How to keep it clean, manageable, and easy to use

*WORDPRESSmedia library organization

travis ballstadt, digital media coordinatoriowa state university college of engineering

* the wordpress media library can – and will – become a very large database of images, audio files, pdfs, and more

* as our sites fill out and more departments add to the media library, it will become more crucial to keep it well organized

* wordpress has a wonderful built in search functionality to make finding content in the media library very simple.

* the key is to properly name content and tag it NOW to make it easier to find LATER

*fear not

the key is to properly name content and tag it NOW to make it easier

to find LATER

* if we do the work now, we can easily find our content years from now

* titles, descriptions, and filenames are all searchable keywords

*pro tip : search before upload

For non-timely news type images (ie headshots), search first to see if there’s already one there to avoid duplicates

* Name the file appropriately before uploading

* Do not upload as “IMG_018” etc.

* Add titles and descriptions that are keywords about what the photo is, or who is in it

* If you were looking for this photo, what would you search for?

file name is searchable

Title – different from filename

Description – be DESCRIPTIVE! Add names of people in the photo

• headshots: Alleman James.jpg

• action shots: filename flyingmonkeys.jpg title The Flying Monkeys

description The Flying Monkeys Girl Scout Troop FLL teamprosthetic hand Global Innovation Award

ClaireBassett team mentor alumni

• news shots: think in terms of a caption on a photo.if your photo has a caption, copy & paste it to

descriptioncaptions are not searchable

*naming conventions

• upload a decent sized photo, resize it in wordpress• not GINORMOUS, but around 1280x720 @ 72dpi is good• scale it down when you add it to a page or post

• ALWAYS search the database before adding a generic photo, or headshot

• try to keep duplicates out• an uploaded photo can be added to unlimited

posts/pages• resizing in wordpress is only attached to that

post/page• original uploaded photo is available for other uses

on site• you might even find a photo you like better in the media

library

*more pro tips

how to log in, upload, and embed a powerpoint presentation

*SLIDESHAREpresentationsharing network

* slideshare is basically a social network for sharing presentations and, therefore, information

* it will allow users to easily view a presentation without leaving our website or downloading the file and opening new software

* we have an official college of engineering account to keep all presentations in one central location

* username is collegerelations@iastate.edu

* once logged in, the dashboard will show you a big UPLOAD button

* powerpoint presentations & pdfs only, please

* upload publicly (privately is not an option on our account)

* navigate to the file(s) on your hard drive and upload

* you can upload multiple files at one time

* change the name of the file if you wish – use something descriptive

* add tags – keywords for people searching

* category should be “education”

* remember, this is like a social network, people searching for information will come across these files

* after a large conference, you can search slideshare for the name of the conference and find most of the presentations for review

* click a presentation name to go to its individual page

* here you can view the presentation or make changes to the descriptive information you entered

*copy the url of the slideshow

*paste it into your wordpress page or post

*done.

travis ballstadtballstad@iastate.edu

515.294.6750