Archives Collection Portfolio Project

Jennifer Wiley’s Fox Chapel Area High School Spring Musical CollectionJennifer Wiley

IST 628Dr. Lavender

4/27/11

Collection Survey

Introductory Thoughts:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection was left as

closely structured to original order as closely as possible. The series became evident very quickly upon examination of the collection. Miss Wiley kept photographs, shots both on stage and backstage, from the productions she was a part as well as notes from friends congratulating her on a job well done after the performances. She also held onto programs from the shows she was a part of, both as a cast member and as a member of the stage crew. There were also a few costume items, one full outfit and one hat, that were worn by Miss Wiley during her performances. Two miscellaneous memorabilia items were also included, one doorknob from the set of the Wizard of Oz in 2004 signed by Jennifer and some other cast members and a shadowbox commemorating her achievements within the choral department, including participation in the spring musicals. Additionally, there were some digital images from various stages of the production process of her senior showing of Seussical the Musical in 2005. Necessary preservation steps for the collection have been noted, though in general the items are in good condition. In order to fill some gaps that became apparent in the survey of the collection, it is hoped that the Fox Chapel Area High School and the Wiley family may be able to donate additional items. The Wiley family wishes to preserve this collection for sentimental reasons, but also hopes that the materials may be of use to researchers interested in theater, especially high school musicals.

The Collection:Repository: The Wiley Collection Archives

Record Group:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection

Series 1: PhotographsBox 1, Folder 1: The Wizard of Oz (Photographs)

Item 1: “Dorothy” and “Munchkins” dancing on stage during dress rehearsal (2004)

Item 2: “Dorothy” and “Munchkins” cowering on stage during dress rehearsal (2004)

Item 3: Wiley backstage in “Citizen of Oz” costume (2004)

Box 1, Folder 2: Seussical the Musical (Photographs)Item 1: “Whos” onstage during dress rehearsal (2005)Item 2: “Mayzie” onstage during a performance (2005)Item 3: “Jojo” and “Cat in the Hat” on stage during a performance

(2005)Item 4: Cast onstage during curtain call (2005)

Series 2: NotesBox 1, Folder 3: Bye Bye Birdie (Notes)

Item 1: Note to the entire cast and crew from “Rosie” (Kirsten) (2003)

Box 1, Folder 4: The Wizard of Oz (Notes)Item 1: Personal note of congratulations to Jennifer from Margot

(2004)Item 2: Personal note of congratulations to Jennifer from Alli

(2004)Item 3: Personal note of congratulations to Jennifer from Lindsey

(2004)Item 4: Personal note of congratulations to Jennifer from Hannah

(2004)Box 1, Folder 5: Seussical the Musical (Notes)

Item 1: Personal note of congratulations to Jennifer from Ashley(2005)

Item 2: Personal note of congratulations to Jennifer from Cindy(2005)

Item 3: Personal note of congratulations to Jennifer from Mom(2005)

Item 4: Personal note of congratulations to Jennifer from Lindsey(2005)

Item 5: Personal note of congratulations to Jennifer from Hannah(2005)

Series 3: ProgramsBox 1, Folder 6: Programs

Item 1: Program from Bye Bye Birdie (2003)Item 2: Program from the Wizard of Oz (2004)

Series 4: Costume PiecesOversize 1: Costume Pieces

Item 1: Munchkin hat from the Wizard of Oz (2004)Item 2: Circus romper from Seussical the Musical (2005)

Series 5: Miscellaneous MemorabiliaOversize 2: Miscellaneous Memorabilia

Item 1: Doorknob from the Wizard of Oz set (2004)Item 2: Shadowbox (2005)

Series 6: Digital ImagesDigital JCO Database: Seussical the Musical (2005)

Item 1: Collection of flowers, balloons, and cards from friends and family following performances

Item 2: Wiley and friends backstage in “Who” costumesItem 3: Wiley and friends backstage in “Who” costumesItem 4: “Whos” posing backstage with a wall marked with lipstickItem 5: Wiley and friends at cast party at Boyd Community CenterItem 6: Cast members at cast party at Boyd Community Center

Series Inventory Form

1. Date Prepared: 2. Series Location:

3. Series Title: 4. Inclusive Dates:

5. Volume: 6. Finding Aids:

7. Item Description:

8. Annual Accumulation: 9. Frequency of Use:

___At least once a month___Less than once a month___Never

10. Medium:

___Paper___Digital___Photographic Media___3D Artifact

11. Arrangement:

___Alphabetical (name)___Alphabetical (subject)___Geographical___Numerical___Chronological___Original Order___Other (specify):

