Maintenance

29%

23%

14% 14%14%

5%1%

Pavement Area by Condition

Failed Very Poor

Poor Fair Good VeryGood

Excellent

About half of all pavement area is in good or better condition. Preventative maintenance will prevent further deterioration.

“GOOD” OR BETTER

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Pavement Management

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Age in Years (Time sine Construction / Rehabilitation)

Pave

men

t Con

ditio

n

Preventative MaintenanceThe INFRAME report identifies several preventative maintenance treatments that can be used:

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Fog SealRejuvenators

Crack Seal

Chip SealCape SealSlurry SealScrub Seal

MicroSurfacing

1-33-51-3

Number of Years

5-7

2-6

5-7

5-7

2-6

7-95-105-10

ThinlaysCold-in-place RecyclingHot-in-place Recycling

LOW COST < $1.50/SYUse on very good–excellent streetsPCI = 81 to 100Not Capital Eligible

MED. COST < $8.00/SYUse on good–very good streetsPCI = 68 to 81Preferred

HIGH COST > $9.00/SYUse on fair-good streetsPCI = 60 - 70

Preventative Maintenance

Preventative MaintenanceA competitive RFP will be issued February 29 and proposals due March 31, 2016. A Notice to Proceed to be issued in June 2016. The RFP will include at least the following four preventative maintenance treatments:

CAP PM Type #1: Slurry Seal

CAP PM Type #2: Chip Seal

CAP PM Type #3: Micro-surfacing

CAP PM Type #4: Light Cape SealAs certain preventative maintenance procedures are weather and temperature sensitive, starting dates for actual work will vary. Fortunately most procedures are short in duration and all preventative maintenance work will be complete in CY16.

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Preventative MaintenanceStreets for preventative maintenance treatments were selected from street groups with the following characteristics:

Minor Arterial, Collector, & Residential Streets (No state routes nor major arterials)

PCI Values between 68–81 (“Good” – the low end of structurally sound streets)

Streets in the Zone 1 Rehab Cycle (To avoid conflicts with Street Rehab/CAP construction in Zones 2 & 3)

No utility conflictsFinal treatment types will be assigned to individual streets after receipt of bids to determine the most advantageous and cost effective value for the street’s condition.

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Preventative MaintenanceA competitive RFP will be issued February 29 and proposals due March 31, 2016. A Notice to Proceed to be issued in June 2016. The RFP will include the following four preventative maintenance treatments:

CAP PM Type #1: Slurry Seal

CAP PM Type #2: Chip Seal

CAP PM Type #3: Micro-surfacing

CAP PM Type #4: Light Cape SealAs certain preventative maintenance procedures are weather and temperature sensitive, starting dates for actual work will vary. Fortunately most procedures are short in duration and all preventative maintenance work will be complete in CY16.

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TBD

Preventative Maintenance

4 PM TypesCycle Zone 1

Est. Bid Actual AwardEst. NTP

ActualNTP Lane Miles (LM)CompleteMaintenance TypesCAP

1 2/29 6/6

29

0 0 0

Cycle Zone 1 includes the neighborhoods of Bond Hill, Clifton, Columbia Tusculum, Corryville, CUF, East Price Hill, Heights, Hyde Park, Linwood, Lower Price Hill, Mt. Auburn, Mt. Lookout, Mt. Washington, Roselawn, Spring Grove Village, West Price Hill, and Winton Hills, and contains approximately 100 LM of streets rated between 68 – 81.

Communications & BrandingTo clearly demonstrate the benefits of the this additional investment, CAP-funded projects will carry special branding. This branding will help identify the places and people that benefit from the new infrastructure commitment.• New materials for the web site • Press events – April (Rehab) and May/June (PM)

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Questions?

Questions?

Appendix1) Master Schedule / Tracking Spreadsheet

2) Monthly Construction Updates

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Master Schedule / Tracking

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Monthly Construction Updates

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