1. 1. Technology Planning Tips for Small Libraries August 19, 2015
2. 2. Using ReadyTalk Chat for questions/comments All lines are muted If you lose your Internet connection, reconnect using the link emailed to you. If you lose your phone connection, re-dial the phone number and re-join. ReadyTalk support: 800-843-9166 Your audio will play through your computers speakers.
3. 3. This session will be available on the TechSoup website along with past webinar presentations: www.techsoup.org/community/events-webinars You will receive a link to this presentation, material, and links. Twitter hashtag: #TS4Libs You are being recorded
4. 4. TechSoup is a 501(c)(3) nonprofit with a clear focus: connecting fellow nonprofits, charities, public libraries, and foundations with tech products and services, plus learning resources to make informed decisions about technology. Who Is TechSoup?
5. 5. Who Is TechSoup? Since 1987, TechSoup donation programs have served more than 210,000 charitable organizations. Weve distributed more than 11 million software and hardware donations and enabled recipients to save more than US$3.75 billion in IT expenses in 60+ countries around the world. We reach more than 400,000 nonprofit, library, and philanthropy subscribers in the United States with our newsletters each year.
6. 6. Whats New at TechSoup? Refurbished Computer Initiative (RCI) High-quality refurbished desktops, laptops, monitors and other hardware solutions Microsoft Software Get the latest versions of Microsoft software. Tech Impact Technology services and support, including training workshops and consultation.
7. 7. August 19, 2015 Technology Planning Tips for Small Libraries
8. 8. Julie Elmore Oakland City-Columbia Township Public Library Oakland City, IN Presenters Chat: Becky Wiegand Twitter: Ginny Mies Travis Montgomery Liberty Lake Municipal Library Liberty Lake, WA Crystal Schimpf TechSoup for Libraries San Francisco, CA @techsoup4libs #ts4libs
9. 9. The Director Perspective The IT Perspective Tips, Templates, Best Practices Resources Q&A Todays Topics @techsoup4libs #ts4libs
10. 10. Does your library have a current technology plan? Yes No Im not sure Poll
11. 11. Are you required to have a technology plan? Check all that apply. Yes, my state library requires it Yes, a funder requires it Yes, my board requires it Yes, for other reasons No, Im not required I dont know if it is required Poll
12. 12. Technology Planning: The Director Perspective @techsoup4libs #ts4libs Julie Elmore Library Director Oakland City Columbia Township Public Library www.occtpl.lib.in.us occtpl@gmail.com Personal Twitter: @rurallubrarian
13. 13. About Us
14. 14. Why I First Created A Tech Plan? I had to Indiana Administrative Code 590 Rule 6
15. 15. Serves as a guide Provides direction Serves as an evaluation tool Measures progress Why Im Glad It Was Required?
16. 16. Our Plan 3 year plan Utilized state library templates http://www.in.gov/library/files/TEMPLATE_Technolo gy_Plan_2011_12_06.pdf I opted for the K.I.S.S. strategy (Keep It Super Simple)
17. 17. Simplicity Benefits of simplicity: Dont stress over not knowing details If it doesnt apply to you, leave it out It allows for your library to stay fluid
18. 18. Not a one afternoon job Inventory what you have Direction Focus on key areas Goals and objectives Drafts and edits Time & Process image credit: openclipart.org
19. 19. Mission Statement Technology Inventory Goals & Objectives Professional Development Strategy Budget Evaluation Process Whats Included
20. 20. More than just computers: Networks Computers (hardware & software) peripherals Internet Connections ILS Current and Proposed Inventory
21. 21. Maintenance Patron Training Replacements Online presence for the library Databases Goals & Objectives
22. 22. Online Presence
23. 23. Virus Protection Upgrades Updates Cleaning Maintenance
24. 24. Training, Training, Training Patron training classes one-on-one Staff training
25. 25. Professional Development The Oakland City Columbia Twp. Public Library strives to have a knowledgeable staff when it comes to our technology. When new equipment is added to the library, staff receives training on how the equipment is operated. Additionally, when time allows staff members are encouraged to take advantage of any freely available training.
26. 26. $ Money $ Existing Budgets Our goals are written to be realistic to our budget. Grants Free Stuff!
27. 27. Evaluation Monitor your progress Technology needs will be monitored by staff through observing usage and requests for new technology. Frequency
28. 28. Keep it realistic K.I.S.S. (Keep It Super Simple) Review and evaluate Youre a Librarian, YOU CAN DO THIS Remember Photo credit: rg1024 on openclipart.org
29. 29. Please type your questions in the chat window. @techsoup4libs #ts4libs Julie Elmore Library Director Oakland City Columbia Township Public Library www.occtpl.lib.in.us occtpl@gmail.com Personal Twitter: @rurallubrarian
30. 30. Planning for Success Small and Rural Libraries Recipes for a Five Star Library Download at: TechSoupforLibraries.org TechSoup for Libraries Cookbooks
31. 31. Technology Planning: The IT Perspective @techsoup4libs #ts4libs Travis Montgomery Technology Specialist Liberty Lake Municipal Library www.libertylakewa.gov/library tmontgomery@libertylakewa.gov
32. 32. Liberty Lake Municipal Library Population: 8925 10 miles from Spokane WA 3 full time staff 9 part time staff Lots of wonderful volunteers
33. 33. Practical Reasons For Having A Technology Plan
34. 34. Saving Money The best time to buy something is when you dont need it.
35. 35. Shop Around NewEgg TechSoup Amazon eBay Frys
36. 36. Shop at the Right Time Black Friday Cyber Tuesday After Christmas
37. 37. Preventative Maintenance
38. 38. Compressed Air
39. 39. Rubber Rejuvenator
40. 40. Surge Protectors & Uninterrupted Power Supplies
41. 41. Kiosk Software Deep Freeze Drive Vaccine Reboot Restore RX (Free) Steady State (Free)
42. 42. Software & Security Updates Important Updates Antivirus Definitions
43. 43. What do you do if you dont have access to an IT Guy?
44. 44. Search Engines Google Bing Yahoo How you ask the question is just as important as the question itself
45. 45. Microsoft IT Academy
46. 46. How-To Books
47. 47. YouTube
48. 48. Networking with other Libraries Talk to other libraries Forums or Message Boards Networking is not just computer based
49. 49. Community Outreach It can go both ways
50. 50. Replacement Schedules Every library is different Make it your own It should evolve over time
51. 51. Liberty Lakes Technology Plan IT and Library Director: 50/50 split
52. 52. Please type your questions in the chat window. Travis Montgomery Technology Specialist Liberty Lake Municipal Library www.libertylakewa.gov/library tmontgomery@libertylakewa.gov @techsoup4libs #ts4libs
53. 53. WebJunction: Technology Planning LITA Guide: Technology Planning for Small and One-Person Libraries Idealware: Technology Planning Training (TechSoup Donation) Tactical Technology Planning: Requesting Technology Donations through TechSoup (Webinar Archive) Other Resources
54. 54. TechSoup for Libraries
55. 55. Online reading education program For children age 3-13 TechSoup product donation 10 license subscription packs Upcoming TechSoup Webinars Easy Postcard Creation with Adobe InDesign Thursday, 8/20, 11AM-12PM PST Upgrade your World: Windows 10 for Nonprofits & Libraries Thursday, 8/27, 11AM-12PM PST Managing Mobile: Library Device Checkout Made Easy Wednesday, 9/16, 11AM-12PM PST
56. 56. Thank You to Our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week. For more information: www.techsoup.org/readytalk Please take a moment to complete the post-event survey that will pop up in a new window when you close this screen.