Upload
garret-mcmahon
View
1.699
Download
0
Tags:
Embed Size (px)
DESCRIPTION
An overview of Trinity College Dublin's integrated research support services and the role of a research support librarian in this service landscape
Citation preview
The evolving role of the institutional repository in promoting Library Research
SupportJessica Eustace: SFI Research Support LibrarianGarret McMahon: Institutional Repository Content Manager
Niamh Brennan, Programme Manager, Trinity College Library Dublin
Donal Lyons, Senior Analyst, MIS, Trinity College Dublin
Investment in Irish Research:
• Over the past 10 years expenditure on Higher Education R&D has quadrupled
• Now reached OECD & EU-25 average HERD intensity ratio
• between 2004 and 2006 the number of Researchers in Higher Education increased by 13%
o Strategic decision to develop world-class research system in Ireland
o Increase research capacity, quality and output
o Develop 4th Level Irelando Double PhD output, structure
training, develop careers, encourage mobility
o Estimated additional cost of €1.88 billion to 2013
o Spending predicted of €2.7 billion to 2008 to implement strategy
o Provision for: 350 PI’s 1050 Postdocs 3500 PhD Students
“Justify budget of €2bn, colleges warned”
UNIVERSITIES and colleges will have to justify their €2bn budget as part of an unprecedented government investigation into third-level spending. By Ralph Riegel and John Walshe, Irish Independent, Thursday August 14 2008
TCD Research Support System Brief/Context
“A coherent information policy for College to address the needs of management, the Library, e-learning, electronic publications and records management will be developed with a view to having an integrated view of information systems across the whole of College.
CURRENT RESEARCH INFORMATION SYSTEM- CV-driven- Fully integrated with complementary systems- initial population from Human Resources records- updated & enhanced ‘live’ by researcher,- mediated input on-demand (Library-based service)
Research Profile on College Staff Directory
Personal URL/Research Webpage
Live feed on to School webpages
• Research publications• Etheses• Epublishing/Grey Literature• Images
Bibliographic records from ISI:- Integrated with ISI institutional Citation Report for TCD- By agreement with ISI- Specifically requested by researchers
Handling Bibliographic Data: EndNote
- Fully integrated with Research Support System- Added value to records in both systems
Repository with Added Value
Link to Researcher’s Profile
Link to live ISI Citation Record
Research Support System with Fulltext Links
IEEE Signal Processing Magazine
TCD Institutional Repository - in an Integrated Environment
Institutional
Repository
Human Resources
Physical Resources
Financials
Library
Student Administratio
n
Research Support System• Bibliographic metadata (inc. ISI)• Research Expertise• Project tracking
Web server
Web Services
FTP server
DMZ DMZ
External Bodies
• The web / •Search engines etc.• OAI harvesters
External Bodies
• The web / •Search engines etc.• OAI harvesters
External Bodies
• Thesis Print-Shop
External Bodies
• Thesis Print-ShopExternal Bodies
• expertiseireland.com• Portal Reviewers
External Bodies
• expertiseireland.com• Portal Reviewers
• Enhanced access• Better search
functionality• Alerts• Usage Statistics• Inclusion with other
research material in repository
Electronic theses:
Theses Centre:Prints thesisContacts student
Theses Centre:Prints thesisContacts student
Student:Adds metadataUploads file/sApplies restriction (if any)Agrees to Licence
Student:Adds metadataUploads file/sApplies restriction (if any)Agrees to Licence
Supervisor:Checks -Correct fileRestriction/StayKeywordsCitations/Sponsors
Supervisor:Checks -Correct fileRestriction/StayKeywordsCitations/Sponsors
Graduate Studies Office/Dean:1. Approves/disapproves application for stay
Graduate Studies Office/Dean:1. Approves/disapproves application for stay
Student:Adds note & contact detailsIssues command to print the thesis
Student:Adds note & contact detailsIssues command to print the thesis
Approve
ApproveLibrary:Checks metadataAssigns LCSHCommits to archive
[Record exported to GEAC]
Library:Checks metadataAssigns LCSHCommits to archive
[Record exported to GEAC]
Reject
Reject
Approve
• Promotion of your research and that of your group
The Benefits to the Researcher
• Facility to generate and download a personal Curriculum Vitae.
• A personal URL to link to from your business card or website
• A means of creating and maintaining up-to-date publications lists.• A means of generating reports for internal and external use
• Automatic inclusion in the annual TCD Calendar’s list of publications.
• A means of avoiding repetition in the request-for / provision-of information
• An opportunity for your research profile to be exported to the Expertise Ireland portal. • Details from your RSS profile can be automatically used for your internal grant applications.
• ‘Live feed’ of information from the RSS onto School web pages• Upload the full text of publications (subject to copyright) directly into TCD’s open access
digital repository and maximise its audience and impact on the world wide web.
• Comply with funders’ mandates for dissemination of research outputs
Background• Started at TCD in May 2007• Job title SFI Research Support Librarian
– Science Foundation Ireland (SFI) is a key organisation in the implementation of the NDP 2007-2013 and the Strategy for Science, Technology and Innovation 2006-2013. A sum of €8.2 billion has been allocated for scientific research under the NDP and SSTI of which SFI has responsibility to invest €1.4 billion. SFI will continue to invest in academic researchers and research teams who are most likely to generate new knowledge, leading edge technologies and competitive enterprises in the fields of science and engineering underpinning three broad areas:
• Biotechnology • Information and communications technology • Sustainable energy and energy-efficient technologies
Job Profile
• Job profile was to provide “research support to SFI funded researchers”– How was this interpreted?
