Interview Conduction, Types and Rules

Presented to: Ma’am Rabial Ghazal

Presented by : “ASSETS OF UE”

Members: Ambreen Munir

Hina Qasim

Ahmad Nauman Bin Umar

Asad Ali

Context:

1. Interview.

2. Ways To Conduct A Great Interview.

3. Positive and Negative Impression on Interview.

4. Types of Interview.

5. Rules of Interview.

6. Key Facts.

1. Interview An interview is a conversation between two or

more people where questions are asked by the interviewer to elicit facts or statement.

An employment Interview is a formal meeting during which you and a prospective employer ask question and exchange information.

2. 12 Ways To Conduct A Great Interview:

Don't conduct an interview, have a conversation: 

One of the biggest mistake people make in the interview setting is to conduct it like it appears in a magazine (question and answer). Don't make that mistake. Forget about the questions and just have a comfortable conversation. Keyword: comfortable.

Do your homework:

 The only way to avoid getting stuck asking questions is to do so much research that you don't need them. Know your subject, know the issues and know what the public would want to know if they could sit down with the subject matter.

Don't stick to your agenda:

To make matters worse, most interviewers follow the questions that they have lined up in the order they wrote them, instead of letting it flow based on what the subject is saying. I've seen many great follow-up conversations and side-tracks lost because the interviewer was following their flow instead of the flow of the conversation.

Have notes, not questions:

It's ok to have some notes about concepts you would like to discuss, but don't hold it in your hand and look down at it - that will break the conversation and turn it into an interview

Ask open ended questions:

Always start your questions or commentary with words like "how" and "why". Those two words can never be responded to with the words, "yes" or "no". If you want something more than one or two word answers, use words like "how" and "why“ i.e How will you help the company if you are hired to work for us?

Open arms:

 Do your best to have nothing blocking you from your subject matter. This includes objects like recorders, pens, coffee tables, etc... In an ideal world, keep your arms open and your heart aimed at the subject matter's heart. I do not know why this works, but it does create a much more human connection - let nothing get in the way.

If you're going to record it:

Start training yourself now to not say things like, "ummm" and "ahhhh." While it sounds natural in everyday chitter chatter, those little vocal stumbles sound extra annoying if you plan on publishing the audio file, and it's even more frustrating if you have to transcribe the audio to text. It's one of the hardest things to do, but be conscious of it.

Don't say anything:

This is an old journalism trick, but it works wonders. Many people have been interviewed many times and they know the questions they are most likely to be asked, so their answers are practiced and canned. If you want to get a little bit more out of them or something original, wait for five seconds after they finish their last sentence and do not say anything. More often than not, that moment of silence will get them thinking and they'll start speaking from their heart (and with a whole other perspective than their standard canned answers).

Watch the clock:

 Try not to go over thirty minutes. You should be able to capture everything you need in fifteen minutes or less.

Be the ambassador for your audience:

 Don't forget that your role as the interviewer is to ask the questions that your mass public would want the answer to if they could be in that room. They can't be there. You are. Be their ambassador. Ask the questions they want answered.

Don't just take notes: 

Old school journalists don't record anything, they just take notes. Personally, I find it very distracting, and the act of taking notes separates you from the subject matter. You wind up focusing way too much on the note-taking or the typing instead of what matters most: the person in front of you. Invest in a good recorder (I use the M-Audio MicroTrack) and have a conversation. Worry about the transcription later. There's nothing more annoying than when a journalists says, "hold on, can you please slow down so that I can get this all written down." If that doesn't kill the flow, I don't know what does.

Have fun:

 If you're stressed or focused on your notebook and the questions in it, your subject will "feel it" and will pick up on your nerves or apprehension. Remember that the best conversations are the fun conversations. Have fun.

