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FERPA is the main law dealing with student privacy rights. It applies to students at all levels of education, from Pre-K through College. HOW it applies to students, and who has what rights, changes dramatically from High School to College however. Here's a quick run down of student privacy, parent's rights, and what to expect when you or a loved one makes the change from High School Student to College Student.
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Student PrivacyParent Rights
Benjamin J. Howard-Williams, MAEdLast Updated: Nov. 7, 2013
[email protected]/benjaminjhw
Student Privacy, Parent Rights
● What is FERPA & What Does it Mean?
● Who Has What Rights When?
● When Can a College Release Information & Why Don't They?
● Parent: From Advocate to Advisor
● Additional Resources & Information
FERPA
FERPA
amilyducationalights &rivacy ct of 1974
Goal: Protect Integrity of a Student’s Academic Record & Protect Student’s Privacy
FERPA - What's Protected?Confidential● Student ID#● Social Security #● Grades● Physical Location● Enrollment History● Student Conduct
This info can only be released with explicit, written consent of the student or via an
appropriate legal request.
FERPA - What's Not Protected?Directory Info● Name● Date of Birth● Phone Number● Email Address● Mailing Address● Enrollment Status● Major / Area of Study● Graduation Date● Dates of Attendance
The student must explicitly request this information to be
kept confidential.
Who Has What Rights When?Pre-K thru 12th Grade
OR Age 18
Parent(s)
Post-SecondaryAt ANY Age
Student
ExceptionsDependent Children (as defined by IRS)
Authorized 3rd Parties
● Parent(s) may ACCESS student records.● He/She/They do not CONTROL the student's
records.
“But I’m paying for it!”An agreement to support a student’s education is
made between the student and his/her family.
The ultimate responsibility for college success is the
student’s.It’s his/her education.
It’s still the student’s education, regardless of who pays.
An agreement between family and a student IS NOT an agreement between
the family and the college.
When Can Colleges Release Info?
● Emergencies
● Drug/Alcohol Policy Violations (under 21 only)
● Psychological Well-Being Concerns
● Disciplinary Actions
Why Don't They?● The College is not a
Parent.
● It is the student’s education.
● Danger of FERPA violation to the Student.
● Danger of FERPA violation to the College.
FERPA Violations...
Images from top to bottom:Sterling College, Paul Lowery, and Great Degree.
Located on Flickr. Used under a Creative Commons License.
Compromise student privacy and could lead to identity theft, misuse of their information, or a threat to their personal safety.
For employees, violations could result in disciplinary action up to and including termination of employment.
For the college, violations could jeopardize eligibility to participate in the Federal Financial Aid Program.
Parent: From Advocate to Advisor
● Discuss expectations before classes start.
● Be explicit about linesof communication.
● Speak with your student, not for him/her.
● Remember: access is at the student's discretion.
Additional Resources
General Information:● FERPA Brochure
for Parents:○ http://www2.ed.
gov/policy/gen/guid/fpco/brochures/parents.pdf
● FERPA Brochure for Colleges & Universities○ http://www2.ed.
gov/policy/gen/guid/fpco/brochures/postsec.pdf
Specifics:Your College
Registrar's Office
Bibliography & Photo Credits
http://findicons.com/files/icons/1700/2d/512/money.png
Author InformationBenjamin is an educator, student services professional, and academic coach living in the suburbs of Kansas City.
Benjamin is a member of the Kansas Association of Collegiate Registrars & Admissions Officers (KACRAO), the Kansas Association of Colleges and Employers (KACE), and the National Association of Student Personnel Administrators (NASPA). In 2012, he was awarded the Johnson County Community College Rookie of the Year award and nominated for the NASPA Region IV New Professionals Rising Star award.
Beyond his professional role, Benjamin also guest presents and teaches workshops around the Kansas City area on a variety of subjects including College Financial Aid basics and the value of a Liberal Arts education in a 21st century job market.
For more information, visit:
www.strikingly.com/benjaminjh