12. Form

___Letter___Cardstock___Digital___Other

13. Physical Condition:

___Good ___Fair ___PoorComments:

14. Relationship to Other Records:

___DuplicateLocation of original item:

Series Inventory Form1. Date Prepared:4/22/2011

2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 1 & 2

3. Series Title:Photographs

4. Inclusive Dates:2004-2005

5. Volume:2 Folders

6. Finding Aids:EAD

7. Item Description:Box 1, Folder 1: The Wizard of Oz (Photographs)

Item 1: “Dorothy” and “Munchkins” dancing on stage during dress rehearsal (2004)Item 2: “Dorothy” and “Munchkins” cowering on stage during dress rehearsal (2004)Item 3: Wiley backstage in “Citizen of Oz” costume (2004)

Box 1, Folder 2: Seussical the Musical (Photographs)Item 1: “Whos” onstage during dress rehearsal (2005)Item 2: “Mayzie” onstage during a performance (2005)Item 3: “Jojo” and “Cat in the Hat” onstage during a performance (2005)Item 4: Cast onstage during curtain call (2005)

8. Annual Accumulation:

Inactive

9. Frequency of Use:

___At least once a month_x_Less than once a month___Never

10. Medium:

___Paper___Digital_x_Photographic Media___3D Artifact

11. Arrangement:

___Alphabetical (name)___Alphabetical (subject)___Geographical___Numerical___Chronological_x_Original Order___Other (specify):

12. Form

___Letter___Cardstock___Digital_x_Other


___Good _x_Fair ___PoorComments:Some of the photographs have been bent and one is torn




1. Date Prepared:4/22/2011

2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 3-5

3. Series Title:Notes


5. Volume:3 Folders

6. Finding Aids:EAD

7. Item Description:Box 1, Folder 3: Bye Bye Birdie (Notes)

Item 1: Note to the entire cast and crew from “Rosie” (Kirsten) (2003)Box 1, Folder 4: The Wizard of Oz (Notes)

Item 1: Personal note of congratulations to Jennifer from Margot (2004)Item 2: Personal note of congratulations to Jennifer from Alli (2004)Item 3: Personal note of congratulations to Jennifer from Lindsey (2004)Item 4: Personal note of congratulations to Jennifer from Hannah (2004)

Box 1, Folder 5: Seussical the Musical (Notes)Item 1: Personal note of congratulations to Jennifer from Ashley (2005)Item 2: Personal note of congratulations to Jennifer from Cindy (2005)Item 3: Personal note of congratulations to Jennifer from Mom (2005)

Item 4: Personal note of congratulations to Jennifer from Lindsey (2005)Item 5: Personal note of congratulations to Jennifer from Hannah (2005)


Inactive



10. Medium:

_x_Paper___Digital___Photographic Media___3D Artifact

11. Arrangement:


12. Form

_x_Letter_x_Cardstock___Digital___Other


___Good _x_Fair ___PoorComments:Some items showing signs of wear





2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folder 6

3. Series Title:Programs


5. Volume:1 Folder

6. Finding Aids:EAD

7. Item Description:Box 1, Folder 6: Programs

Item 1: Program from Bye Bye Birdie (2003)Item 2: Program from the Wizard of Oz (2004)


Inactive



10. Medium:

_x_Paper___Digital___Photographic Media___3D Artifact

11. Arrangement:

___Alphabetical (name)___Alphabetical (subject)___Geographical___Numerical_x_Chronological___Original Order___Other (specify):

12. Form

___Letter_x_Cardstock___Digital___Other


___Good _x_Fair ___PoorComments:Some slight staining





2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 1

3. Series Title:Costume Pieces


5. Volume:1 cubic foot

6. Finding Aids:EAD

7. Item Description:Oversize 1: Costume Pieces

Item 1: Munchkin hat from the Wizard of Oz (2004)Item 2: Circus romper from Seussical the Musical (2005)


Inactive



10. Medium:

___Paper___Digital___Photographic Media_x_3D Artifact

11. Arrangement:

___Alphabetical (name)___Alphabetical (subject)___Geographical___Numerical_x_Chronological___Original Order___Other (specify):

12. Form



_x_Good ___Fair ___PoorComments:





