The Importance of Careful Selection

SERDAR KELAHMET

EEMA President 2016-2018Asistant Governor for Central Asia Clubs

District 2430 TurkeyIskenderun R.C.

R.I. Convention/Atlanta 10.06.2017

Optional Head treatment

EEMA COUNTRIES


EEMA 2017- WARSAW/POLAND


...from the Rome 2013 | 61st EEMA Conference

Consensus Conferences dedicated toYouth Exchange Program with SPECIFIC TOPIC every year


USEFUL SUGGESTIONS

to facilitate and standardizeDistricts’ and Clubs’ preparatory work with outbound and inbound students






WORKING GROUP:At that time


GUIDELINES


GUIDELINES

Training

Quality Improvement


TRAINING

As a matter of facts, to improve the quality, it is not necessary to reinvent the wheel or rediscover America.

The answer is very simple;

TRAINING TRAINING TRAINING


SELECTION

However to achieve the quality you must start with proper selection.

As the quality of the selection will lead to the quality of the program the proper selection is set as the primary rule.


SELECTION


SELECTION

The selection process, therefore, might be regarded as a risk management procedure to help eliminate unsuitable applicants, and be an important way to ensure that selected individuals maintain the objectives of Rotary Youth Exchange.


THE PARTIES OF THE SELECTION

Students

Host Families

Club- YEO/Counselors/Committees

District YE Chair/Committees


SELECTION IN YOUTH EXCHANGE

WhatWhat WhoWho WhyWhy WhenWhen HowHow


YOUTH EXCHANGE HANDBOOK

An excellent resource is the An excellent resource is the Youth Exchange HandbookYouth Exchange Handbook

SearchSearch

“ “Youth Exchange Handbook”Youth Exchange Handbook”

atat

www.rotary.orgwww.rotary.org


EEMA GUIDELINES

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Successful StudentSuccessful Student

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Unsuccessful StudentUnsuccessful Student

Correct DecisionCorrect Decision Incorrect DecisionIncorrect Decision

Incorrect DecisionIncorrect Decision

(False Positive)(False Positive)

(False Negative)(False Negative)

Correct DecisionCorrect Decision

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STUDENT SELECTION


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STUDENT SELECTION


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((False Negative)False Negative)


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STUDENT SELECTION


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STUDENT SELECTION

SuccessfulSuccessful StudentStudent

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CorrectCorrect DecisionDecision Incorrect DecisionIncorrect Decision





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STUDENT SELECTION


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Correct DecisionCorrect Decision??38

STUDENT SELECTION


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Successful FamilySuccessful Family

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Unsuccessful FamilyUnsuccessful Family






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HOST FAMILY

Successful CounselorSuccessful Counselor

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Unsuccessful CounselorUnsuccessful Counselor






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CLUB COUNSELOR

Successful YEOSuccessful YEO

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Unsuccessful YEOUnsuccessful YEO






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DISTRICT YEO


HOW DID YOU CHOSEN AS DISTRICT CHAIR,ETC.?

They didn’t tell me how much work it They didn’t tell me how much work it would be, until after I accepted! would be, until after I accepted!

I wasn’t at the meeting when they elected I wasn’t at the meeting when they elected me.me.

No one else would do it.No one else would do it.

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THE BUSİNESS OF THE BUSİNESS OF ROTARY YOUTH EXCHANGEROTARY YOUTH EXCHANGEAL KALTER, SCOTT WİSNERAL KALTER, SCOTT WİSNER

IdeasIdeasInvestorsInvestorsSuppliersSuppliersCustomersCustomersProductsProductsMarketingMarketing

Optional Head treatmentWHAT WHAT IIS MS MIISSSSIING FROM NG FROM THIS THIS

GLOBAL CORPORATGLOBAL CORPORATIION?ON?

Employees!Employees!

Optional Head treatmentROTARY YOUTH EXCHANGE İS A ROTARY YOUTH EXCHANGE İS A

GLOBAL CORPORATİONGLOBAL CORPORATİON

Who are our employees?1. Students

2. Host Families 3. District and Club YEOs Our product is: “The advancement of international

understanding, goodwill, and peace…”

One exchange at a time.

Optional Head treatmentWANT AD FOR A STUDENT WANT AD FOR A STUDENT

“POS“POSIITTIION”:ON”:

“ “Global corporation (RI) with an international Global corporation (RI) with an international subsidiary (YE), specializing in the advancement subsidiary (YE), specializing in the advancement of international understanding, goodwill, and of international understanding, goodwill, and peace, seeks temporary employees (ages 15-18) peace, seeks temporary employees (ages 15-18) for a one year assignment in one of our overseas for a one year assignment in one of our overseas departments. departments.