4.Positive & Negative Impressions:

Behavioral & psychological:

Positive

•Early arrival•Alert, responsive attitude•Emphatic attitude•Relaxed manner.•Smiling•Clear voice

Negative

•Late arrival•Inattentive•Condescending or with-drawn•Tense, fidgety•Frowning•Mumbling

Verbal Cues

Positive

•Sticking to main point•Incisiveness•Relevant response•Organized presentation.•Appropriate use of humor•Spontaneous Response•Speaks well of people

Negative

•Change the subject•Generalization excessive details•Irrelevant Response•Disorganized•Uncalled for levity•Long Pauses•Criticize other

5.Types of Interviews

One-on-One Interviews.  Panel/Board Interviews. Panel Interview. Screening Interview. Combined Screening and Employment Interview. Serial Interview. Telephone Interview.  Group Interviews.  Stress Interviews.  Second Interviews. Dinner Interviews. 

1.One-on-One Interview:

A one to one interview takes place between the candidate and the interviewer. A single interviewer who will also be responsible for deciding who to hire.

You might have a one to one interview when

you apply for:

Part time work (paid or unpaid)

Voluntary work.

A coop placement (although these can involve

panel interviews)

A job within a small business.

A postgraduate course at a university.

2.Panel/Board Interview:Two or more interviewers who usually take turns asking questions and then reach an agreement on whom to hire.

Make eye contact to interviewer.

Direct your answers to whoever asked the question.

Make sure to get the names of all your interviewers.

3.Panel Interview:A panel interview is where more than one representative of an organization conducts the hiring interview. Ideally the panel consists of no more than three people. But some job seekers describe experiences of being interview by as many as ten or twelve.

Make eye contact to interviewer.

Direct your answers to whoever asked the question.

ask for the names and positions of the people who will interview you and write them down.

4.Screening Interview:A screening interview is a type of job interview that is conducted to determine if the applicant has the qualifications needed to do the job for which the company is hiring. A screening interview is typically the first interview in the hiring process.

A screening interview can be conducted over the phone or in-person. In both cases, the results of the screening interview will determine if the candidate moves to the next round of the interview process.

5.Combined Screening and Employment InterviewMany employers screen on the basis of your resume and covering letter and conduct, just one interview. The interviewer first explores you academic background and experience, then proceeds to a more in-depth assessment of your suitability for the job based on attitude, motivation and past performance.

6:Serial Interview:Serial interviews are not uncommon in larger organizations. If you succeed at one level, you are then referred to another individual or panel for the next stage.

7.Telephone Interview:

Telephone interviews are often conducted by employers in the initial interview round of the hiring process, this type of interview allows an employer to screen candidates on the candidates experience, qualifications, and salary expectations pertaining to the position and the company.

8.Group Interviews: 

Sometimes employers schedule a large number of candidates together, placing them in a group situation, usually with some sort of problem to solve or goal to achieve. This is generally set up as a means of testing your timework abilities and interpersonal skills.

9.Stress Interviews: 

Definition. The term stress interview is used to describe a technique that deliberately places the job candidate in a stressful situation to observe how the candidate reacts during the job interview.

Stress interviews are designed to explore how you handle yourself in a stressful situation, as created by the interviewer.

10.Second Interviews: 

Scheduled only with those candidates the employer is seriously considering hiring and usually conducted by middle or senior management. Preparation in the form of solid research, including any information gained in the first interview, is even more important at this level as only the best candidates are still being considered at this point.

11.Dinner Interviews: 

This can be formal or informal, with one or more interviewers, but is set up specifically over a meal. The reason can be as simple as convenience for the employer or as complex as testing the candidate in a social situation.

6.Interviewing Rules

Do Your Research Look Sharp Be Prepared Be on Time Show Enthusiasm Listen Answer the Question Give Specific Examples Ask Questions Follow Up

7.Key Facts Don't slouch. Be honest. Lies will come back to haunt you. Be approximately 10-15 minutes early. Be nice to everyone you meet, as they may have a say in whether you get hired

even if they aren't part of the interviewing team. Be polite. Dress in appropriate clothing for the type of job you're applying for. Generally a

nice pair of dark coloured pants and a white (or light coloured) shirt. Bring an extra copy of your resume as well as your list of references (if

separate). Keep eye contact with the interviewer(s). Take a moment to think about your response to their questions but not too long. Answer the questions to the best of your ability. If you need clarification, don't

hesitate to ask. It's okay to show a little bit of nervousness but don't show too much.

Don't use slang. Be confident.