2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 2

3. Series Title:Miscellaneous Memorabilia


5. Volume:1 cubic foot

6. Finding Aids:EAD

7. Item Description:Oversize 2: Miscellaneous Memorabilia

Item 1: Doorknob from the Wizard of Oz set (2004)Item 2: Shadowbox (2005)


Inactive



10. Medium:

___Paper___Digital___Photographic Media_x_3D Artifact

11. Arrangement:


12. Form



_x_Good ___Fair ___PoorComments:





2. Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Digital JCO Database

3. Series Title:Digital Images

4. Inclusive Dates:2005

5. Volume:89.68 GB

6. Finding Aids:EAD

7. Item Description:Digital JCO Database: Seussical the Musical (2005)

Item 1: Collection of flowers, balloons, and cards from friends and family after performances

Item 2: Wiley and friends backstage in “Who” costumesItem 3: Wiley and friends backstage in “Who” costumesItem 4: “Whos” posing backstage with a wall marked with lipstickItem 5: Wiley and friends at cast party at Boyd Community CenterItem 6: Cast members at cast party at Boyd Community Center


Inactive



10. Medium:

___Paper_x_Digital___Photographic Media___3D Artifact

11. Arrangement:


12. Form

___Letter___Cardstock_x_Digital___Other


_x_Good ___Fair ___PoorComments:All digital



Collection Proposal

Mission StatementThe mission of Jennifer Wiley’s Fox Chapel Area High School Spring Musical

Collection is to document Miss Wiley’s experiences while participating in various spring musicals during her time at Fox Chapel Area High School. The collection is intended for her personal use during her lifetime and will be maintained in order to preserve the items so that they might endure beyond that time and be of use to researchers, especially those interested in high school musical productions.

Role for the Specific AudienceIn her personal use, Miss Wiley can use the collection to reflect on her memories of high

school and, more specifically, her times on stage. Later in life, she may be able to share these items with her family to supplement stories or use the items to remember those who shared the experiences with her and the relationships she shared.

Role for Historians/Scholars in GeneralFor researchers in general, this collection can be used to study parts of a high school

musical production. The collections assortment of programs and costume pieces could be of great use in understanding the actual production process while the photographs, notes, and miscellaneous memorabilia could be used to shed light on some of the more personal culture aspects of high school productions, especially when concerned with the years 2003-2005.

Current Boundaries of the CollectionThe collection at this time is limited in that it is heavily weighted in personal photographs

and notes of Miss Wiley’s. If more items pertaining to the production process were added researchers could gain valuable insight into more of the inner workings of high school musical productions.

Future Areas for GrowthBecause Miss Wiley graduated from Fox Chapel Area High School in 2005, there is little

room for growth in this collection. However, if general production items produced during those years could be found, the collection could be greatly increased with further evidence of the technical production process of a high school musical.

Realistic End/Mature Phase of the CollectionThe collection at this point is most likely at its maturation as Miss Wiley’s graduation in

2005 ended her time as part of the choral program at Fox Chapel Area High School. However, if it is possible to find materials that provide insight into the technical side of the production it could create a more complete collection.

Value Assessment

Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection primarily is a source of great personal value for the Wiley family. Jennifer’s involvement in the various spring musicals and choral programs at Fox Chapel Area High School during her time there made up a great deal of her high school experience. This collection of notes, photographs, and other memorabilia provide the family with reminders of those times and the people associated with Miss Wiley during that time. Additionally, the items of the collection provide evidential value of the methods of production of the Fox Chapel Area High School Choral Department and informational value about the culture of the production process of a high school musical, all of which is of great use for additional researchers.

The items of greatest personal value to the Wiley family include the 2005 personal note of congratulations to Jennifer from her friend Hannah and the 2005 digital image of Jennifer’s collection of flowers, cards, and balloons from friends and family following performances. The note is from a lifelong friend of Jennifer’s who was also a member of the pit orchestra and expresses the array of emotions of being involved in such a project together with only months left until graduation and the end of a large chapter of their lives. The digital image is a reminder to Jennifer of the number of friends and family who supported her during her performances.

The shadowbox serves a dual purpose of personal value to the family as well as both informational and evidential value. The shadowbox contains not only a school letter, but Jennifer also taped various clippings from the school newspaper and a speech from the choral director to the graduating senior class. To Jennifer, these items signify her accomplishments within the program and her relationship with the director and the other members of her class. To researchers, informational value can be extracted through the direct references to the various activities within the choral department and the people who were a part of it while Jennifer was there. Evidential value can be found in the list of achievements of the senior class as a whole representing the department in the speech clippings.

