Summer Loan Eligibility

Claim Worklist Item

Go to “Pending Worklist” screen and “claim next item” for Summer Loan Eligibility

Review Worklist Data

▪ Review Additional Data on the Worklist in order to view awards from ASU and from another school

▪ Use information along with information viewed on COD and Assign Awards in order to determine student’s remaining Summer Loan Eligibility

Review Comments

▪ Review comments on View Financial Aid Status Screen for previously completed Loan Semester Transfer Form and/or Spring Eligibility Verification for guidance on remaining eligibility

Review COD

▪ Log into COD ▪ Enter student’s SSN (obtained from Worklist)

Review Current and Previous Aid Years

Review and calculate subsidized and unsubsidized loans received at prior institution

Review Current and Previous Aid Years

Click on the Award ID for the loans to view the Award Detail Information

Review award start date and end date to determine loan period

Review academic period start and end date

Determine remaining annual loan eligibility based on dependency status, grade level, and loans received at prior institution as well as ASU for the Fall and/or Spring term

Review and Update Incoming Aggregate Data (if applicable)

Go to the “Update Incoming Aggregates” screen in PeopleSoft.

Ensure that all loans are present according to information on COD for each type of loan received

If student has received another disbursement or the loan amounts have changed you will need to update to reflect accurately

Review Financial Aid Awarded

▪ Review awards offered and/or received in the Assign Awards screen for the current academic year (Fall/Spring Term) and Summer Term

Review for Summer Eligibility

▪ If student has been over awarded; reduce summer awards and bill back if necessary

▪ If you bill back you must seek management approval to post a grant for a student– Send Counseling Message: Over Annual Bill – Grant

Processes and Comments

Student has loans at another institution (no pending disbursements and not awarded over

annual)

Summer Loan Eligibility: Reviewed student loan history on COD. Prior comment dated (XX/XX/XXXX) still valid. Student is eligible for up to $ sub and $ unsub loan for summer @ASU at this time. 

Student has loans at another institution (pending disbursements and not awarded over

annual)

Reviewed student loan history on COD. Student received $sub loan @ SCHOOL during LP/AY Student is eligible for up to $ sub and $ unsub loans for spring/summer @ASU at this time. Requested loan semester transfer form, student has pending disbursements.  

Student has loans at another institution (student was awarded over annual)

Summer Loan Eligibility: Reviewed student loan history on COD. Student is eligible for up to $ sub and $ unsub loan for summer @ASU at this time. Reduced Sub/Unsub from $ to $ and billed back. Posted award adjustment grant for $ per .