BT-BOCESJune 18, 2009

STIPEND REIMBURSEMENT

WebEx

Stipend Reimbursements

Criteria for applying Work flow for three types

Regional events BOCES facilitated events in districts BOCES related events facilitated by district

personnel WebSite guidesheet Questions and answers

One Point of Contact

BOCES: Tarika Peeples

766-3781

tpeeples@btboces.org

Your district ? Please submit your one point of contact to

Amy Johnson ajohnson@btboces.org

Criteria for Applying for a Stipend Reimbursement

BOCES related professional development event

Professional development for teachers outside of the school day After regular school hours Summer

Payment of Stipends Workflow

BOCES regional events

BOCES facilitated events in districts

BOCES related events facilitated by district personnel

Stipend Approval / Request Form

District & location Title of event and facilitator Corresponding BOCES-related activity

and date Date(s) and time(s)

IDENTIFY CO-SER: Model Schools School Curriculum Improvement

BT-BOCES Office Only Approve: ____________________________ Date and Signature Not Approved: ____________________________ Date and Signature

Please return completed form(s) with backup documentation to:

District and Location:

Title of P.D. Activity and Name of Facilitator (s) attended BOCES- Related Activity:

Corresponding BOCES-Related Activity / Date (18 month limit)

Contact:

Date(s) & Time(s):

Superintendent Signature or *Authorized Signer Date

MODEL SCHOOLS AND SCHOOL CURRICULUM IMPROVEMENT

Tarika Peeples BT BOCES ISC, Mail Drop #17 Phone: 766-3781 Fax: 763-3474

Budget Code ________________________________

Stipend Approval Request Form

Registration Form

District Workshop/Event Title Name of Participant Home Address Phone number E-mail Last 4 digits of SS #

DISTRICT: _____________________________________________________

WORKSHOP/EVENT TITLE:

DATE(S):

LOCATION:

Admin.(A)

Teacher (T)

Name of ParticipantOther (O) Parent (P) Home Address Phone #

Last 4 Digits of SS # E-mail Hours

Superintendent Signature: _______________________________________________ Date: _______________________ or Authorized Signer

FAX AUTHORIZED REGISTRATION FORMS TO: Tarika Peeples 763-3474

REGISTRATION FORMBT-BOCES

Fiscal Year 2009-2010

Sign-in Sheet

Event

Date

Printed names

Signatures

Presenter verification

Payments for Stipends Information

District hosted activity

Before the event

After the event District responsibilities BOCES responsibilities

BOCES hosted activity

Payments of Stipends SCI and Model Schools

All professional development events for which a district is requesting PAYMENT OF STIPENDS must be entered into the BOCES Events Management/Registration System (EMR) FOR A DISTRICT HOSTED ACTIVITY:

1. When a district is requesting payment of stipends for events that are occurring in the district as follow-up to a BOCES sponsored event, the district will complete an on-line form that contains pertinent information about the event within 14 days of the event. (see sample)

2. BOCES will confirm that the activity is eligible for payment of stipends and

that there are sufficient resources in the district budget to pay for those activities. If funds are insufficient, BOCES will initiate an ARFS. Funds must be present before payments can occur.

3. Districts identify the facilitator of the event and the BOCES professional

development program in which that facilitator participated

4. BOCES will provide the district with a registration form. The registration form will request information from participants that will allow BOCES to verify BEFORE THE EVENT that these participants are indeed "employees" of the Broome-Tioga BOCES.

If we can not confirm that this participant is an employee of the BTBOCES, we will request additional information from the district and/or will provide paperwork for the participant to complete to become a BTBOCES employee.

5. The district will forward completed registration forms to BOCES in the same way that registrations for regional offerings are processed. NOTE: If the district is utilizing the PDP Premiere software, registration occurs within the "Premiere" system.

6. BOCES will provide a sign in sheet to the district before the event.

7. The district will send this completed form back to BOCES.

8. BOCES will initiate payment for the activity.

BT-BOCES WebSite Guidesheet

BT-BOCES home page http://www.btboces.org/ Quick links School Curriculum Improvement Login: schoolpd Password: schoolpd

BT-BOCES 2009-2010 Stipend Information School Curriculum Improvement and Model Schools

WebSite Guide Sheet 2009-2010 Stipend Information Will Be Posted Week of June 22, 2009

BT-BOCES Home Page: http://www.btboces.org/ Quick Links School Curriculum Improvement Login: schoolpd Password: schoolpd

The School Curriculum Improvement and Model Schools catalog links are available below in the corresponding formats. Click on the links to download your preferred format.

2009 School Curriculum Improvement Summer Catalog

2009 School Curriculum Improvement Summer Catalog

Click here for Registration Forms for Summer 2009 Course Offerings

Principals’ Academy Brochure

Principals’ Academy Andy Platt Session

Principals’ Academy Aspiring Leaders Session

Payments of Stipends Information

Payments of Stipends Work Flow

Stipend Approval Request Form

Sample sign-in Sheet

For more information:

Amy Johnson SCI Manager ajohnson@btboces.org

Katie Bertrand Manager Educational Services kbertran@btboces.org

JoAnn Hawley Reading Recovery Manager jhawley@btboces.org

Tarika Peeples, Program Assistant 766-3781

Questions and Answers

Thank You!