22
Wells Fargo – CCG: Confidential Six Sigma/Lean Six Sigma/Lean Deployment Process Deployment Process October 2005 October 2005 Paul Sandell Vice President/Fulfillment Process Manager - MBB

Six Sigma/ Lean Deployment Process

Embed Size (px)

DESCRIPTION

 

Citation preview

Page 1: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG: Confidential

Six Sigma/Lean Deployment Six Sigma/Lean Deployment ProcessProcess

October 2005October 2005

Paul SandellVice President/Fulfillment Process Manager - MBB

Page 2: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 2

Agenda

• Wells Fargo Consumer Credit Group – Overview• Elements of a Six Sigma Deployment • Deployment Effectiveness

Page 3: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 3

Wells Fargo Consumer Credit Group

Basic Statistics• A subgroup of Home & Consumer Finance…a nearly 50,000 member

team• Consumer Credit Group Consists of six business channels to acquire,

process and service loans and lines of credit• Serve more than 2.4 million households• Employs 6,000 team members throughout the country with offices in

Albuquerque, N.M.; Anchorage, Alaska; Beaverton, Ore.; Billings, Mont.; Carlsbad, Calif.; Colorado Springs, Colo.; Concord, Calif.; Denver, Colo.; Des Moines, Iowa; Las Vegas, Nev.; Minneapolis, Minn.; Phoenix, Ariz.; and San Francisco, Calif

Page 4: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 4

The Good News – Your organization’s President has just assigned you as the “Leader” of your business’ Six Sigma Deployment

The Bad News – Your organization’s President has just assigned you as the “Leader” of your business’ Six Sigma Deployment

Now What?

Page 5: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 5

Ready, Set, Stop!

• Prior to beginning a Six Sigma/Lean deployment a “readiness assessment” for the change initiative must be made!

• This assessment will give the organization an indication of the likelihood to succeed. If the organization is not ready, do not proceed!

Page 6: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 6

GO! Leader In Action

You love this challenge, and now must determine the “right” things to do, in the “right” order to help make the deployment successful!

As the deployment leader what action would you take as a first step in thedeployment of a Six Sigma initiative?

A. Seek help from a high priced consulting organization…you are way over your head!B. Seek help from a low priced consulting organization…you are over your head, but want to

stay within budget!C. Hire experienced Master Black Belts….they will surely know what to doD. Seek help from your HR representative about finding a new job!E. Communicate to the organization…the what and the why.

Page 7: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 7

Communicate The Initiative

• The first “critical” step in a Six Sigma deployment is to communicate what Six Sigma is, why the organization is implementing, and how this will be done.• Communicate top to bottom• Hit the WIIFM at all levels• Publicize often as you proceed

Step 1: CommunicateStep 1: Communicate

Page 8: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 8

Leader In Action

Now that you have communicated the what, why, how, and have a perpetual communication link established, you proceed with the deployment journey

You have heard that Six Sigma is a “change” initiative so you know just what the next step is…

A. Start looking for “change” in the vending machines of the break room!B. Hire 007, because he was a great change agent…no wait, he was a secret agentC. Hire experienced Master Black Belts….they will surely know what to doD. Seek help from your HR representative about finding a new job!E. Clarify the Six Sigma roles in the organization that will help create this change!

Page 9: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 9

Clarify The Roles (and Responsibilities)

• A Six Sigma deployment has many critical roles that need to be defined, communicated, and leveraged!• Executive Sponsor• Project Champions• Belts

• Green, Black, Master• Finance Champion• IT Champion• HR Champion• Process Owners

Step 2: Roles & ResponsibilitiesStep 2: Roles & Responsibilities

Change leaders

Page 10: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 10

Leader In Action

With the roles and responsibilities established and understood you need the “right things” to work in supporting the business.

Working on the right things can best be accomplished by….

A. Asking the CEO…s/he knows everything!B. Benchmark against competitors…they probably know what’s important.C. Hire experienced Master Black Belts….they will surely know what to doD. Seek help from your HR representative about finding a new job!E. Generate ideas and score (rate) those ideas through a systematic process!

Page 11: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 11

Generate & Prioritize Ideas

• The right ideas should flow from the mission/vision and strategies of the business!

Vision/Mission

Cost Delivery Quality

BusinessNeed 1

BusinessNeed 2

Project idea

Line of site

“CTQ” flow down process

Page 12: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 12

Generate & Prioritize Ideas

• Now you must prioritize the ideas!

Financial Team Member Process

Projects

Impact on Metrics

Impact on Experience

Savings or Revenue

Impact on TM Satisfaction

Time to Implement Weighted Score Rank

0

0

0

0

0

0

0

0

0

Customer

Step 3: Idea Generation, Scoring, PrioritizingStep 3: Idea Generation, Scoring, Prioritizing

Page 13: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 13

Who Leads the Initiatives?