Only highly motivated individuals, in agreement Only highly motivated individuals, in agreement with our mission statement, willing to represent with our mission statement, willing to represent one of our local departments somewhere else in one of our local departments somewhere else in the world need apply. Some travel required”. the world need apply. Some travel required”.


INTERVIEWS:INTERVIEWS:EMPLOYEES NEED TO BE EMPLOYEES NEED TO BE

IINTERVNTERVIIEWEDEWED

A typical YE Interview:

Tell us something about yourself.Why do you want to be an exchange student?Where would you like to go? What kind of experience do you have living in another culture?

Optional Head treatmentINTERVINTERVIIEWER BEWER BIIASESASES

StereotypingInconsistency in questioningFirst impression errorNegative emphasisHalo effectNonverbal biasSimilar-to-me error


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(True Positive)(True Positive)



(True Negative)(True Negative)




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Optional Head treatmentSome promising research being done Some promising research being done

in RYE Florida, Ohio-Erie in RYE Florida, Ohio-Erie

The Resiliency Scales for Children and Adolescents

All Outbounds are given the test early in the training year

Has given us specific areas to assist students individually in preparing for the exchange

Optional Head treatmentRESILIENCYRESILIENCY

Resilience is the ability to adapt well and recover quickly after stress or adversity. If you have a resilient personality, you are better able to maintain poise and a healthy level of physical and psychological wellness in the face of life's challenges

Optional Head treatmentSOME OF THE RESSOME OF THE RESIILLIIENCY ENCY

SCALES MEASURESCALES MEASURE

• optimismoptimism

• ability to set and achieve goalsability to set and achieve goals

• adaptabilityadaptability

• ability to develop trustability to develop trust

• ability to seek and utilize supportability to seek and utilize support

• general level of comfortgeneral level of comfort

• tolerance of differencestolerance of differences

• sensitivity to otherssensitivity to others

• ability to recover from stressability to recover from stress


ASK INTERVASK INTERVIIEW QUESTEW QUESTIIONS FOR ONS FOR WHWHIICH STUDENTS CANNOT CH STUDENTS CANNOT PREPARE PREPARE IIN ADVANCE, AND N ADVANCE, AND

WHWHIICH RELATE TO SKCH RELATE TO SKIILLS THAT LLS THAT SEEM TO BE RELATED TO SUCCESS SEEM TO BE RELATED TO SUCCESS

AS AN EXCHANGE STUDENT AS AN EXCHANGE STUDENT


QUESTQUESTIIONS FROM THE ONS FROM THE RESRESIILLIIENCY SCALESENCY SCALES

What has been the greatest challenge you have had to deal with in your life? Tell us how you have dealt with it.

Tell us about a problem you have had in your life and how you went about solving it.

Tell us about a time when you failed at some task but kept on working on it until you succeeded.

Tell us about some ways you have learned from your mistakes.

Tell us about a time when you have had to ask for help with a problem.

Tell us about a time when you have disagreed strongly with someone else that you had to interact with. How did you deal with it?


ALL EMPLOYEES NEED JOB ALL EMPLOYEES NEED JOB DESCRDESCRIIPTPTIIONSONS

Students

Host Families

Club- YEO/Counselors/Committees

District YE Chair/Committees

Proposed by and led by Proposed by and led by Erwin ZellerErwin Zeller 50% reported seeing 50% reported seeing

their club counselor their club counselor less than 1/monthless than 1/month

Student Post- Student Post- Exchange SurveyExchange Survey

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The #1 problem, globally, is Club /YEO/ Counselor support

The #1 problemThe #1 problem

Optional Head treatmentCLUB YEO/COUNSELOR/CLUB

COMMITTEE

Counselor = student’s “best friend”

Getting student involved early (Rotary club, school activities, community)

Marketing program at schools …

Student interviews

Optional Head treatmentTHE CLUB COUNSELOR SHOULDTHE CLUB COUNSELOR SHOULD

Establish contact with the student before departure or after arrival, explaining the expectations of the club and the district and maintaining and documenting regular contact (at least once a month)

Counsel the student in matters such as choosing classes, making friends, and participating in activities.

Help the student adapt to the culture and language

Work with the community and the student’s school to ensure that the student is involved in positive activities and community life

Optional Head treatmentTHE CLUB COUNSELOR SHOULDTHE CLUB COUNSELOR SHOULD

Informs the student about abuse and harassment prevention and creating a supportive atmosphere in which the student feels comfortable discussing any concerns

Serving as an advocate for the student in any matter

The Rotarian counselor should be trained to respond to problems or concerns that may arise during the exchange, including allegations of abuse or harassment

Etc.


STUDENT

HINTS FOR THE BEST AND CAREFUL SELECTION

Students should be asked if they really want to go abroad, if they are eager to learn new ways of life, if they know what Rotary is. They should be well behaved and have a good general knowledge of the country they will go to as well as the World and should relate well with others when in groups.


