Xkanban V3: eXtreme Programming, Kanban and Timboxing

XKanbanXP, Kanban and timeboxing

domenica 20 novembre 2011

Who am I ?

• Web developer @ideato

• 3 years of agile and php ( +2 of playing around)


XP ValuesCommunication

Simplicity

FeedbackCourage

Respect

http://www.extremeprogramming.org/




XP PrinciplesHumanity

Economics

Mutual benefit

Flow

Opportunity

Redundancy

Self similarity

Improvement

Diversity

Reflection

Failure

Quality

Baby steps

Accepted responsibility

http://www.extremeprogramming.org/ http://martinfowler.com/bliki/PrinciplesOfXP.html




http://martinfowler.com/bliki/PrinciplesOfXP.html

http://martinfowler.com/bliki/PrinciplesOfXP.html

Where were we?

http://www.flickr.com/photos/kainet/288519656/

2 Main Stream Projects

http://www.flickr.com/photos/st3f4n/2489961263/

The Emergency Ward

1 Developer

2 Developers+

1/2 Developers

CustomersRequestsuser stories tasks

bugsemergencies

Salesprojects and clients “assistance”

long term planning






Problems




The Emergency Ward

Bugs and requests of ex-“long term” projects!

Long term projectsFocus on new functionality

Spread of knowledge on projects






Problems




The Emergency Ward

IterationsClean planning every week

Different workflows

VS

Bugs, small tasks, emergencies, a bit of customer care

Difficult planning






Problems




The Emergency Ward

“Next week?”

VS

“Emm... maybe next week?”

“When can we do this?”: planning, resources, negotiation






Problems

http://www.flickr.com/photos/kainet/288519656/http://www.flickr.com/photos/st3f4n/2489961263/

“How much work can you do in a week?”

Story points?

hours/man?

Ideal working days?

“Can you measure it?”






From... to... 2 Main Stream Projects

The Emergency Ward

1 Developer

2 Developers+

1/2 Developers

CustomersRequests

Management

CustomersRequests

Developers

“Account”

Sales

Contracts

Customer care

user story, task, bug


SOLUTIONSDifferent workflows

KanbanEverything is on

the kanban!


SOLUTIONSSpread of knowledge on projects

KanbanPick the first in the “to-do” list!

If needed, ask someone to help

you.


SOLUTIONS“When can we do this?”: planning, resources

Kanban“Full for the

next N weeks?”

Timeboxing

How long does it takes from “request” to

“done”?(Lead time)

Track and planning

Plan daily based on what

you have measured


SOLUTIONS“When can we do this?”: negotiation

Planning an unique flowFiner granularity than iterations

Can establish effort on projects weekly

PROS

CONSHarder to plan many project in one flowDaily change of to-do list may happen


Problems


“How much work can you do in a week?”

Story points?

hours/man?

Ideal working days?

“Can you measure it?”







“How much work can you do in a week?”“Can you measure it?”

YES, YOU CAN!

SOLUTIONS








SOLUTIONSBring you problems to light!

Measure your lead time(How long does it take to release value?)

Bugs discovered in QA(Weak tests? Customer expectation not matched?)

WIP (work in progress)(How many activities can you do at the same time?)

Bottlenecks(Kanban can show you were activities are stuck.

You should ask yourself why.)

Non-standard workflows(“Why is it not in the kaban?”)


Demo

• Kanban

• Timeboxing

• Tracking

Our workflow, your questions!


KanbanTO DO Working QA Deploy Done


WIPTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done


Our activitiesTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#123IAD

2

r:10/10t: 05/11w:q:d:

#124IAD

1

r: 11/10t: 05/11w:q:d:

#198AP

3

r: 20/09t: 05/11w:q:d:

#435AP

1

r: 15/10t: 05/11w:q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

Cirpo Kea Ciccio Filippo Michele Paolo


Tickets assignmentTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#123IAD

2

r:10/10t: 05/11w: 08/11q:d:

#124IAD

1

r: 11/10t: 05/11w: 08/11q:d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w:q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445Cirpo

Kea

Ciccio

Filippo

Michele

Paolo


#124 blocked in QATO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#123IAD

2

r:10/10t: 05/11w: 08/11q:d:

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445Cirpo

Kea

Ciccio

Filippo

Michele

Paolo


Kea and Cirpo QATO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#123IAD

2

r:10/10t: 05/11w: 08/11q: 10/11d:

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

Cirpo

Kea

Ciccio

Filippo

Michele

Paolo


Kea and Cirpo deployTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#123IAD

2

r:10/10t: 05/11w: 08/11q: 10/11d:

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

Cirpo

Kea

Ciccio

Filippo

Michele

Paolo


Kea and Cirpo are doneTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123


Where to start?TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123


TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123From here!

Where to start?


TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q:d:

#656AP

2

r: 01/11t: 05/11w:q:d:

#165#362

#445

Cirpo

Kea

Ciccio

Filippo

Michele

Paolo

#123

Where to start?