Additional informational value can be found in the 2005 circus romper from Seussical the Musical worn by Jennifer during a circus scene and from the 2004 photograph of “Dorothy” and “Munchkins” on stage during dress rehearsal. The romper offers some insight into the design and materials that went into the costume development as part of the production process of high school musicals, especially in comparison to higher budget productions. The photograph shows a wide variety of cast members in costume, allowing researchers to be able to find a connection from this collection to other cast members and their roles in the 2004 production of the Wizard of Oz.

Even more informational value with the addition of further evidential value can be found in the 2003 program from Bye Bye Birdie. Not only does the item list all parties who participated in the various levels of production for the performance, but it also includes personal messages from family members to cast members listed under the title of “Benefactors” demonstrating that this service was a tool used to gain funds. Evidential value is found in the titles of various parties including everyone from the main cast to the ushers, providing evidence of the way the actual production functioned and was organized.

It should not cost much to maintain these materials as they in general in good condition and the repository can properly store them. Since all the documents were produced well after 1990, they should all be on acid free paper, additionally cutting back on the amount of work and materials required for preservation.Representative Items

Series 1: PhotographsBox 1, Folder 1: The Wizard of Oz (Photographs)

Photograph of “Dorothy” and “Munchkins” on stage during dress rehearsalThis photograph depicts the actress who played Dorothy skipping through an imaginary

yellow brick road while a large part of the additional cast dressed as Munchkins sing.

Series 2: NotesBox 1, Folder 5: Seussical the Musical (Notes)

Personal note of congratulations to Wiley from HannahThis note was written personally by Hannah to Jennifer. It expresses the variety of

emotions felt by both girls at the end of not only their last performance together but their time in high school together.

Series 3: ProgramsBox 1, Folder 6: Programs

Program from Bye Bye BirdieThis program was given to audience members of the showings of Bye Bye Birdie in

2003. It lists all the different categories of participants as well as the individuals involved on all levels. It also has several ads from local businesses that paid for the space in order to support the production and promote their business.

Series 4: Costume PiecesOversize 1: Costume Pieces

Circus romper from Seussical the MusicalThis blue and purple circus romper is a costume from a circus scene in Seussical the

Musical worn by Jennifer. It is styled from general Dr. Seuss designs.

Series 5: Miscellaneous MemorabiliaOversize 2: Miscellaneous Memorabilia

ShadowboxThe front of the box contains a letter with pins signifying Jennifer’s years of involvement

in the choral program as well as a small plaque listing the various activities Jennifer participated in within the program. On the back of the box, Jennifer taped a picture of the 2005 senior cast from her last musical (Seussical) clipped from the school newspaper and various clips from a speech delivered by the head of the choral department including comments on Jennifer individually as well as comments on the senior class of the department as a whole.

Series 6: Digital ImagesDigital JCO Database: Seussical the Musical (2005)

Collection of flowers, balloons, and cards from friends and family after performancesThis digital photograph depicts a collection of flowers in vase surrounded by balloons

and cards that were given to Jennifer following the performances of her senior year showing of Seussical the Musical by friends and family.

Condition Assessment

The collection is less than ten years old and is therefore in overall good condition. Minor defects include bends in the corners of photographs, staples left in notes, and slight staining on programs. The only major defect is one photograph that has been torn in half.

Condition Report FormDate Prepared: Series Location:

Series Title: Inclusive Dates:

Volume: Annual Accumulation:

Description of Defects:

List of Defects:

___Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):

Medium:

___ Paper___Digital___Photographic Media___3D Artifact

Form:


Restrictions on Use: Physical Condition:

___Good ___Fair ___Poor

Condition Report FormDate Prepared:4/24/2011

Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 1 & 2

Series Title:Photographs

Inclusive Dates:2004-2005

Volume:2 Folders

Annual Accumulation:Innactive


Slight bends in a few of the photographs from general wear, but limited damage.

