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Timetabling Preparing the Timetable for 2017/18

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Aims of the Session

To introduce practical approaches to timetable design

Data gathering (Curriculum & Teachers)Planning Matrices (Nuts & bolts)

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Pre Planning Information

• Configuration of School Day• Grouping of Students -- streamimg, setting

etc.• ‘Blocking’ and ‘Setting’ of Subjects• Teacher allocation -- DES• Continuity/rotation of teachers?• Time Allocation (For Teachers; For Subjects)• Subject Sampling• Constraints: Job-Sharing; Career Breaks;

Practical Subjects• Concessions to Teachers?

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Towards Timetabling 2017-18

1.Curriculum demands, programmes offered TY, LCA, LCVP etc…

2. Teacher Demands

3. Subject demands – department meetings

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Curriculum Data GatheringLast years timetableCurriculum Demands

– Options – 1st, 2nd , 5th.– T/Y Programme– LCA + LCVP demands– 1st Year classes sorted– DES Requirements– JCT Templates

Subject/Dept. Demands– Banding/Setting

Teacher Demands

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Last Years TT• Issues which arose during the year

and can now be amended• Any issues from inspectorate?• Extra teacher on band?

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• Data gathering tool• Discussion(Rem: cultural practice in your school)

Subject Dept. Demands

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• Human Element Handout• Discussion(Rem: cultural practice in your school)

Teacher Requests

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Moving UpKeep core of time table from this year.Clear timetable but keep structure for:

• 1st 2nd • 2nd 3rd • 5th 6th • All these year groups are moving up a

year and will mirror closely what existed in this current year i.e. class/teacher/opt group etc.

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ieGetting to the Nuts & Bolts of Timetable planning

• Pen & Paper• Planning Matrices

• Year Curriculum (Teaching Groups)

• Teacher Hours• Can be done on computer package –

easier initially on paper

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Year Curriculum

1. Assigning teachers to each class2. One sheet per year

(Two versions follow)

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Planning Matrices

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Planning Matrices

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Planning MatricesSixth Year (XX)

A B C D W X YReligion 3 MK WH FR SS RM Irish 6 KS JJ SD FP WD English 5 AA JG BB (O) SS RM Maths 6 BC FP WD GN EE Opt 1 6 Fre (o) Fre Ger Span Span

SP BE GC GA GG Opt 2 5 H Econ Music Geog Chem Biol

EE LP HG MM BM Opt 3 5 Biol Biol H Econ Physics Art Bus

MM ML CC YF PQ RS Opt 4 5 Ag Sc Hist Biol Acc Music Geog

SC MA HH GN HG FH

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Planning for teachers

Ensure teachers are fully utilised

(Two approaches follow)

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Planning Matrices

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Planning Matrices

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Planning Matrices

Counting class periods (Hrs) assigned to each teacher

Teacher A

6IR 6

5IR5

TY Ir3

2IR5

1Dara Ir4

3Orla His3

3Orla PC1

TY Photog(2) 4

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Computer Package• Promote the curriculum• Create dummy classes• Create new teachers• Enter the additional curriculum• Specialist rooms need to go in now• Check against planning sheets• Packages have planning matrices

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Computer Package • Some items may need to be fixed in

place manually before pressing ‘go’! • Outside teachers• LCA/TY (Work exp/community work)• Meetings • Sharing subjects with another school• Facility restriction e.g. gym, kitchen etc.• Team teaching

• Teacher restrictions

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Running the TT• All planning and inputting done• Check that you have allocated the

teachers to each class correctly.• Check feasibility – 100%• Ensure specialist rooms allocated. • Follow programme instructions • Run time table without restrictions• Select where to start

– Yr group, doubles, blocks, tricky subject• An intense few days!

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Running the TT• Keep an eye on

– Spread of classes throughout timetable.– Doubles – Spread of core throughout week – Spread of options

• Check 21hrs 20mins contact time• Job Sharers

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ieAssessing the Timetable: Jim Lyons (2000)

• Does the timetable represent the educational philosophy of the school?

• Are subjects satisfactorily distributed through the timetable cycle?

• Are subjects treated fairly, by all having a fair distribution of lessons throughout the day?

• Are specialist rooms and other resources used to the best advantage?

• Is gender equity observed?

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ieAssessing the Timetable: Jim Lyons (2000)

• Has movement been kept to a minimum?• Is the staff non-teaching time reasonably

spread?• Does the timetable facilitate curriculum

continuity for the following year – and the year after?

• Is the timetable presented as simply as possible?

• Are class timetables balanced and do all classes have a fair share of experienced staff?

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RememberResource Hours must be allocated to individual studentsLearning support is within the timetable but must be used appropriatelyKeep an eye on 21hrs 20minsTeacher allocationLabel timetable “Draft” until sure it’s right

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