Small Project Implementation

July 30, 2011

4:00 -5:30 PM

Cassy Catapang

Outline of Presentation

I. Project Cycle

II. Requirements in Small Project Implementation

III. Project Implementation

IV. How to End a Project

Project Cycle

Planning

Situation

Analysis

Data

Gathering

Project

Identification

Implementation

Review &

Re-planning

Monitoring/

Evaluation

Conceptualization Follow-UpPre-Implementation Phase-OutImplementation

Phase 1 Phase 3Phase 2

Are

a o

f R

es

po

ns

ibil

ity

Assisting

Organization

Recipient Community

Activities

after

Project

Completion

Project Phases

Level of Support by Assisting Organization, Partners and Other Cooperating Organization

Level of Support by Assisting Agency, Partners and Other Cooperating Organization

Pro

ject

Pro

po

nen

t

Initiation

Requirements in Small Project Implementation

Organization

Budget

Plan of operation

Monitoring and Evaluation

Organization

– Organizational Chart

– Roles & functions; duties and responsibilities

– Project supervision, coordination and decision making

Project implementation Structure

Community Development Interventions

Admin Support & Logistics Technical Support

Project Management

Project Coordination

Project implementation Structure

Small Project:

Community Partners

Admin Asst. Technical Asst.

Project Team Leader

Project Team

Budget– Personal services

• Salaries and wages

– Maintenance & Other Operating Expenses

• Supply and materials

• Communication

• Traveling expenses

• etc

– Capital investment

• Equipment and facilities

Budget

BUDGET ITEMSTotal Item

Cost

Funding

Agency% LGU** % Others** %

Phase/Activity

Item 1

Item 2

Item n

Phase/Activity

Item 1

Item 2

Item n

T O T A L

Plan of operation

– Gantt Chart

– Action Plan

– Monitoring Plan

Gantt Chart

Plan of Operation for Year-1

Results Activities OVITarget

AccomplishmentLocation

Important

Assumptions

Person

Responsible

Timeframe (Month)

J F M A M J J A S O N D

1.0 1.1

1.2

1.3

1.4

1.5

2.0 2.1

2.2

2.3

2.4

3.0 3.1

3.2

3.3

4.0 4.1

4.2

4.3

4.4

4.5

5.0 5.1

5.2

5.3

Action Plan

A c t i v i t i e s

E x p e c t e d

R e s u l t s

( O u t p u t s

a n d

O u t c o m e s )

S c h e d u l e R e s p o n s i b l e

P e r s o n s

R e s o u r c e s

N e e d e d

( M a t e r i a l s ,

e q u i p m e n t , e t c . )

R e m a r k s

M & E is designed to be:

– A steering and management tool

– A means to identify successes, bottlenecks

– A self-assessment instrument for the project

M & E Plan

Indicators Method of

Collection

Date of

collection

Responsible

person

Time and

funding

requirement

Intended

use of

data

How to end the Project

• Plan the end of the project from the beginning

• Ensure that the roles and function of project partners are clarified

• Be prepared with all the necessary legal document for the turn over of

the project

• Duties and responsibilities

• Equipment and facilities

• Remaining funds

• Include a follow-up in the phase-out plan of the project

• Organize a formal turn over ceremony