With the project ideas scored and prioritized you now know that you want the “best and brightest” lead.

• Select your belt candidates based on objective criteria!• Technical skills• Leadership skills• Project management skills• Change agency skills

Step 4: Select Belt CandidatesStep 4: Select Belt Candidates

Page 14: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 14

Charter The Projects

With the right “belt candidates” selected, the projects need an official “sanction” to begin. This is usually accomplished through a project Charter.

• Champions complete the project charter!

Step 5: Charter the ProjectsStep 5: Charter the Projects

Define: Measure: Analyze: Improve: Control:

Start End

Start End Start Revised

One time Impact Annual One time Impact Annual

0.00 0.00 0.00 0.00 0.00 0.00Sign-offs: Open Close TOTAL BENEFITS:

Coaching MBB: _____________________ __________________________Champion: ____________________ __________________________Business Leader: ____________________ __________________________Finance Rep. ____________________

Overall Benefits: 0.00Other Key Project Measurements:• (For example: $ per resource requirements)

Team Members & Resources • Other• Other• Other• Other

Opportunity Definition • Other• Other• Other• Other

Defect Definition • Materials• Other• Other• Other

Benefits Category• Productivity• Cost Avoidance

PROJECT DETAILS BENEFITS SUMMARY ($000)In / Out of Scope Direct (Hard) – Type A Indirect (Soft) – Type B

Customer Impact:Project Critical to Quality Metrics (CTQ)

Baseline Goal

Business Strategic Linkages & Projected Business Impact:

Process Owner: Process:

Project Goal:

MBB / Coach: Idea Document Completed?:

Project Milestones

PROJECT OVERVIEW PROJECT MILESTONESProblem Statement: Planned Completion Dates, by project phase:

Project ID No.: Project Type: Project End Date:Project Leader: Champion:

Six Sigma Project Charter

Project Title: Location: Project Start Date:

Page 15: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 15

Belt Training and Development

Now….finally (!) it’s time to send the belts to their training waves• Green Belts: 6 – 10 days of training• Black Belts: 16-20 days of training• Master Black Belts: 10-25 days of training

Many organizations will augment belt training with other specific leader, and change management training

Step 6: Belt TrainingStep 6: Belt Training

BB Training is great!

Page 16: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 16

All Done?

Belts will complete projects, achieve business results, and you will no doubt be in line for a promotion!

• Is the deployment process complete?• How do we sustain gain to improve the “processes?”

We have one more step….Process Management!

Step 7: Process ManagementStep 7: Process Management

Page 17: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 17

What Is Process Management?

Accountability for managing processes to satisfy customer, shareholder and team member goals

• Goal management• Performance management• Resource management• Interface / partner management

A company must continue to focus on its processes so that they stay attuned to the needs of the changing business environment. One shot improvements, even dramatic ones, are of little value. A process centered organization must strive for ongoing improvement. To accomplish this, a company must actively manage its processes… Process centering is not a project, it is a way of life.”

Michael Hammer

Page 18: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 18

Results are a function of:

Communication

Role clarification

Idea generation/prioritization

Determine Belt candidates

Chartering/Belt training

Process Management Working all facets of the deployment – Drives order,

speed and results

Ad Hoc attention leads to confusion and inefficiencies

If we engage the “best and brightest” as Black Belts, but don’t execute the right/significant projects, the Management Team will lose interest which will de-

motivate the same Black Belts we are attempting to develop.

The Effective Six Sigma Deployment Process

Page 19: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 19

How Is Six Sigma Deployed?

Best practice organizations use the following structure to effectively deploy Six Sigma

• Initial assessment• Communication to the organization – What & Why• Clarification of Six Sigma Roles• Project idea generation & rating/scoring• Selection of Belt candidates / Embed SS Competencies in Leadership Model & Promotional Path• Project charter preparation and training “wave” assignment• Belt training & development -- continuous• Process Management – Variation Metrics

Page 20: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 20

Advantages of Effective Six Sigma Deployment

• Knowledge…- Transfer Six Sigma DNA into the company- Deliver right tools and technique to solve business problems… for the last time

• Self-sustenance…- Create Master Black Belts, Champions, Infrastructure- Build and leave Deployment Strategy in place- Establish foundation of Black Belts & Green Belts for project execution and mentoring

• Culture of Excellence…- Shape a data driven team member base…Every discussion, meeting, decision- Produce a process-focus mentality…Everything is a process- Institute a common language…Six Sigma is how we work!

• p-value• “Statistically significant”• Variation

• Results…Results…Results

Page 21: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 21

• I will be happy to address any other questions…

Questions

Page 22: Six Sigma/ Lean Deployment Process

Wells Fargo – CCG Confidential 22

Finale