Photograph of Wiley backstage in “Citizen of Oz” costume (2004) has been torn in half

List of Defects:

_x_Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing_x_Other (specify):bends at corners

Medium:

___ Paper___Digital_x_Photographic Media___3D Artifact

Form:


Restrictions on Use:

All access must be granted by the Wiley family

Physical Condition:

___Good _x_Fair ___Poor


Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 3-5

Series Title:Notes


Volume:3 Folders



Some cards with staples

Personal note from Hannah (2005) is bent at the corners

List of Defects:

___Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing_x_Other (specify):bends at cornersstaples

Medium:

_x_ Paper___Digital___Photographic Media___3D Artifact

Form:

_x_Letter_x_Cardstock___Digital___Other



Physical Condition:



Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folder 6

Series Title:Programs


Volume:1 Folder



Small black smudges stain each cover

List of Defects:

___Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness_x_Staining___Discoloration___Foxing___Other (specify):

Medium:

_x_ Paper___Digital___Photographic Media___3D Artifact

Form:

___Letter_x_Cardstock___Digital___Other



Physical Condition:



Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 1

Series Title:Costume Pieces


Volume:1 cubic foot



No obvious defects

List of Defects:


Medium:

___ Paper___Digital___Photographic Media_x_3D Artifact

Form:




Physical Condition:

_x_Good ___Fair ___Poor


Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 2

Series Title:Miscellaneous Memorabilia


Volume:1 cubic foot



No obvious defects

List of Defects:


Medium:

___ Paper___Digital___Photographic Media_x_3D Artifact

Form:




Physical Condition:



Series Location:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Digital JCO Database

Series Title:Digital Images

Inclusive Dates:2005

Volume:89.68 GB



No obvious defects

List of Defects:


Medium:

___ Paper_x_Digital___Photographic Media___3D Artifact

Form:

___Letter___Cardstock_x_Digital___Other



Physical Condition:


Conservation Plan

Signs to be watched for based on the specific collection: Emerging technologies for digitization and digital preservation Tears Corrosion Oxidation Biological Threats (eg. pests, molds, etc) Fading Brittleness Stains Discoloration

Foxing

Ideal Environment:Ideally the collection should be stored in an environment with careful control of

temperature, humidity, air quality, and light. Keeping the collection at 68 degrees with 45% humidity will discourage the presence of biological threats such as mold and will help to prevent all paper materials from drying and becoming brittle. Additionally, controlling the air quality will minimize pollutants that could soil or stain the collection. By keeping the collection in archival boxes, heat and UV radiation will be limited, helping to prevent fading, oxidation, and discoloration. Finally, keeping the materials in acid free folders will help to prevent tears, corrosion, foxing, and more from happening to the individual documents.

Currently, the collection is not being stored in the ideal environment. The physical materials instead are being stored in a basement apartment with limited control of temperature and humidity and no more control of the air quality than a smoke/carbon monoxide detector. Additionally, the items are being stored in a wooden desk drawer instead of in archival boxes, which does protect them from direct light, but little else. Methods that can be taken to address this issues until a more suitable environment can be found will be addressed below in In-House Preservation Situations.

Disaster Contingency PlanShould a disaster or emergency arise in the current environment housing the collection,

we will commit to doing whatever is possible to take the materials with us upon evacuation. The digital materials currently stored in the database will be backed up via an external Trusted Digital Repository (TDR), keeping them safe from any damage done onsite. As the physical materials in the collection are digitized they will also be added to the TDR, adding additional security in the face of disaster. Should any damage become of the physical materials in the collection, outsourcing preservation steps (outlined below) will be taken as immediately as possible. Additionally, the repository will commit to maintaining smoke and carbon monoxide detectors and will install sprinklers as methods of disaster prevention. This plan should be updated as soon as a new environment is found and every two years regardless of such a change.

In-House Preservation SituationsThe less than ideal circumstances of the current environment have already been

addressed, but there are some measures that can be taken to preserve the collection in its present repository holding. Immediately, a humidifier should be brought in to help control the humidity levels of the repository and the items should be moved from the wooden drawer into a metal one that won’t retain its own levels of humidity and biological threats. As soon as possible, the collection materials should be moved from the drawer to acid free folders and archival boxes to better help prevent damage to individual items. Additionally, boxes for the 3D artifacts should also utilize unbuffered tissue paper to separate the individual items and add protection. All boxes should then be kept on a shelf out of direct sunlight and high enough off the floor to avoid damage from flooding. The current digital items should be backed up on an external TDR and it is highly recommended that the physical photographs and documents in the collection be digitized and added to the database (and the TDR) as soon as possible to preserve their information as the physical items wear over time.

It is also recommended that new technologies in digitization and digital preservation be watched and utilized as appropriate in order to ensure that the collection is always accessible and preserved. The items of the collection should be assessed every year to detect any emerging signs of damage and outsourced as needed for conservation repairs.