And Cirpo?TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445Cirpo

Kea

Ciccio

Filippo

Michele

Paolo

#123


Cirpo does not know APTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445Cirpo

Kea

Ciccio

Filippo

Michele

Paolo

#123


Cirpo do not know APTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

Cirpo

Kea

Ciccio

Filippo

Michele

Paolo

#123I’ve never seen AP project.

Can someone help me?


Michele doesTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

Cirpo

Kea

Ciccio

Filippo

Michele

Paolo

#123

I worked on the last ticket, I’ll help you...


Pair programming!TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q:d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123


New user storiesTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:


#656 has been implementedTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#656 is implemented!


QA WIP reached!TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

CirpoKea

Ciccio

Filippo

Michele

Paolo

#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

We reached QA WIP!


Help to pull out storiesTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d:

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

Cirpo

Kea

Ciccio

FilippoMichele

Paolo

#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:


Help to pull out storiesTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124

IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d: 12/11

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#435AP

1

r: 15/10t: 05/11w: 09/11q: 11/11d: 12/11

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445

Cirpo

KeaCiccio

FilippoMichele

Paolo#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:


Go back to #656TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#124

IAD

1

r: 11/10t: 05/11w: 08/11q: 09/11d: 12/11

#198AP

3

r: 20/09t: 05/11w: 08/11q: 11/11d:

#656AP

2

r: 01/11t: 05/11w: 10/11q:d:

#165#362

#445Cirpo

KeaCiccio

FilippoMichele

Paolo

#123

#567PDS

5

r:9/11t:w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435


TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done

#656AP

2

r: 01/11t: 05/11w: 10/11q: 12/11d:

#165#362

#445

Cirpo

Paolo

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t:w:q:d:

#569PDS

1

r:9/11t:w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Tickets assignment


No pair needed!TO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo


ExpeditTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

A client reports a bug.

We create a new ticket.It is called Expedit, and it has

priority on others on the kanban


ExpeditTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

Filippo leaves the #568 ticket to Michele and picks the

Expedit ticket to verify what’s wrong


ExpeditTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

It was a bug

The bug could be solved in less then a pomodoro(25 minutes).

We fix it right away.


ExpeditTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

It was a bug

The bug is complicated. We create a new ticket and put it

on top of the to-do list.


ExpeditTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#569PDS

1

r:9/11t: 12/11w:q:d:

#570PDS

1

r:9/11t:w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

It’s not a bug, it’s a feature

We ask the client if he wants it, and if he says yes we create a ticket and plan when to do it.


Overrunning the WIPTO DOWIP: 15

WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198Cirpo

#656

Paolo

#569

#570



WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198Cirpo

#656

Paolo

#569

#570



WorkingWIP: 6

QAWIP: 3

DeployWIP: 3

Done#165

#362#445

#123

#567PDS

5

r:9/11t:: 12/11w:q:d:

#568PDS

2

r:9/11t: 12/11w:q:d:

#571PDS

1

r:9/11t:w:q:d:

#572PDS

1

r:9/11t:w:q:d:

#435

#124

Ciccio

Kea

Michele

Filippo #198

Cirpo

#656

Paolo

#569

#570


Timeboxing

Measure of time

Divides your working day

Indicates the time you should stay focus on only one activity


Timeboxing: why?

To measure the effort on each activity

To measure how much time you work in a day

To try out different solution

To schedule activities every 25 minutes


Timeboxing & Tracking



Date



Ticket



Small description



Pomodoros



Hours



Progetti




Tracking & Planning


Tracking & Planning

#571PDS

1

r:9/10t: 25/11w: 28/11q: 29/11d: 29/11

Stages of our workflow

Estimation


Tracking & Planning

Stages of our workflow

Estimation


OK...but...

Is everything this beautiful?


OK...but...

Is everything this beautiful?

Unfortunatly, no


We found that...

CustomersRequests Developers

“Account”

Sales

Contracts

Customer care

user story, task, bug(Customersare all the same??)


...changing is not bad!Customer1Customer2Customer3

DevelopersTeam I

Sales

Contracts

Customer care


Customer4Customer5Customer6

DevelopersTeam IIContracts

Customer care


New Customers First contact


#phpday

Questions?

Filippo De Santis

[email protected]

twitter: @filippodesantis

http://joind.in/4509


http://jsday.it/2011

mailto:[email protected]

mailto:[email protected]



#phpday

References

http://www.poppendieck.com/

http://en.wikipedia.org/wiki/Kanban

Kanban and Scrum - making the most of bothhttp://www.infoq.com/minibooks/kanban-scrum-minibook






http://www.infoq.com/minibooks/kanban-scrum-minibook

http://www.infoq.com/minibooks/kanban-scrum-minibook

Education

Xkanban V3: eXtreme Programming, Kanban and Timboxing