FOR EXAMPLE

THERE ARE

NO DESERT

AND

NO CAMELS

IN TURKEY



Assessments of individuals should include:

Optimism, ability to set and archive goals, adaptability, ability to develop trust, ability to seek and utilize support, good level of self esteem, tolerance of

differences, sensitivity to others, ability to recover from stress.



Students selected should:

a.Be aged 15-18 for the long-term exchange program.

b.Have above-average academic ability

c.Be able to express themselves clearly and effectively

d.Demonstrate community leadership skills



Additional criteria may include:

a.Adaptability (outgoing, confident, and willing to adjust to changing surroundings)b. Potential for being an excellent Rotary ambassadorc.Complete support of parents d.Proficiency in, or capacity to learn, the language of the host country



Final selection may incorporate the following criteria:

a.Level of maturity of the student b.Ability to exercise good judgmentc.Compatibility with goals of Rotary d.Good health, both physical and mental e.The number of students that the district can support Interviews and other assessment tools


INTERWIEWS

Every prospective exchange student must be interviewed by members of the district committee. It is recommended that the interview committee includes at least

a.One rebound.

b.One experienced Host Mother.

c.Two members of YEP local committee.


INTERWIEWS

First interview is at the club level.

Second interview: the district chair and his/her team interview the candidate alone, his/her family alone and then all together.

An orientation weekend where careful observation of students is made is a good method of assessment of suitability.


INTERWIEWS

Use of Rotaract and ROTEX with selection and orientation.

Use of interview questions for which students cannot be prepared in advance.

Accuracy of the application is essential to a successful selection.


SELECTION TIME

Students should be selected and applications completed by December of the year before they are to go on exchange, but must be at least 6 months before the date of departure.

This will allow time for the students to take part in orientation meetings, for their district or multi-district to make a placement in another country and for all parties to comply with all RI and government requirements.


WHO IS THE RESPONSIBLE FOR THE SELECTION

The club has the first responsibility for selection of the student.

a.It is closer to the applicant’s home and often a member knows the candidate and his/her family. b.The Club YE Committee identifies and interviews prospective exchange students. c.It ensures completion of the preliminary application, with appropriate student and parent signatures, and submits it to the district.


STUDENT

Good student (upper half of class)

Willingness to adapt to new situations

Initiative to get involved in activities

Willingness to speak to groups

Attitude for giving to others


HOST FAMILIES

Host families with

DYNAMIC MOTHERS


HOST FAMILIES

RI recommends three host families during a long term exchange. Families do not have to be Rotarians and do not have to have school aged children. It does helps the inbound student if in the first host family there are students of his/her age. According to the RI Code of Policies, parents of outbound long-term exchange students cannot be required to host as a condition of their child’s participation in the program. However, if willing, they may host inbound students or may be asked to assist in finding other suitable host families.The short-term exchange program often includes a “family to family” component. Districts can require reciprocal hosting for a student to participate. Individual districts may establish guidelines that are more specific than those provided by RI


HOST FAMILIES

The selection of host families is in almost all cases, a joint effort and responsibility shared by the local club and the district. The multi-district may be involved in a monitoring and compliance role.

Host families are often found by the candidate’s family. The club meets with the host families before the candidate is interviewed at district level.

The local club: a.checks host family applicationb.provides the necessary related documentation (for example Volunteer Agreement, background check form) and any other required information.

The Club YE Committee interviews the prospective host families reviews all documentation and makes the final decision as to their suitability to host an inbound student.


CLUB YEO’S

Club YEO’s should be:

a.Club members who have been trained by experienced committee member.

b. Determined Rotarians, willing to accept the task .

c.Knowledgeable of the world of young people.


WHOM SHOULD WE TRAIN

First of all we have to train the trainers.

YEO’s

YEO’s have been serving in different youth exchange committees for years but still they should be trained from time to time.

If the YEO that will serve in Youth Exchange Committee is competent and trained, the program will start in the correct way and as a natural consequence the success will be very high .



ROTARIANS

Training and encouraging the Rotary Club members.



HOST FAMILIES

Most important part of the program.

Host families that attend the training programs and interviews only can take part in the program.



STUDENTS

Students pass through the following courses in order to join program.

-"Rotary"

-The rules they have to OBEY

- Being an ambassador of their country.

- 6 Be’s and +++++

-We put forward our expectations from them very clearly and neatly .

Optional Head treatmentCONCLUSION

The secret of success is the proper selection. Training improves the Quality.

Rotex members are the bridges. We have many Rotarians in the Disrtrict Youth Exchange committee comes from Rotex.

Once you breaks the rules you can never rebuild them .

Love people- Love what you do

Love Rotary Youth Exchange

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SERDAR KELAHMET

[email protected] or

[email protected]

Questions?

90

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Education

The Importance of Careful Selection