Outsourcing Conservation SituationsDue to the restrictions on the current repository, all items will be outsourced to an

external conservation institution as soon as signs of aging and damage are detected.

Conservation Outsourcing FormTo Be Completed By The Repository:

Date Prepared: Collection Location:

Collection Title: Inclusive Dates:

Volume: Annual Accumulation:

Item Description:

Medium:

___ Paper___Digital___Photographic Media___3D Artifact

Form:


To Be Completed By Conservation Institution:

Date Received: Received From:

Name of Conservator: Date Prepared:

Defects for Conservation:___Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):

Description of Treatment:

Notes on Defects:

Collection Development Policy

Current Gaps in the EvidenceCurrently the collection is missing items that shed light on the more technical aspects of

the production process of these high school musicals. It is also missing evidence from the other parties involved in the production including the pit orchestra and the stage crew.

Desired New Avenues in the CollectionCurrently the collection is heavily weighted in personal memorabilia with sentimental

meaning for Miss Wiley. Though these items give clues as to what it was like to be a part of these performances, it would benefit the collection to expand to include more technical evidence of the process. It would also be beneficial to include materials from other key groups in the

performance beyond the cast (such as the stage crew and pit orchestra) and some evidence of the marketing and public relations programs associated with each show. With the addition of these materials, the collection would become more complete in showing the entirety of the making of high school musical and would therefore offer more to researchers and become of interest to a wider audience.

Likely Sources of New AdditionsThe most likely sources for new additions to the collection would be the Wiley family or

Fox Chapel Area High School’s Choral Department. The Wiley family may have access to additional materials that once belonged to Jennifer Wiley, but were left behind in her parents’ house after high school or were otherwise misplaced during her lifetime. The Choral Department may have materials that were a part of the production process of the musicals Miss Wiley participated in that she did not collect or have access to at the time.

Items to be Shared with Other CollectionsDue to the personal nature of the existing collection the only other collections that could

share its materials would be those related to the Wiley family. However, if some of the materials suggested to cover the more technical aspects of the production process were acquired, these parts of the collection could be shared with other theater collections in the repository.

Item-Level Survey of Needed ArtifactsThese items may be of the best use to expand the existing collection in the directions

outlined above. Items from the family will be added through donation without a financial transaction. Acquisition of items from the Fox Chapel Area High School may need to be negotiated on an item-by-item level. Each item has been given a priority rating, 1 being of the highest priority and 5 the lowest.

Item: Sheet MusicSource: Fox Chapel Area High School Choral DepartmentPricing: To be negotiatedDeadline to Acquire: 4/27/2012Description: Sheet music used by the cast and pit orchestra of each musicalPriority Rating: 3

Item: PostersSource: Fox Chapel Area High School Choral DepartmentPricing: To be negotiatedDeadline to Acquire: 4/27/2012Description: Posters used to promote each show around the high school and

larger community.Priority Rating: 1

Item: Director’s NotesSource: Fox Chapel Area High School Choral DepartmentPricing: To be negotiatedDeadline to Acquire: 4/27/2012

Description: A photocopy of the notes used by the director and assistant director for the shows Miss Wiley participated in.

Priority Rating: 2

Item: PropsSource: Fox Chapel Area High School Choral DepartmentPricing: To be negotiatedDeadline to Acquire: 4/27/2012Description: Any props that were used in the shows Miss Wiley participated in

that have survived.Priority Rating: 4

Item: Additional Costume PiecesSource: Wiley FamilyPricing: GiftDeadline to Acquire: 4/27/2016Description: Any additional costume pieces from the shows Miss Wiley

participated in. This could include items as small as shoes or a hat all the way up to complete outfits.

Priority Rating: 5

Item: Senior Cast Gift (Spa Book)Source: Wiley FamilyPricing: GiftDeadline to Acquire: 4/27/2016Description: According to the family, each cast party included a gift presentation

from the under classmen to the seniors in the cast. Miss Wiley’s gift was a small book of spa treatments.

Priority Rating: 3

Item: Signed Cast PostersSource: Wiley FamilyPricing: GiftDeadline to Acquire: 4/27/2016Description: According to the family, at the conclusion of each show, the entire

cast and crew were given black and white copies of the promotional posters to exchange signatures and notes.