• Support for anyone who had received SFI funding in last 3 years
• Support any students who worked for an SFI funded Principal Investigator
Job Role• Liaise directly with SFI researchers to establish their research information
requirements • Collaborate with the Sub-Librarians for Science, Medicine, Engineering &
Electronic Resources and develop and implement a strategy to meet the researcher needs
• Collaborate with the Research Support System Project Manager, Niamh Brennan, and Garret McMahon, Institutional Repository Content Manager, in developing research profiles for each individual SFI researcher, thereby playing a role in the promotion and exposure of their research output, within the Research Support System (RSS)
• Actively assist in the deposit of Open Access material within Trinity’s Institutional Repository TARA (Trinity’s Access to Research Archive)
• Actively promote and provide training on the myriad of electronic resources under subscription at TCD in a 1 to 1 capacity.
Challenges• How to reach researchers at different levels of their
career?– Postgraduates can be hard to access in their labs– Research Fellows have blended needs for teaching and
also their research needs– Principal Investigators are experts in their field and find it
hard to see the relevance of the Library when they can access material online.
• Common Issues– Time is of the essence – too much to do - too little time ->
How could I help?
The Grassroots Approach for Postgraduates
• Endnote Training• Specialist Training Days on Database Tips and
Tricks• Going into labs and helping them on a 1 to 1
basis• Drop in sessions for Endnote Queries
Top Level Approach for PIs and Research Fellows
• Provide Researcher Profiling• Provide Assisted Deposit into TARA• 1 to 1 training on using the RSS and TARA
deposit
What does the RSS and the IR allow me to do?
• Allows me to become part of the research work flow?
• Provides a tangible means in which the library can provide “measurable support” to the research community.– Important for funding of my position
• So how do I do this?
Work Flow for Research Profiling
SFI Researcher
Request for CV to create RSS profile
RSS Profile created – added value: full publications list
created with embedded url and DOI links
Introduction of SFI Librarian – offer of training for DBs
and Endnote
Email contact via newsletter offering development of
research profile within the RSS
New Member of
Staff
Current Member of
Staff
RSS Project Team
Graduate OfficeStaff Office Dept.
Head
RSS and Profiling described and creation
offered
RSS Profile created – added value: full publications list
created with embedded url and DOI links
Shared publication
list with team members
Adding Value to the RSS
• Quality Control on Bibliographic Data• URL to Publisher Full Text• DOI links• PubMed IDs• Team Publication Sharing• Links to external data sources e.g. conference
presentations where available
Adding Value: Quality Control of Bibliographic Record
PubMed
SCOPUS
Publisher Websites
Google Scholar
Web of Knowledge
Common Errors:Incorrect TitlesMissing Issue Numbers Missing Page Numbers SpellingMissing Authors
Adding Value: urls, PMIDs and dois
Sharing Publications with Team Members
Benefits of Team Sharing
• The RSS allows team sharing of articles and links profiles
• Material only has to be entered in once for the team leader and manually shared using the RSS – no repetition of controlled bibliographic data as it filters down
Benefits of Added Value for Researcher
• Fuller picture of research profile – links to the full text add another level of granularity
• Teaching Resource – can refer students to profile for entire list of publications rather than multiple databases
• Promotion of their research output• A Quality Record with correct bibliographic
data and metadata which filters out to their schools
Key Researcher Profiles
Key Researcher Profiles
Key Researcher Profiles
Key Researcher Profiles
Assisted Deposit into the Institutional Repository (TARA)
RSS Profile Created
Publisher URL embedded with
full text link
Quality Control on all bibliographic information
Shared publications list with other team
members
DOI
Additional links to
presentations where full text not available
Offer of assisted deposit
Research StudentsPrincipal
Investigator and Research Fellows
Training Offered on RSS and TARA
deposit
Item Deposited within TARA
Accessible from Web Browsers
Fulfils compliance of SFI Open Access
Mandate
Creation of a control record which is
streamed to Enterprise Ireland
Assisted Deposit• Author signs the TARA deposit license• Researcher sends me his/her post peer reviewed
author versions of the papers• Paper is converted to pdf format• Each article is checked on the SHERPA ROMEO
website for the OA permission• Bibliographic information is double checked• Abstract from author copy and sponsors
acknowledgements are added into the TARA record
Benefits for SFI Researcher in Depositing in TARA
• Fulfils the new SFI Mandate for Open Access which came into action from February 1st 2009
• Improves dissemination of publicly-funded research and potentially widens readership
• Potential increase in numbers of citations• Open access version of papers is accessible via
web browsers like Google, Google Scholar, harvesters, bots etc.
• Citation and link to publisher version is alwaysprovided
Promotion of the RSS and TARA
• Newsletters / Bulletins– SFI TCD Library Bulletin– Science, Engineering, Technology & Health
Research Newsletter– Arts, Humanities & Social Science Research
Newsletter
Benefits of involvement with the RSS and TARA for my Role
• Increased familiarity with their research– Allow targeted training offers for the researcher and their
teams– Arrange tips and trick sessions with expert providers for
our e-resources• Increased communication with a hard to target group
– Creates a forum where they can ask research questions• The Library becomes part of their research process • Increased respect and knowledge about what my role
encompasses, and the Library provides for them
Acknowledgements
• Jessica Eustace – SFI Research Support Librarian – Trinity College Dublin: [email protected]
• Garret McMahon – IR Content Manager – Trinity College Dublin: [email protected]
• Niamh Brennan – Programme Manager, Trinity College Dublin• Donal Lyons –Senior Analyst, MIS, Trinity College Dublin• Andrew Watson – Software Developer, Trinity College Dublin• Kevin Kiely – Software Developer, Trinity College Dublin