U K S G Roadshow T C D Cremin

Trinity College Library DublinTrinity College Library Dublin

Managing Serials UKSG Roadshow

John Cremin

Periodicals Librarian

Trinity College Dublin



- Physical Collection

- Electronic Journals

- Acquisitions / Budget Control

- Issues / Challenges



In the beginning…

- 1665 First research results published systematically

Journal des Sçavans

Philosophical Transactions of the Royal Society

- 4 Functions

Record, Evaluate (peer review) , Distribute, Preserve

- 50,000 Refereed or Academic/Scholarly journals (estimate)

30-50% online

- Serial / Periodical / Journal



Periodicals Department

Periodicals LibrarianExecutive 1 (Library Assistant)Executive 2 (Library Assistant)4 Library Assistants

TCD Holdings -24,000 live print titles100,000 issues checked in annualyReceived through - Legal deposit

Purchase Donation



Breakdown –

British Legal Deposit 15,329

Irish Legal Deposit 1,322

Subscriptions 1,205

Donations 726

Annuals (all sources) 3,863



Processing activities –

Cataloguing – AACR2, MARC21, CURL, OCLC

Checkin issues

Claiming Missing issues

Binding

Special Projects – ITE (192), Chem Dept. (850 m)

Queries





CHKM - CHECKIN FOR PER - ISSUES MASTER

LCN : 12695284 Call #: ISSN: 0099-1333Title : The Journal of academic librarianshipImprint : Stamford : JAI Press Inc., 1999- LCCN: ----------------------------------------------------------------------------- |1|Vol.34:No.2(2008|2|Vol.34:No.3(2008|3|Vol.34:No.4(2008|4|Vol.34:No.5(2008 | |--:MAR) |--:MAY) |--:JUL) |--:SEP) | | | | | | | | | | | |02/05/08 |24/06/08 |02/09/08 |13/10/08 | |Received 1/1 |Received 1/1 |Received 1/1 |Received 1/1 | |------------------+------------------+------------------+------------------| |5|Vol.34:No.6(2008|6|Vol.35:No.1(2009|7|Vol.35:No.2(2009|8|Vol.35:No.3(2009 | |--:NOV) |--:JAN) |--:MAR) |--:MAY) | | | | | | | | | | |31/12/08 |02/03/09 |30/04/09 |30/06/09 | |Exp issue 1/1 |Exp issue 1/1 |Exp issue 1/1 |Exp issue 1/1 | -----------------------------------------------------------------------------Options: Please enter number(s) for this option Checkin # Insert after # Retrieve # Delete # Forward Backward Claims Order detail Previous screen MARC Summary holdings Move box # Exit



Claiming

- Weekly process

- System generates claim letters

- Sent to publishers and subscription agent

Binding

- Year round

- Drill or Archival



HTML web page Sept. 1997-May 2001



May 2001 E-Journals Web page



2003 EBSCO A-Z

2005 LinkSource – OpenURL link resolver

2009 Millenium ERM (Electronic Resources Management)1)Storage of licensing information2)Technical information e.g. passwords3)Management of the electronic resources and licensing

workflow4)Management of vendor and licensing contact information5)Management of current and archival product trial information



Acquisition / Budget Control

Subscription Agents

- Reduction in number of invoices

- Standardized Format

- Discounts

- Database

- Platform



Catalogue

On Shelf

Check in

Order

Details


Provide Support

EvaluateMonitor

Title listsTitle lists

Administer

Provide AccessUsage statsUsage stats

Fulfillment reports

Fulfillment reports

Offer trialOffer trial

License terms

License terms

Order handling

Order handling

InvoicesInvoicesPricingPricing

Acquire

Hosting siteHosting site

IP AddressesIP Addresses

Campus authentication

Campus authentication

Metasearch/ Z39.50

Metasearch/ Z39.50

Durable URL Support

Durable URL Support

RegistrationRegistration

Subscription upgrades

Subscription upgrades

ClaimingClaiming

User IDsUser IDs

IP ChangesIP Changes

Title Lists for packages

Title Lists for packages

Enforce License terms

Enforce License terms

Title ChangesTitle Changes

Subscriptionproblems

Subscriptionproblems

Hardware problemsHardware problems

Software problemsSoftware problems

Customer Service

Customer Service

Technical Support

Technical Support



Periodicals Budget – over €1million

Electronic - 40%

Hybrids (print & electronic) - 10%

Print - 50%

IReL - Irish Research eLibrary €35M



Challenges

- Budget Crises !

- Storage Crises !

- New LMS – Millenium – data conversion

- Transition to E-Only ?

- Legal Deposit - new agency

Education

U K S G Roadshow T C D Cremin