Priority Rating: 1

Acquisitions FormDate Received: Received From:

Address: Telephone_________________

E-mail___________________

Biographical Information:

Provenance: Extent:

Description:

Method of Acquisition:

___Gift___Transfer___Purchase: $_______________Copied Material___Other (specify):

Contents:

___Text Documents ___Book___Photographs___Audio Recording___Video Recording___Print___Map

Accession: ___Yes ___No

Accession Title: Accession Number:

Date of Accession: Location Number:

Public Services Plan

Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection is currently meant primarily to be preserved for sentimental reasons for the Wiley family. For this reason, access is restricted to the family’s discretion. At this time the family uses the collection to remember the people who were also a part of the process, the relationships Jennifer had with those people, and the experience of being a part of these events. Miss Wiley’s participation in the choral program at Fox Chapel Area High School made up a large part of her high school experience as a whole and is therefore extremely important to both Jennifer and her family.

In the future, the collection could be made available to the public via digitization and donation to a local historical society. This would allow for greater access by researchers who might be interested in studying aspects of theater, especially high school musical productions, as well as those interested in other areas including interest in high school culture in the early 2000’s and interest in adaptations of the specific shows Miss Wiley was a part of. Digitization of the materials would allow for the greatest amount of access as it would not only allow for a larger audience than the local community may hold but also would protect the items from excessive wear from handling, therefore expanding the life span of the materials.

Additionally, it may be decided that exhibits may be created for the collection. Should this be the case it would be important to consider decide if the exhibit would be displayed in person or online and what the focus and target audience would be. Once these decisions are made, the materials would need to be surveyed for their condition and descriptions would need to be generated. If the exhibit is meant to be in person, the placement of the exhibit will need to be carefully decided upon. The collection still needs to be kept out of direct sunlight and humidity, temperature, and biological threats must still be considered and controlled as much as possible. It is also important to make sure that each item properly fits the display housing to limit damage.

However, as the collection begins to become available to the larger public there are some issues that should be taken into consideration. First, as the collection is of great personal value to the family there may be issues of privacy that need to be addressed by the family through a set list of restrictions for use and duplication requests. Second, as some of the items in the collection were created by the Fox Chapel Area High School there may be additional permissions required from the school and additional restrictions for use and duplication or other service requests may be necessary. Third, as the physical items gain further use, it may become necessary to update the repository’s policy for preservation and conservation. Finally, there are always security risks when making items available to the public.

Although the items in this collection may not be of the highest monetary value, theft is still a threat that should be accounted for. General security measures should be put in place for the repository including locks and alarms for the building as well as careful issuance of keys.

Unfortunately, sometimes the threat is not from the common thief, but from the very people the repository is working to serve. For this reason a researcher should be required to present a valid form of identification and all bags should be left at a checkpoint. Additionally, researchers should not be allowed into the stacks and should be limited to how many items can be accessed at one time. A staff member should also always be present in order to supervise the researcher’s use of the materials.

Theft however is not the only security risk of making the collection open to the public. It will be important to also add measures to ensure that researcher’s are not damaging the materials. Staff supervision will also be necessary for this. Additionally, researchers should not be allowed to use pens while viewing the materials (pencils only) and tools such as magnifying glasses and cradles should be kept on hand by the repository for researchers to use to make sure that items are viewed with care.

Security also extends beyond theft and it is important to stick to the established disaster plans and prevention measures set by the repository. These items have been outlined in previous sections.

EAD Finding Aid

Jennifer Wiley's Fox Chapel Area High School Spring Musical CollectionAn inventory of her collection from participating in Fox Chapel Area High School's spring

musicals

Overview of the CollectionCreator: Wiley, JenniferTitle: Jennifer Wiley's Fox Chapel Area High School Spring Musical Collection

Inclusive Dates: March 2003 - May 2005Quantity: 2.5 linear feet, plus 89.68 GB of digital imagesAbstract: Personal collection of photographs, programs, notes, costume pieces, and other

memorabilia from the three spring musicals Miss Wiley took part in while in high school at Fox Chapel Area High School in Pittsburgh, PA.

Language: Collection materials are in EnglishRepository: Brookmanor Apartments, 318 Schaffer Ave. Apt F-05, Syracuse, NY 13206

Biographical HistoryJennifer Wiley grew up in Pittsburgh, PA and graduated from Fox Chapel Area High School in 2005. While in high school, she participated in three spring musicals among other choral activities, acting as part of the stage crew in the 2003 production of Bye Bye Birdie and performing in The Wizard of Oz in 2004 and Seussical the Musical in 2005. She then studied Latin and Classics at the University of Virginia where she graduated in 2009 and is currently pursuing her Master's Degree in Library and Information Sciences at Syracuse University.

