MICROSOFT WORD ACTIVITIES

Opening Word

Windows/Word program key combinations

CTRL+C: Copy CTRL+X: Cut CTRL+V: Paste CTRL+Z: Undo CTRL+B: Bold CTRL+U: Underline CTRL+I: Italic CONTROL++SHIFT+:

Underline words but not spaces

SHIFT+F3:Change case CONTRL+SHIFT +<:

Increase Text size CONTRL+SHIFT

+>:Decrease Text size CONTROL< SHIFT A:

UPPER CASE Other shortcuts can be

found at http://www.addictivetip

s.com/windows-tips/microsoft-word-2010-shortcuts/

http://windows.microsoft.com/en-US/windows7/Keyboard-shortcuts

ACTIVITY 1

Paragraph•Click on arrow beside ‘paragraph’ to locate to open the dialogue box

•Use this box to indent exact spaces

•Change space between lines

•Specify alignments

PARAGRAPHUse this page to control widow orphan

The widow/orphan control in Microsoft Word is a feature that will prevent single lines of paragraphs from appearing on a separate page from the rest of the paragraph (a widow is the first line of a paragraph left by itself and an orphan is the last line left by itself). The widow/orphan control will automatically keep two lines together on a page, shifting them as necessary when you add or take text away from the document.

Activity 2Go to FORMAT PARAGRAPH and open Paragraph text boxes.

Go spacing and select points you want to leave before and after the paragraph

12 points = one line at size 12 font

6 points before and after will leave 12 points between the paragraph

Automatic will leave the same space as your line space

Format the lines of thearticle as is demonstrated

An unformatted copy of test is available in PLAIN TEXT ACTIVITIES document.

ACTIVITY 3Align the paragraphs of the textas is demonstrated

An unformatted copy of the text is in MOODLE in the file PLAIN TEXT ACTIVITIES. You should open it and cut and paste the text

Use LEFT RIGHT and DISTRIBUTED (JUSTIFY) alignments

Indents

CONTRL+E: Center

CONTRL +J :Justify

CONTRL +R :Right align

CONTRL +M :Indent the left

Activity 4

add the following paragraphs. Indent the sheet as is demonstrated

An unformatted copy is on MOODLE PLAIN TEXT ACTIVITIES. Copy it do not type it.

TABS

Rather than use many default tabs you can set tabs on the ruler. If the ruler is not showing, Click on VIEW RULER

ACTIVITY 5

Tabs are:

Left Tab 2cm

Centre Tab 6cm

Right Tab 9.5 cm

Decimal tab 12cm

Bar Tab 14 cm

TABSUsing FORMAT TAB

The Tab dialogue box can be used to set Tabs accurately and create leaders.

 

To set tabs type in the tab position, indicate the alignment and the leader and click SET

CLEAR clears the highlighted tab

CLEAR ALL clears all tabs

 

Leaders

Leaders allow you to draw lines or dot between words.

For example :

This is set 2cm tab, Left alignment no leader, 12 cm Tab left alignment leader 2

ACTIVITY 6

Recreate this form

FONTS

To change styles go to Home .

ACTIVITY 7

TABLES

Click INSERT TABLE

DRAG over CELL to Insert ROWS AND COLUMNS.

When you Create a TABLE Word automatically opens TABLE tools

DESIGN and LAYOUT which all you to edit TABLES

ACTIVITY 8

CREATE THE TABLES OPPOSITE

Page and Section breaksTo save reformatting documents if you decide to add text at a later point, do not hit ENTER to go to a new page if you do not want to completely fill the page. Use Page break.

Page breaks

Located under INSERT Page break

AND

PAGE LAYOUT

Breaks

Section Breaks

PAGE LAYOUT

Breaks

To delete a page break or section break

Highlight the break.

Click delete

Activity 9

BORDERS and SHADING•When using paragraph make sure that it is selected in both BORDERS and SHADING sections of the Dialogue Box.

•When Text is highlighted the Border will extend around the text, when Paragraph is highlighted the border will extend the width of the page.

•When Creating Text and Paragraphs with Borders leave an empty paragraph on either side of the text. This will avoid carrying formatting into other text.

Activity 10

HEADINGSMicrosoft Word allows you to define your own styles and also has a number of built-in styles. Among the most important built-in styles are the standard heading styles: Heading 1, Heading 2, Heading 3, etc. The heading styles are intended to help create a consistent hierarchy in your documents. For example, you might use Heading 1 for chapter headings, Heading 2 for major sections within chapters, etc.

