SISLink13 - 21/6 - ronde 1 - Exam logistics and management, the next step forward - David Reanney (scientia)

Copyright © Scientia Ltd 2013

Exam Scheduler and Exam Management System

Educational and Exam Logistics

Presented by David ReanneySISLink 2013, Noordwijkerhout


Introduction

Goede morgen allemaal

Dank voor jullie aanwezigheid


Background

• Founded 1989, University of Cambridge, United Kingdom• Higher Education Scheduling and Resource Management

expertise• 500 Education institutions worldwide (UK, Europe, Australia,

New Zealand, Singapore, Malaysia & 26 other countries)• Experiences in Resource Optimization, Planning, Scheduling &

Timetabling


Client Base Stats

• Over 60 of the world’s top 100 research Universities schedule with Syllabus Plus

• 75% of the UK Times top 200 schedule with Syllabus Plus• Market Leader in Scheduling solutions for Higher Education• 170 clients in Northern Europe• 27 in the Netherlands


Commitment

• Specialist Development Resources with many years of experience developing and refining scheduling and resource management solutions.

• Significant ongoing investment in Product Development – over 11 million GBP committed to development this year.

• Heavy commitment to client engagement• Active User community• User Groups• User Forums


Solutions Outline

Staff & Academic Workload

Syllabus Plus Enterprise

Exam Scheduler

Student Allocation

Web Solutions

Scientia Space Manager Scientia Facilities

Manager Scientia Mobile

Calendaring


Exam Scheduler - Summary• Exam Scheduler has been designed with the aim of helping

institutions provide an improved service to students, whilst saving time and effort for staff.

• It allows the examinations scheduler to create a conflict-free timetable that balances the needs of the institution with student requirements.

• Exam Scheduler can be used to:• Schedule planned examinations• Allocate Invigilators• Allocate students to seats• Manage students that require extra provision


Benefits

Automatically creates a clash-free timetable for Students in minutes not hours or days

Powerful and configurable scheduling engine designed for examination scheduling

Reduces back-to-back exams and balances the overall load for students

Spreads exams across the available examination period

Allows the scheduler to take account of ‘real-world’ scheduling requirements

Scheduling engine can be tuned to meet institutional requirements and has full manual over-ride and control

Reduces cost of invigilation and can remove the need to rent costly external space

Improves room use for exams – fits multiple exams into a single room or splits large exams across multiple rooms

Minimises the time it takes to take account of changes needed to meet special provision for students with additional requirements

Improved management of sessions for students that need extra provision

Minimise data entry, improves accuracy and speeds up the publication of draft and final exam timetables for staff and students

Can take data from and send data out to other management and reporting systems

Exam Scheduler – Benefits and Features


Exam Scheduler – Demo


Exam Scheduler – Summary• Schedules exams for real or planned numbers of students• Handles rooms, examiners, invigilators and seat allocation• Assists the management of students that need extra provision• Interactive scheduling engine can be used:• For automatic bulk scheduling• For interactive scheduling• For manual (guided) scheduling• To manage changes to the schedule after draft and final

publication


EMIT Interface Tool - Features• Required for the import and export of:

• Students and Exam enrolments • Examiners and Invigilators• Locations • Curriculum Structure and Exam Requirements• Student Additional Requirements• Scheduled Exams

From any ODBC data source• Oracle and SQL Server fully supported

• Import and export of multiple periods simultaneously

• Synchronisation of availability data from Syllabus+/Enterprise Timetabler

• Full data validation on import• Automatic handling of data changes

through timestamps on data

• Can be used interactively or as a scheduled background command-line process

• Easy to use UI for configuration• defined configurations can be saved for use

later by a background process

• Comprehensive logging


And coming soon..

Extending our solutions – Exam Management System

• Providing extended Invigilator Management• Exam Paper Management and Logistics• Management of Distance and Special Exams


Exam Management System

Extending our solutions – Exam Management System

• Seamless Integration with Exam Scheduler• Entirely Web Deployed• User Defined Stage Based Workflow


Exam Management System - Demo


And Further Down the Road

Serial Exam Extension

• Serial exams are where students undertake the exam in batches as opposed to all at the same time.

• Common serial exams include oral assessments for language testing, performance based assessments and medical practise exams.

• At present these are often managed outside of the central exams scheduling process.


And Further Down the Road

Serial Exam Extension

• Extended venue allocation support covering preparation and support spaces.

• Extended time allocation support providing for preparation time examiner breaks etc.

• Students are only assigned to their batch slot for the exam.


Questions?


Thank You!

For more information please contact: [email protected] or call 0615 873 250

www.scientia.com/nl


mailto:[email protected]

http://www.scientia.com/nl