Scope and Contents of the CollectionJennifer Wiley's Fox Chapel Area High School Spring Musical Collection contains photographs, digital images, notes, programs, costume items, and miscellaneous memorabilia collected during Wiley's participation in Fox Chapel Area High School's productions of Bye Bye Birdie (2003), The Wizard of Oz (2004), and Seussical the Musical (2005).

Photographs: includes personal photos taken back stage during the performances by Miss Wiley, personal photos taken of the stage during the performance by audience members, and professional photos taken by a local photographer during rehearsals.

Digital Images: six digital photographs personally taken by Miss Wiley during her senior year performance of Seussical the Musical. These include photos backstage during the performance, photos of the cast party, and one photo Miss Wiley took in her home after the last show of her collection of flowers and gifts given by friends and family after each performance.

Notes: personal notes written by Miss Wiley's friends, family, and fellow cast members to congratulate her for a job well done. These were often attached to flowers or other small gifts (not included).

Programs: Includes two programs, one from Miss Wiley's sophomore year performance of Bye Bye Birdie and one from her junior year performance of The Wizard of Oz.

Costume Pieces: Includes two items that were once a part of Miss Wiley's various costumes. One is a hat worn while playing a Munchkin in the Wizard of Oz and one is a romper worn while playing a member of the circus in Seussical the Musical.

Miscellaneous Memorabilia: Includes two items: a shadowbox and a doorknob. The shadowbox contains the school letter Miss Wiley obtained for her participation in various choral activities, including the spring musicals. To the back of the box, Miss Wiley taped excerpts from a speech given by the choral instructor/musical director about her time in the choral program and a clipping of a senior photograph that appeared in the school's newspaper. The doorknob was a piece of the set during the Wizard of Oz and was signed by Miss Wiley and some friends.

Arrangement of the CollectionEach series is organized by keeping to original order.

RestrictionsAccess Restrictions

Digital items are not available to the general public but are accessible on-site through the JCO database. Please contact the repository for more information.

Use RestrictionsWritten permission must be obtained from the repository and from all relevant rights holders before direct quotes or reproductions of images may be published

Subject HeadingsPersons

WileyWiley, Jennifer

Corporate BodiesFox Chapel Area High School

Associated TitlesBye Bye Birdie (musical)The Wizard of Oz (musical)Seussical the Musical (musical)

SubjectsMusical theaterMusical theater production

PlacesPittsburgh (Pa.)Fox Chapel (Pa.)

Genres and FormsPhotographsDigital imagesNotesTheater programsCostumes (character dress)Memorabilia

OccupationsStudents

Administrative InformationPreferred Citation

Preferred citation for this material is as follows:Jennifer Wiley's Memorabilia,Brookmanor Apartments,Jennifer Wiley's Library

Acquisition InformationGift of Jennifer Wiley, January 2011

Finding Aid InformationCreated by: JNWDate: March 31, 2011Revision history: 2011-4-2 - Added Inventory (JNW)

Inventory

Photographs

Box 1, Folder 1 3 photographs from The Wizard of Oz; backstage and rehearsal 2004

Box 1, Folder 2 4 photographs from Seussical the Musical; performance and rehearsal 2005

Notes

Box 1, Folder 3 1 note from a cast member after the performances of Bye Bye Birdie 2003

Box 1, Folder 4 4 notes from cast members and friends after the performances of The Wizard of Oz 2004

Box 1, Folder 5 5 notes from family and friends after the performances of Seussical the Musical 2005

Programs

Box 1, Folder 6 2 programs, one from Bye Bye Birdie, one from The Wizard of Oz 2003, 2004

Costume Pieces

Oversize 1 1 Munchkin hat from The Wizard of Oz and 1 circus romper from Seussical the Musical 2004, 2005

Miscellaneous Memorabilia

Oversize 2 1 doorknob from The Wizard of Oz set and 1 shadowbox containing a letter earned from participation in choral activities, including spring musicals 2004, 2005

Digital Images

Digital JCO database

6 digital photographs from Seussical the Musical; backstage, cast party, and a photo of gifts received after performances 2005 Digital item

Entertainment & Humor

Archives Collection Portfolio Project