Word's heading styles make it faster and easier to format headings in your documents, and they also have a number of other important features. For example, Word can automatically create a table of contents based on your headings, and you can use headings to define cross-references.

Headings allow you to create a navigatable document map for large documents

Headers and Footers and Page Numbers

Headers and Footers allow you to put text such as titles dates and other information on each page.

You can put different Headers and Footers in different sections of your documents

INSERT HEADER AND FOOTERTo insert Header go to INSERT HEADER

To have different headers in section. CREATE SECTIONS

Click on INSERT HEADER Create desired Header

Headera and FOOTER TOOLS will show

Click next section

Link to previous will show as hightlighted and you will see same as previous in header

Click on link to previous to unhighlight

Add new footer to section

Repeat for all sections

Do the same for Footers

Activity 11

TABLE OF CONTENTS

Tables of Contents

Make sure that all the items you want in the TOC are formatted as headings. Heading 1 locates =Level 1 of the TOC. Heading 2 =Level 2

Click an empty paragraph/page where you want to insert the TOC.

Click INSERT TABLE OF CONTENTS

Activity 12

Footnotes and Endnotes

Footnotes insert at the bottom of the page.

End notes insert ate the END of the document

Activity 13

Adding Bibliographies and CitationsTo CREATE A BIBLIOGRAPHY and to ADD citations to a document

Go to REFERENCES

CITATIONS AND BIBLIIOGRAPHIES

ACTIVITY 14

Word COUNT

Go to REFERENCES WORD COUNT

ACTIVITY 15

Thesaurus

The THESAURUS function allows you to change words and find similar ones

You type in the word, highlight it and the click REVIEW THESAURUS

ACTIVITY 16

Find alternate meanings for the words opposite.

Translate

Translate takes you to Microsoft translator.

You need to be connected to the Internet

Activity 17

You will find the text in the Text document on Moodle

TRACKING CHANGES

Tracking changes allows documents to be tracked and all edits to be recorded. This can be done as formatting or by comments boxes.

SpellcheckSpellcheck tests spelling, readability and grammar. It should NEVER be substitute for proofing.

After you have completed spell check you can check readability statistics

1. Click the "Office" button at the top-left of Microsoft Word.2. Click "Word Options" at the bottom-right of the menu.

The "Word Options" dialog appears, allowing you to configure the following groups of options by clicking on categories in the left pane:

*Click Proofing for spellcheck options

ACTIVITY 18

TRACKING CHANGES

ACTIVITY 19

Autoshapes

Most of the shapes and symbols can be found under the INSERT Tab.

Once the Insert is made then further tabs relating to the insert appear.

Symbols are very useful for adding pictures, foreign language symbols an mathematical symbols as TEXT.

Activity 20

Bullets

Bullets allow lists to be created changing indents and symbols used.

You do this by clicking on the arrow beside the bullet list.

Bullets use a combination of INDENT TAB and SYMBOL buttons.

You can align text in a bullet on a new line by using SHIFT- ENTER rather than just ENTER

NUMBERING

Numbering lists allow you to add sequential numbers to list throughout your document.

The numbering can be changed to a variety of formats

You can chose to continue with numbering or start a new set of numbers by clicking on SET NUMBERING VALUE

LISTS

Lists allow you to create a multi tier number format, using a combination of symbols , numbers and TABS

ACTIVITY 21

Create the bullets, numbers and lists shown

Graphics and Drooped CapitalsWord allows you to create a number of graphics and images using text boxes, Word Art and Drop capital.

When you click on TEXT Box and draw one the DRAWING TOOLS Tab appears and you can format the text box with shape , shadows an 3D.

Drooped caps allows you to enlarge and format the first letter of a word

Activity 22

MacrosMacros allow you to create functions and short cuts that you can keep using over again. They are useful when the function involves a number of steps

For instance, a long title with a particular formatting. You can create a macro to work off a button in the toolbar or a short cut.

To start a macro

Go to DEVELOPER RECORD MACRO.

NOTE: Macro is recording when you see, so any mistakes will record as well

To create button click BUTTON Drag the macro into the right, then click MODIFY .

The button will appear on the top quick access bar

ACTIVITY 23